Job Description:
Job Description
This position provides advanced administrative support to at least two Vice President level roles within the Brokerage organization. Your passion for execution and building relationships will serve as a foundational skill in our fast-paced regional center environment.
The administrative staff at Fidelity plays a vital role in the company's success, and individuals serving in these positions are recognized by their colleagues as key members of their group, department, or interpersonal team. You work directly with, and provide support to, management at all levels of the company.
The Expertise You Have
A bachelor's degree strongly preferred, and experience in administrative assistant work supporting leaders
Must have 6+ years of experience in administrative support or like roles
The Skills You Bring
Polished administrative with professional maturity and previous corporate environment experience.
Ability to support multiple functions simultaneously.
Effectively interact with senior level management both internally and with external clients.
Able to maintain a high level of confidentiality.
Extremely detail-oriented and possess strong communication and organizational skills.
Advanced proficiency in Microsoft Office suite of products and eagerness to develop expertise in these programs.
Skilled in SharePoint and able to develop and maintain sites.
Demonstrated ability to learn new skills and adapt to new technology.
Proven ability to prioritize, react and think quickly.
You are a self-starter with strong sense of ownership and involvement.
You seek clarification or assistance when needed.
You desire to work as a true partner with executives and anticipate needs.
Your willingness to get involved with the work of the larger team.
The Value You Deliver
Managing a complex and ever changing calendar
Scheduling and coordination of meetings, including agenda development
You will have the opportunity to create reports and high quality presentations utilizing Excel and PowerPoint
You will be responsible for coordinating travel, organizing and processing expenses and invoices
Assisting with larger group initiatives as needed
You will partner with your peers and colleagues to ensure adequate support for the executive team, including vacation/absence coverage
Certifications:
Category:
AdministrationFidelity’s hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite every other week (all business days, M-F) in a Fidelity office.
Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.