STEPS Administrative Assistant

Job Title
STEPS Administrative Assistant

Requisition Number
TE09122

Department Name
14000:Office Of Philanthropy

Work Location
Lexington, KY

Salary Range
$18.00-$25.00/hour

Type of Position
Temporary

Position Time Status
Part-Time

Required Education

Required Related Experience

Required License/Registration/Certification

Physical Requirements

Sitting and standing for periods of time, able to lift items up to 30lbs

Shift

Work Shift
Hours between normal business hours Mon-Fri 8-5, regular schedule to be set based on availability

Expected # of Hours Per Week
20

Job Summary

The Office of Philanthropy and Alumni Engagement is seeking a detail-oriented and reliable STEPS Administrative Assistant to support the Philanthropic Partnerships, Events & Programs team. This position will provide administrative and clerical support to ensure efficient operations, with a focus on ProCard management, scheduling assistance, and fundraising event-related tasks. The ideal candidate will be organized, adaptable, and comfortable working in a fast-paced, professional environment.

Key Responsibilities:

• Assist with ProCard-related tasks, including expense tracking, receipt collection, reconciliation, and compliance documentation for the PEP team.
• Provide calendaring and scheduling support for the Senior Director of Philanthropic Partnerships, Events & Programs, including managing meeting requests, coordinating logistics, and communicating updates.
• Support event planning and execution, including preparing materials, coordinating supplies, and assisting with onsite logistics at the direction of Senior Director.
• Perform general clerical and administrative duties, such as maintaining organized records and digital files, organization of campaign kits and supplies.
• Assist with errands and deliveries related to team operations and events.
• Provide additional administrative support to the Philanthropic Partnerships, Events & Programs team as needed.

Skills / Knowledge / Abilities

• High school diploma or equivalent required; some college coursework preferred.
• Prior administrative or clerical experience preferred, particularly in a university or healthcare setting.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort learning new software systems. ProCard editing experience is a plus but not required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and priorities with professionalism and discretion.
• Customer service mindset and collaborative work style.
• Valid Driver’s License and reliable transportation required.

Does this position have supervisory responsibilities?
No

Preferred Education/Experience

Deadline to Apply
12/02/2025

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.