Staff Assistant, Office of the Registrar
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Job Description
Job Summary
Harvard Law School is embarking on an exciting journey to implement a new Student Information System (SIS) to enhance our administrative processes and improve the student experience. This is a critical project that will modernize our operations and require dedicated support during the transition period. The school is seeking a detail-oriented and organized Staff Assistant to support office operations during the implementation of a new SIS. The Staff Assistant will provide critical administrative support across several key offices (e.g., RO, OCP, OAA) to ensure a smooth transition while helping to maintain daily operations and excellent service to students, faculty, and staff. This is a 24-month term position.
Job-Specific Responsibilities
As a Staff Assistant you will:
- Assist with data entry and verification, document processing, and records management related to student enrollment, evaluations, transcripts, examinations, and pro bono placements.
- Provide data entry and proofreading of HLS course catalog during curriculum building.
- Support independent clinical program enrollment and data entry.
- Provide clerical and logistical support to team members, supporting project-related tasks for key offices during system implementation.
- Respond to student and faculty inquiries via phone, email, and in person, ensuring accurate and timely information is provided.
- Support testing and validation of new system functionalities as directed by project leads.
- Maintain confidentiality and accuracy in handling sensitive student records in compliance with FERPA and institutional policies.
- Perform general office duties as assigned.
Qualifications
Basic Qualifications
3 or more years of experience in office administration or academic services environment. Education beyond high school may count toward experience.
Additional Qualifications and Skills
We are looking for people who have:
- Previous experience in a registrar’s office or similar academic services environment.
- Familiarity with student information systems or higher education enterprise software.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Excellent organizational, communication, and interpersonal skills.
- Ability to learn new technologies quickly and follow detailed procedures.
- Ability to manage multiple tasks in a fast-paced environment with shifting priorities while maintaining strong attention to detail.
- Ability to work independently and as part of a team.
Additional Information
Appointment End Date: This is a term appointment currently expected to extend to August 31, 2027 with potential for renewal, subject to departmental funding and need.
Standard Hours/Schedule: 35 hours per week; M-F
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
Pre-Employment Screening: Identity
Work Format Details
This position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s non-discrimination policy. Harvard’s equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.