Sr. Program Coordinator

25-Apr-2025

Sr. Program Coordinator

Harvard Kennedy School

68161BR

Job Summary

The Senior Program Coordinator at the Mossavar-Rahmani Center for Business and Government (M-RCBG) serves as the primary point of contact for the Senior Fellows Program, as well as providing administrative and operational support for other M-RCBG Fellowship programs, coordinating student grant processes, and supporting key research initiatives. This position requires exceptional organizational skills, the ability to work independently, and a high level of professionalism in a dynamic and fast-paced environment.

Position Description

Duties & Responsibilities

Senior Fellows Program Coordination

• Serves as the main point of contact for all aspects of the Senior Fellows Program, ensuring a seamless experience for Fellows throughout their tenure.
• Oversees the Fellows selection process, including managing applications, coordinating review committees, and communicating with applicants.
• Organizes Senior Fellows’ study groups, coordinating logistics, scheduling, and communications.
• Plans and executes in-person research meetings four times per year in Cambridge, ensuring smooth event logistics.
• Supports Senior Fellows in hiring and onboarding Research Assistants, including coordinating hiring processes and payments.
• Processes Senior Fellows’ appointments, liaising with relevant administrative offices at Harvard Kennedy School (HKS).
• Manages the bank of offices used by Senior Fellows, coordinating office assignments and addressing space needs.
• Provides administrative support for visa processing, as needed, for international Fellows.

Support for other M-RCBG Fellowship Programs

• Provides similar coordination and logistical support for other Fellowship programs at M-RCBG.
• Assists in managing appointments, workspace allocations, and study groups for these Fellows.
• Supports recruitment, hiring, and payment processing for Research Assistants (RAs) supporting Fellows across programs.

Student Grants, Student Groups, & Financial Coordination

• Serves as M-RCBG’s point of contact for student support such as Winter research funding and Summer Internship Funding.
• Partners on making recommendations to Center leadership for allotment $100,000 of annual student funding.
• Announces, processes and tracks awards; follows up to collect student work summaries.
• Supports Business and Government Student group; works with student groups on requests for support for conferences.

Other Administrative & Programmatic Responsibilities

• Works closely with M-RCBG leadership and faculty to ensure seamless execution of program activities.
• Maintains accurate records, update databases, and track key program metrics.
• Provides additional administrative support for Center events, programming, and research activities, as needed.
• Manages shared offices and computer equipment for Center fellows and visitors.

Basic Qualifications

Bachelor’s degree and three or more years of professional experience in an academic, research, or program coordination role.

Additional Qualifications and Skills

• Superior organizational skills and ability to manage multiple, competing priorities with attention to detail.
• Proven ability to work independently and exercise sound judgment in a fast-paced environment.
• Strong interpersonal skills and ability to interact professionally with senior-level professionals, faculty, and students.
• Ability to remain calm under pressure and handle confidential matters with discretion.
• Experience with event planning, program management, or academic administration preferred.
• Familiarity with Harvard’s administrative systems (or ability to learn quickly) is a plus.

Additional Information

Learn more about our work culture and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range: $65,653 - $104,471
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us

About the Mossavar-Rahmani Center for Business and Government
The mission of the Mossavar-Rahmani Center for Business and Government is to advance the state of knowledge and policy analysis concerning some of society’s most challenging problems at the interface of the public and private sectors. The scope of its work ranges from the local to the global. Drawing on the unparalleled intellectual resources of the Kennedy School and Harvard University, and bringing together thought leaders from both business and government, the center conducts research, facilitates dialogue, and seeks answers that are at once intellectually rigorous and policy relevant.

For more information about the Center, please visit their website (https://www.hks.harvard.edu/centers/mrcbg).

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/benefits-wellbeing) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403040 Coordinator II

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

Salary Grade

055

Department

Mossavar-Rahmani Center for Business and Government

Annual Salary Range

$65,653-$104,471

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Education, Identity

Schedule

9-5 Monday - Friday

Commitment to Equity, Inclusion, and Belonging

Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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