STEPS Administrative Support Associate

Job Title
STEPS Administrative Support Associate


Requisition Number
TE09022


Department Name
8N000:College of Design


Work Location
Lexington, KY


Salary Range
$20/hour


Type of Position
Temporary


Position Time Status
Full-Time


Required Education

Required Related Experience

Required License/Registration/Certification

Physical Requirements

Frequent sitting andcomputer use; occasionally lifting.



Shift

Work Shift
Monday-Friday, 8am – 5pm

Expected # of Hours Per Week
30





Job Summary

Join the team at College of Design as a STEPS Administrative Support Associate today! In this role you will provide academic and departmental administrative support.

Duties may include:

• Assist Department Chairs with administrative tasks, including organizing meetings, retreats, and special events.
• Prepare travel and reimbursements for the Department Chairs
• Coordinate and prepare travel for external guest lecturers and reviewers
• Assist faculty in organizing studio travel with students in compliance with risk management policies
• Assist Department Chairs in organizing Board meetings and events
• Prepare purchasing preapproval forms, submit orders, and prepare receipts and reimbursements for five procards
• Follow all business procedures and ensure departments are aware of requirements
• Take notes at departmental meetings and retreats and update the internal SharePoint site
• Maintain departmental correspondence and files, ensuring accessibility and confidentiality
• Serve as the department liaison with other university units and external organizations as needed
• Advise on compliance with College and University business policies and help ensure adherence across department activities

Skills / Knowledge / Abilities

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent written and verbal communication skills, with the ability to interact effectively with students, faculty, and external stakeholders.
• Ability to work independently, take initiative, and collaborate in a team-oriented environment.

Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Deadline to Apply
09/03/2025


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.