Trademark Licensing Coordinator

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Job Description

The Harvard Trademark Program was established by the President and Fellows of Harvard College to protect Harvard’s trademarks from unauthorized use worldwide. It does this, in cooperation with the Office of the General Counsel and outside counsel, by identifying and addressing cases involving the infringement of Harvard’s trademarks worldwide and by securing the registration of the University’s trademarks throughout the world. In addition, and as part of its trademark protection strategy, the office grants licenses to qualified domestic and international companies to manufacture and sell Harvard insignia items and, in so doing, generates revenue for student financial aid. The Trademark Program also administers Harvard’s various policies and guidelines related to the use of the Harvard name and insignias, and assists Harvard Schools, departments, and units with licensing, use-of-name, and trademark-related questions and issues.

The Licensing Program Coordinator provides essential support to the Harvard Trademark Program by assisting with the administration of the University’s trademark licensing programs and general office operations under the supervision of the Senior Manager.

Key Responsibilities

• Assist the Senior Manager with the administration of international licensing program, including communicating with licensing agents and licensees concerning various aspects of the licensing program (license agreements, amendments, royalty reports and payments, artwork approvals, etc.). Assist with the domestic licensing program as needed.
• Support the handling of royalty reports and payments; identify and resolve discrepancies with licensees through written and oral communication.
• Enter and update licensee information in Trademark Program databases.
• Maintain comprehensive and up-to-date licensee files for all program areas, including insurance certificates and compliance with fair labor requirements.
• Support the licensee artwork approval process.
• Serve as an information resource for licensees, addressing questions regarding their license agreements and requirements.
• Process special one-time license agreements.
• Provide administrative support for special office projects and assist with general office needs as required.
• Assist with administrative financial duties for the office, as directed by the Senior Manager, including processing legal and other office invoices, claiming wire transfers, etc.
• Perform general office tasks, including answering phones, distributing mail, filing, faxing, scanning, and photocopying.

Qualifications

Candidates MUST meet the following basic qualifications to be considered for this role:

College degree preferred, or an equivalent of education plus relevant experience in an office environment.

Additional Qualifications and Skills:

• Excellent organizational, interpersonal, and communication skills.
• Proven ability to manage multiple tasks and deadlines in a dynamic environment.
• Ability to collaborate effectively with Harvard community members at all levels.
• Demonstrated capacity to handle sensitive and confidential information appropriately.
• Experience in higher education is preferred.
• Proficiency in desktop applications such as FileMaker Pro, Microsoft Word, and Microsoft Excel is desirable.
• Ability to work both collaboratively and independently.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Harvard University requires pre-employment reference and background screenings:Identity
• Other Information:
  • This position has a 3-month orientation and review period.

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Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.