Special Projects Coordinator
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Why join the Harvard Graduate School of Education?
The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.
Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu.
Job Description
Job Summary:
The Center for Education Policy Research (CEPR) Program Coordinator will provide administrative support to the CEPR Executive Director and core team. They will play an important role in the central functions of CEPR and will work across projects at the Center to ensure they have what is needed to be successful.
CEPR seeks to transform education through quality research and evidence. CEPR and its partners believe all students will learn and thrive when education leaders make decisions using facts and findings, rather than untested assumptions. By generating relevant and accessible research, developing technical and organizational capacity to use evidence, and creating a community of schools and systems dedicated to using evidence for progress, CEPR helps researchers and practitioners uncover and share the best of what works—and what doesn’t—in education. Learn more at cepr.harvard.edu.
Job-Specific Responsibilities:
- Providing administrative support for the CEPR Executive Director, including:
- managing a complex calendar, including planning, scheduling and booking Harvard-related travel.
- preparing materials for meetings, including agendas and briefings, as needed.
- preparing and maintaining financial documentation for the Executive Director, including reimbursement paperwork and financial reports in Concur.
- Performing various office management and administrative support responsibilities including but not limited to:
- maintaining and tracking internal staffing needs, including suite/building access, listservs, ongoing all-staff meeting invites, business cards, and central IT requests.
- inventory ordering and restocking.
- providing backup to the Executive Assistant when needed.
- Serving as administrative contact for University constituents and external contacts.
- Maintaining departmental contact lists and organizational documents.
- Working with staff to support organization-wide functions and activities. Providing cross-organizational support and backup as needed.
- Performing other related duties as required and assisting with special projects.
HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there.
Qualifications
Basic Qualifications:
- Associates degree and 3 years of experience, or the equivalent.
- Prior program/ project coordination experience.
- Any candidate wishing to be considered must supply a cover letter in addition to their resume. Please upload as one document.
Additional Qualifications and Skills:
- Excellent, organizational, interpersonal and communication skills required.
- Ability to prioritize work in an environment with multiple and conflicting interests.
- Ability to work independently.
- Ability to handle complex and confidential information with discretion.
- Competency using a variety of computer programs, especially Microsoft suite and Google docs.
- Bachelor’s degree preferred.
Additional Information
- Appointment End Date: one year from date of hire
- Standard Hours/Schedule: 35 hours per week
- Compensation Range/Rate (including Shift Differential if applicable): $60,000 - $63,000 commensurate with experience
- Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity
Work Format Details
This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.