STEPS Administrative Assistant

Job Title
STEPS Administrative Assistant


Requisition Number
TE08954


Department Name
81020:RESEARCH


Work Location
Lexington, KY


Salary Range
$18.00


Type of Position
Temporary


Position Time Status
Part-Time


Required Education

High School



Required Related Experience

6 months



Required License/Registration/Certification

None



Physical Requirements

Ability to sit or stand for long periods of time, Repetitive motion, working at a computer for long periods of time. May need to lift over 20ibs..



Shift

Work Shift
M-F 8am-12pm

Expected # of Hours Per Week
16-20



Job Summary

Administrative assistant duties including reception (phones, office, email). Will schedule meetings and assist with calendars for small professional staff. MS Office, i.e., Word, Excel, Outlook skills required; some record-keeping and data base management, electronic and physical filing and archiving (boxing, labeling, storage process). Will help prepare files for archiving and perform scanning.

Coordinate meeting and events:
1. Virtual — Will coordinate virtual meeting planning and facilitation (via Zoom, Teams, etc.); during virtual events, will act as technical facilitator/co-host to assist with any technical support needed.
2. On location — Facilitates events, room reservations, signage, A/V, food and drinks, duplicating handouts. For virtual and in-person meetings and events, will support the office, sponsors, participants and presenters in all aspects of planning, execution, and evaluation.

Other duties may include assistance with office supplies; inventory and surplus assistance; office equipment monitoring; procurement of goods and services; processing reimbursements; account reconciliation; place maintenance or computing requests; mail duties; runner for departmental needs.



Skills / Knowledge / Abilities

MS Office, i.e., Word, Excel, Outlook skills required.

Positive customer service skills expected with employees, students, faculty, and stakeholders, in all forms of communication and interactions. Professional discretion is a must, in handling of confidential information, office decorum, etc.

SAP, database experience, website maintenance a plus, but not required.



Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Bachelor’s Degree and one year



Deadline to Apply
07/30/2025


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.