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As an&nbsp;Admissions&nbsp;Advisor&nbsp;for a certified <a href="https://jobs.westcoastuniversity.edu/mission-culture" target="_blank">Great Place to Work</a>,&nbsp;you will&nbsp;guide&nbsp;prospective students &nbsp;on their path towards a career in healthcare. In doing so, you will help them change not only their own lives, but also those of the patients in their care. You will be a prospective student’s first connection&nbsp;at West Coast University, and you will support&nbsp;them through the application and enrollment process.How you can impact as a member of the Admissions Team: <ul><li>Advise and enroll qualified applicants into programs of study that are beneficial to the students’ career objectives and academic needs in an efficient and supportive manner.</li><li>Build&nbsp;relationships with prospective students primarily through phone and email&nbsp;communications.</li><li>Prioritize the university’s philosophy of truly caring about students. </li><li>Treat prospective and enrolled students with professionalism and respect.</li><li>Establish a strong and up to date understanding about specific programs, program objectives, enrollment process, requirements, and content offered by the university to make a complete and factual presentation to prospective students and other interested parties.</li></ul>Your experience includes: &nbsp;<ul><li>Minimum of two years’ experience in a marketing related environment or customer service.</li><li>Experience with MS Office, data entry and multi-tasking. </li></ul>Education: <ul><li>Bachelor's degree required</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

West Coast University

Admissions Advisor

As an&nbsp;Admissions&nbsp;Advisor&nbsp;for a certified <a href="https://jobs.westcoastuniversity.edu/mission-culture" target="_blank">Great Place to Work</a>,&nbsp;you will&nbsp;guide&nbsp;prospective students &nbsp;on their path towards a career in healthcare. In doing so, you will help them change not only their own lives, but also those of the patients in their care. You will be a prospective student’s first connection&nbsp;at West Coast University, and you will support&nbsp;them through the application and enrollment process.How you can impact as a member of the Admissions Team: <ul><li>Advise and enroll qualified applicants into programs of study that are beneficial to the students’ career objectives and academic needs in an efficient and supportive manner.</li><li>Build&nbsp;relationships with prospective students primarily through phone and email&nbsp;communications.</li><li>Prioritize the university’s philosophy of truly caring about students. </li><li>Treat prospective and enrolled students with professionalism and respect.</li><li>Establish a strong and up to date understanding about specific programs, program objectives, enrollment process, requirements, and content offered by the university to make a complete and factual presentation to prospective students and other interested parties.</li></ul>Your experience includes: &nbsp;<ul><li>Minimum of two years’ experience in a marketing related environment or customer service.</li><li>Experience with MS Office, data entry and multi-tasking. </li></ul>Education: <ul><li>Bachelor's degree required</li></ul>#LI-AM1Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

The Admissions Coordinator is primarily responsible for the front desk support of the Admissions Department with particular focus on customer service and the prospective student entrance process. Assists with gathering information, pre-screening and pre-qualifying potential students to ensure a trouble-free student admission and processing system; and performs routine clerical, office and data entry tasks. Provides excellent customer service to prospective and enrolled students in accordance with the mission and purpose of the school.Essential Functions &amp; Responsibilities:<ul><li>Facilitates and ensures timely customer service of current and potential students.</li><li>Assures that prospective students complete all required forms for enrollment and processing by prescreening all student applications; submits to applicable Admissions Representative.</li><li>Assists in the resolution of student and prospective student inquiries, questions and/or problems; refers to appropriate person as needed.</li><li>Screens telephone calls and routes to appropriate individuals. Distributes incoming faxes as appropriate.</li><li>Coordinates campus incoming and outgoing mail distribution; opens and distributes as appropriate.</li><li>Deals discreetly with large amounts of sensitive, confidential information concerning students, staff and campus affairs.</li><li>Tracks current and/or prospective student data/information, develops, prepares and submits reports as required and/or needed.</li><li>Assigns, enters, and distributes all leads to the Admissions Representatives in a timely manner.</li><li>Reconciles daily leads and applications, as well as immediate resolution of data integrity issues.</li><li>Maintains record keeping and filing systems. Classifies and files correspondence, records and other documents.</li><li>May assist with preparations/arrangements for meetings and/or other special projects as assigned.</li><li>Maintains regular and timely attendance, reports to work as scheduled and assures time worked and/or time-off is recorded properly.</li><li>Conducts job responsibilities in accordance with the standards set out in the College’s Ethics Code of Business Conduct, Corporate Compliance Agreement, its policies and procedures, applicable federal and states laws, and applicable professional standards.</li><li>Maintains established department policies, procedures and attends in-services and other required meetings.</li><li>Maintains confidentiality of all customer, student, associate, and/or company information as required.</li><li>Performs other job duties as assigned.</li></ul>Minimum &amp; Preferred Qualifications:Required:<ul><li>High school graduate or equivalent required.</li></ul>Experience &amp; Skills:Required:<ul><li>Two to three year’s prior experience as front desk receptionist, administrative assistant or equivalent in an academic or business office environment required.</li><li>Experience with MS Office.</li><li>Experience with data entry and multi-line phone aptitude.</li><li>Experience with reception and telephone techniques.</li><li>Ability to maintain confidentiality of all associate, student and administrative information.</li><li>Ability to work effectively in a highly ethnic and culturally diverse student and associate community.</li><li>Ability to exercise excellent customer service skills.</li><li>Excellent analytical and organizational skills.</li><li>Ability to demonstrate strong professional written and verbal communication and interpersonal skills.</li><li>Ability to self-direct, self-pace, multi-task and function well under pressure of deadlines and conflicting priorities.</li><li>Ability to work with individuals at all levels of the organization.</li><li>Willingness to work a flexible schedule.</li><li>Ability to exercise good judgment.</li><li>Ability to make procedural decisions and judgments with skills in gathering data, compiling information, and preparing reports.</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

Admissions Coordinator

Job Summary Reporting to various Senior Leadership members, responsible for managing the detailed planning and coordination of operations and project management functions for the department/program. Develop reports and/or documentation related to and/or necessary for compliance, licensing, and operations for the department/program. Anticipate department/program and project needs and proactively solve issues that arise. Manage special projects and serve as a liaison between the department/program and key stakeholders as well as vendors in initiation and renewal of contracts. Collaborate cross-functionally regarding department/program accreditation and licensure requirements to ensure accurate and appropriate documentation and presentation of materials and data. Develop key initiatives for the department/program to ensure appropriate tracking and implementation.Essential Functions and Responsibilities<ul type="disc"><li>Provide complex department support for the department/program.</li><li>Works with senior management to produce quarterly presentations, including but not limited to creating and importing charts, graphs, visual aids, and other tools as necessary. Collects and compiles data from multiple sources while communicating deadlines and updates to team members. Reviews and reformats presentation text and graphics to ensure consistency and accuracy. Manages project timelines as directed by Senior Leadership from project commencement through completion.</li><li>Actively oversees and ensures the security of large amounts of sensitive, highly confidential, proprietary and/or legal information concerning board, student, staff and campus affairs that may be contained in minutes, letters and other documents.</li><li>Work in partnership with vendors to assist in the management of administration and facilities as applicable.</li><li>Engage in pro-active problem solving and manage complex or difficult situations with administrative staff and internal/external stakeholders.</li><li>Schedules, organizes and facilitates committee meetings and events with appropriate offices and agencies, advising/communicating with participants or invited guests, preparing agendas and programs, arranging for audiovisual and associated support equipment.</li><li>Organizes committee meetings for the department/program, creates agenda(s), manages logistics, and develops reports and/or information as needed.</li><li>Establishes goals and monitors progress to ensure goals are met, ensures all work is completed in a timely manner and reviews completed work.</li><li>Maintains and supervises the maintenance of department records and files. Makes decisions regarding the classification and organization of files, correspondence, records and other regulatory documents.</li><li>Travels to sites and/or meetings/events where deemed appropriate and requested by the department Leadership to provide support for development/maintenance of relationships, recruitment, and expanding the network of external stakeholders as needed.</li><li>Ensures department/program adheres to University policies and procedures and provide leadership to all staff through guidance and example.</li><li>Conducts job responsibilities in accordance with the standards set out in the University's Code of Ethical Conduct, Corporate Compliance Agreement, its policies and procedures, applicable federal and states laws, and applicable professional standards.</li><li>Maintains confidentiality of all customer, student, associate, and/or university information as required.</li><li>Exercises care, proper use and maintenance of department equipment and supplies and identifies unsafe conditions and makes appropriate adjustments.</li><li>Maintains order, cleanliness, and safety at work.</li><li>Performs other duties as assigned.</li></ul>Preferred Education, Certifications and Licensures Preferred Experience and Skills Required Education, Certifications, and Licensures<ul type="disc"><li>Bachelor's degree in Business, finance, statistics, or a related field from a regionally accredited institution or equivalent experience required.</li></ul>Required Experience and Skills<ul type="disc"><li>2-3 years of relevant experience.</li><li>Advanced time management skills: ability to initiate activities independently and organize, prioritize and use sound, professional judgment to complete work promptly despite deadlines and competing requests; skill in working independently and following through on assignments with accuracy and minimal direction; ability to work with frequent interruptions, distractions, and changing priorities.</li><li>Ability to analyze information and circumstances to define the problem or objective, identify relevant factors, formulate logical conclusions, suggest solutions or methods of implementation, and recognize alternatives expeditiously and with tact and discretion.</li><li>Superior interpersonal skills and ability to speak clearly and distinctly to establish and maintain cooperative working relationships with staff, affiliates, administrators, donors, faculty members, volunteers, and guests from diverse, multicultural backgrounds. Appropriate vocabulary, grammar, and tact are required.</li><li>A minimum of two years of experience in higher education that includes relevant experience in project coordination and development of exceptional reports and documentation. Experience with accreditation-related agencies and processes is preferred.</li><li>Excellent written communication skills, with the ability to succinctly identify issues or trends and share in a written manner to appropriate stakeholders.</li><li>Understanding of higher education issues and context, especially as they relate to department healthcare education is preferred.</li><li>Detail oriented.</li><li>Ability to utilize information technology to create exceptional reports and publications.</li><li>Detailed knowledge of Windows-based applications such as Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Adobe Acrobat, and electronic mail systems. Excellent computer skills that enables the individual to prepare and format correspondence, reports, and presentation materials with speed and accuracy</li><li>Outstanding analytical skills as well as business acumen to prepare various accreditation reports and monitor the department/program budget within various functional areas. department/program.</li><li>Demonstrated ability to gather data from multiple sources synthesize and succinctly yet comprehensively present the information to a variety of audiences in both verbal and written forms.</li></ul>#LI-AM1Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

Program Manager - Physical Therapy

ResponsibilitiesJob SummaryPerforms administrative and various other duties having a significant degree of complexity for the Senior Executive in Waco.&nbsp; May also provide administrative support to other individuals and department within the organization.&nbsp; Interfaces with senior-level company executives, with important customer representatives and, on occasion, government officials.&nbsp; Maintains a high degree of confidentiality in regard to operations, financial, human resources and other matters accessible by the incumbent.&nbsp;Maintains a high level of competence in the use of office productivity and enterprise requirements planning software systems.Responsibilities &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<ul> <li>Perform complex administrative work requiring use of personal computer and various types of office productivity software (such as Excel, Word, PowerPoint, Access).&nbsp;</li> <li>Utilize information management systems to develop standard and customized reports as required by senior leadership to provide with current and accurate information which is required to make effective business decisions.&nbsp;</li> <li>Maintain databases and establish procedures for ready access by authorized users while ensuring that proprietary information and intellectual property in the possession of the location is protected from unauthorized access.</li> <li>Extract and consolidate relevant data to prepare regularly scheduled reports on operational achievements relative to targets, identifying key data which will support management understanding of, and responding to, such data.&nbsp; Validate such reports by analyzing the reasonableness of reported information and make corrections as required.</li> <li>Prepare a variety of PowerPoint presentations which effectively communicate complex information in a clear, concise and properly-formatted manner.&nbsp; Utilizes special effects features to highlight key information and issues.</li> <li>Interface with the Accounting &amp; Finance department to secure and consolidate financial and budgetary information such and summarize information for detailed review by accountable management personnel.&nbsp;</li> <li>Place purchase orders for required supplies and materials to support location operations in areas of accountability.&nbsp; May participate in price negotiations to secure best value for the organization from purchasing expenditures.</li> <li>Participate in planning and implementation of agenda and supporting activities for location visits by company executive and customer representatives.&nbsp; Arrange travel, hotel accommodations, meals and other aspects required to ensure a positive experience for visitors.&nbsp;</li> <li>Interface with personnel globally, internal and external customers and third parties to accomplish assigned job responsibilities and to support attainment of the location’s objectives.&nbsp;</li> <li>Receive telephone and email business inquiries, determine appropriate routing and follow-up as required with the designated individual or group to ensure timely attention to such inquiries.</li> <li>Prepare complex internal and external correspondence in draft format for review and modification by management.&nbsp; Finalizes such documents and distributes as directed.</li> <li>Maintains records for senior location executive and assigned staff.&nbsp; Scans and files important record while ensuring that proprietary data is protected and is available for use in support of daily operational requirements.</li> <li>Develop positive relationships with other departments and groups throughout the organization to secure the support required to successfully perform assigned responsibilities.</li> <li>Provides training to others in areas of assigned expertise.</li> <li>Conduct self-audits to analyze compliance with policies and procedures.&nbsp; Participate in development of corrective action plans if deficiencies are identified.</li> <li>Ensure that all work activities are performed in accordance with established safety and environmental standards. <ul> <li>Maintains full compliance and conducts all activities in accordance with Company policies and procedures.</li> </ul></li></ul>QualificationsQualifications<ul> <li>High School Diploma or equivalent; Associates or Bachelor’s degree is highly desirable.&nbsp;</li> <li>5+ years of experience performing administrative duties, preferably in a manufacturing environment.</li> <li>Highly effective and professional communication skills.&nbsp;</li> <li>Must be capable of learning about company product offerings and business processes.</li> <li>Ability to work independently and to plan, organize and execute work assignments.</li> <li>High level of computer proficiency, with emphasis in the Microsoft Office Suite (Excel, Word, PowerPoint, Access).&nbsp;</li> <li>Team player mentality—skills to partner with others in the organization to accomplish key objectives.</li> <li>Employees must be legally authorized to work in the United States.&nbsp; Verification of employment eligibility will be required at the time of hire.&nbsp; Visa sponsorship is not available for this position.</li></ul>The above statements are intended to describe the general nature and level of work being performed.&nbsp; They are not intended to be an exhaustive list of all responsibilities, duties and skills required of incumbents in this job classification.About us﻿Howmet Aerospace Inc. (NYSE: HWM), headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. Our primary businesses focus on jet engine components, aerospace fastening systems, titanium structural parts and forged wheels. With $7.4 Billion in revenue in 2024, our products play a crucial role in enabling fuel efficiency and lightweighting, contributing to our customers’ success and making a positive impact on the world. To learn more about the way Howmet Aerospace Inc. is advancing the sustainability of our customers, markets, and communities where we operate, review the 2024 Environmental Social and Governance report at&nbsp;<a href="https://www.howmet.com/esg-report/" target="_blank">www.howmet.com/esg-report</a>. Follow: <a href="https://www.linkedin.com/company/howmet-aerospace" target="_blank">LinkedIn</a>, <a href="https://twitter.com/howmetaerospace" target="_blank">Twitter</a>, <a href="https://www.instagram.com/howmetaerospace/" target="_blank">Instagram</a>, <a href="https://www.facebook.com/Howmetaerospace/" target="_blank">Facebook</a>, and <a href="https://www.youtube.com/howmetaerospace" target="_blank">YouTube</a>. Equal Opportunity Employer: Howmet is proud to be an Equal Employment Opportunity employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other applicable legally protected characteristics. If you need assistance to complete your application due to a disability, please email&nbsp;<a href="mailto:TalentAcquisitionCoE_Howmet@howmet.com" target="_blank">TalentAcquisitionCoE_Howmet@howmet.com</a>

Howmet Aerospace

Executive Assistant

ResponsibilitiesHowmet Aerospace is seeking an on-site HR Administrator to support a variety of multi-plant HR tasks in a fast-paced environment. Reporting to the Labor Relations Manager, this role provides administrative support across key HR processes including employee record management, new hire orientation, and routine HR reporting. The position requires handling highly confidential, sensitive information; and ensure compliance of all related processes.&nbsp;Key Responsibilities:<ul><li>Support absence and leave programs, including Short-Term Disability, Long-Term Disability, and FMLA.</li><li>Assist with new hire processes, including documentation and presenting during new employee orientation.</li><li>Maintain accurate employee records and ensure proper filing of HR documents.</li><li>Update schedules, attendance codes, and other employee information in HR systems as needed.</li><li>Run time and attendance reports to support accurate coding and ensure proper payroll processing.</li><li>Generate routine HR reports and assist with internal audits to ensure compliance.</li><li>Provide timely reporting and responsive support to employees, supervisors, and HR partners across multiple locations.</li><li>Manage incoming HR mail, forms, and documentation related to hourly employees.</li><li>Perform other duties as assigned.</li></ul>QualificationsRequired Qualifications:<ul> <li>High School diploma or GED from an accredited institution.</li> <li>Minimum of 2 years general office or administrative experience, involving confidential information; or possess a Bachelor's Degree.</li> <li>Demonstrated Office/Computer Systems experience.</li> <li>Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.</li></ul>Preferred Qualifications:<ul> <li>Bachelor’s Degree in Human Resources from an accredited institution</li> <li>Previous Human Resources experience.</li></ul>About us﻿Howmet Aerospace Inc. (NYSE: HWM), headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. Our primary businesses focus on jet engine components, aerospace fastening systems, titanium structural parts and forged wheels. With $7.4 Billion in revenue in 2024, our products play a crucial role in enabling fuel efficiency and lightweighting, contributing to our customers’ success and making a positive impact on the world. To learn more about the way Howmet Aerospace Inc. is advancing the sustainability of our customers, markets, and communities where we operate, review the 2024 Environmental Social and Governance report at&nbsp;<a href="https://www.howmet.com/esg-report/" target="_blank">www.howmet.com/esg-report</a>. Follow: <a href="https://www.linkedin.com/company/howmet-aerospace" target="_blank">LinkedIn</a>, <a href="https://twitter.com/howmetaerospace" target="_blank">Twitter</a>, <a href="https://www.instagram.com/howmetaerospace/" target="_blank">Instagram</a>, <a href="https://www.facebook.com/Howmetaerospace/" target="_blank">Facebook</a>, and <a href="https://www.youtube.com/howmetaerospace" target="_blank">YouTube</a>. Equal Opportunity Employer: Howmet is proud to be an Equal Employment Opportunity employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other applicable legally protected characteristics. If you need assistance to complete your application due to a disability, please email&nbsp;<a href="mailto:TalentAcquisitionCoE_Howmet@howmet.com" target="_blank">TalentAcquisitionCoE_Howmet@howmet.com</a>

HR Administrator

Position Title: Property Coordinator Location: Timonium, MD Full Time/Part Time: Full time | Full time Req ID: R331-2025 Description: ******Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.****** We are seeking a Property Coordinator to assist and support the Property Manager with the day-to-day management of their portfolio of properties. Primary focus is related to administrative functions and tenant / vendor relations including, but not limited to the following: collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects; review and coding of all vendor invoices; coding and processing of all Job Cost related documents; re-class of expenses; coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open &amp; close of utility accounts; vacancy cleanouts and vacancy profiles; assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.; assist Property Manager with the preparation of annual budgets; coordination of travel and expense reports;Daily review and response to cases logged in Kimco’s Customer Service platform; issue work orders to vendors and follow-up to ensure work orders have been completed; maintain a Best-In-Class relationship with tenants via verbal and written communications.Requirements:<ul><li>Background in retail commercial real estate </li><li>At least two years of experience in a fast-paced corporate setting </li><li>Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)</li><li>Bachelor's degree or equivalent working experience</li><li>Prior administrative experience</li></ul>The expected salary range for this position is between $60,000 and $65,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability ** About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of September 30, 2025, the company owned interests in 564 U.S. shopping centers and mixed-use assets comprising 100 million square feet of gross leasable space. PI279190755

Kimco Realty Corporation

Property Coordinator

Department: Litigation
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We are seeking a highly organized and proactive Practice Management Administrator (PMA) to support the Litigation Department's Director of Practice Management (DPM) and Department Chair (DC) in the daily business operations of our firm's Litigation Department across all offices. This role offers a unique opportunity to contribute to the success of the firm's largest department, with more than 350 lawyers, by ensuring efficient financial, personnel, and administrative management.
The PMA will play a critical role in optimizing departmental operations, managing key initiatives, and providing high-level analytical and organizational support to leadership. This hybrid position offers a work schedule of 3 days a week in the office. 
Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Practice Management Administrator within our Litigation department, your responsibilities include financial, personnel, and administrative management. You will: 
Financial Management
<ul>
<li>Oversee the preparation and distribution of monthly productivity metrics for lawyers and practice groups; analyze data and report findings to the DPM and DC.</li>
<li>Coordinate office visit materials for department management and outline potential discussion points for DPM and DC. </li>
<li>Contribute to the second and fourth quarter collection campaigns and monitor billing compliance and deadlines.</li>
<li>Manage new matter intake and ensure compliance with firm policies.</li>
<li>Evaluate and approve non-billable expenses, professional licensing, industry memberships, and continuing education requests.</li>
<li>Assist with annual budgeting process. </li>
<li>Oversee ACL timesheet policy compliance.</li>
<li>Train administrative business professionals on department procedures related to expense management and financial reporting metrics.</li>
<li>Participate in monthly financial reviews and follow up on action items.</li>
</ul>
 Personnel and Talent Support
<ul>
<li>Maintain and update department staffing, rosters, and mentor/mentee assignments.</li>
<li>Coordinate onboarding, integration, and departures of associates and attorneys.</li>
<li>Manage associate and attorney departures, leaves of absence, and secondment requests.</li>
<li>Participate in associate and attorney lateral integration sessions.</li>
<li>Plan and execute department training programs, including annual extended training program for fall associates, the bi-annual eDiscovery boot camps, and bi-annual deposition training sessions.</li>
<li>Oversee Workday approvals and assist with the implementation of inclusion initiatives.</li>
<li>Update departmental policies and procedural documentation.</li>
</ul>
 Administrative and Organizational Leadership
<ul>
<li>Prepare meeting agendas, notes, and financial presentations for department leadership.</li>
<li>Support the DPM and DC with scheduling and coordination of meetings and events.</li>
<li>Participate in client, departmental, and firm-sponsored events as needed.</li>
<li>Serve as a trusted resource and point of contact for all Litigation Department matters.</li>
<li>Lead or support special projects to advance departmental goals.</li>
</ul>
What We're Looking For: 
<ul>
<li>Prudence: Creative problem-solving ability plus sound judgement, discretion, and protection of confidentiality.</li>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience:
A bachelor's degree and 5+ years' work experience in law firm operations or related business roles is required for this role. Success in this position requires a high level of proficiency with technology, data, and process management, as well as exceptional organizational, strong interpersonal abilities, and creativity in approaching challenges.
The salary range for this position is from $100,000 - $120,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience, qualifications, and location.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Practice Management Administrator

POSITION SUMMARY:Responsible for recruiting qualified applicants for admission to the University in accordance with state and federal accreditation and institution policies and regulations, consistent with the highest ethical standards. The Admissions Representative is responsible for managing time and inquiry resources to generate interest in our programs. This position will conduct a high quantity of prospect phone contacts to secure appointments and interview activity, and conduct follow-up activity with unresolved interviewees and future class applicants. They will work interdepartmentally with student support services to ensure students are maintained and successfully matriculated. Incumbent must assure that the South University philosophy is considered in carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and maintenance of an environment which is conducive to innovation, positive thinking and expansion.KEY JOB ELEMENTS: <ul><li>Accurately and completely explain educational programs, expected outcomes, student services, and financial consideration to students, parents, and educators.</li><li>Manage inquiries to achieve prompt contact and performance activity weekly goals; utilize approved recruitment policies/formats; make prompt and effective contact with inquiries and redirect unqualified candidates based upon incompatible career goals.</li><li>Secure new inquiries (Personally Developed Referrals) by directly asking phone and in-person contacts about referrals of others to contact that may be interested in programs offered.</li><li>Schedule and conduct interviews, pursue qualified candidates for enrollment, and determine appropriateness of candidates for enrollment based upon career goal compatibility.</li><li>Accurately forecast projected new students on a periodic basis for admissions leadership. &nbsp;</li><li>Consistently conduct follow-up meetings, monthly at minimum, with all applicants to ensure successful matriculation.</li><li>Assist other personnel and departments with data collection and problem solving.</li><li>Participate in appropriate recruitment and enrollment activities including open houses, regional presentations, training sessions, orientation programs, career days, community outreach, employer partnerships, etc.</li><li>Other duties as assigned.</li></ul>REQUIREMENTS:<ul><li>Bachelor’s degree in business or a related field and one-year successful admissions or sales experience OR associate’s degree and three year’s successful admissions or sales experience.&nbsp; (Salary level will be based on degree level). </li><li>Sincere interest in helping others achieve life goals.</li><li>Excellent written and verbal communication skills. </li><li>Strong interpersonal skills with both faculty and student populations.&nbsp; </li><li>Superior organizational and problem resolution skills.&nbsp; </li><li>Goal oriented and highly ethical.&nbsp; </li><li>Strong expertise with MS Office as well as field related hardware and software packages and systems for reporting features.&nbsp;</li><li>Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments. </li><li>Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.&nbsp; </li><li>Ability to adapt to changing assignments and multiple priorities.&nbsp; </li><li>Ability to manage multiple tasks and successfully meet deadlines.&nbsp;</li></ul>ENVIRONMENT:&nbsp;The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email video conference and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.JobFamilyAll PositionsEducationLevelAssociate Degree

South University

Admissions Representative

POSITION SUMMARY:Responsible for recruiting qualified applicants for admission to the University in accordance with state and federal accreditation and institution policies and regulations, consistent with the highest ethical standards. The Admissions Representative is responsible for managing time and inquiry resources to generate interest in our programs. This position will conduct a high quantity of prospect phone contacts to secure appointments and interview activity, and conduct follow-up activity with unresolved interviewees and future class applicants. They will work interdepartmentally with student support services to ensure students are maintained and successfully matriculated. Incumbent must assure that the South University philosophy is considered in carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and maintenance of an environment which is conducive to innovation, positive thinking and expansion.KEY JOB ELEMENTS: <ul><li>Accurately and completely explain educational programs, expected outcomes, student services, and financial consideration to students, parents, and educators.</li><li>Manage inquiries to achieve prompt contact and performance activity weekly goals; utilize approved recruitment policies/formats; make prompt and effective contact with inquiries and redirect unqualified candidates based upon incompatible career goals.</li><li>Secure new inquiries (Personally Developed Referrals) by directly asking phone and in-person contacts about referrals of others to contact that may be interested in programs offered.</li><li>Schedule and conduct interviews, pursue qualified candidates for enrollment, and determine appropriateness of candidates for enrollment based upon career goal compatibility.</li><li>Accurately forecast projected new students on a periodic basis for admissions leadership. &nbsp;</li><li>Consistently conduct follow-up meetings, monthly at minimum, with all applicants to ensure successful matriculation.</li><li>Assist other personnel and departments with data collection and problem solving.</li><li>Participate in appropriate recruitment and enrollment activities including open houses, regional presentations, training sessions, orientation programs, career days, community outreach, employer partnerships, etc.</li><li>Other duties as assigned.</li></ul>REQUIREMENTS:<ul><li>Bachelor’s degree in business or a related field and one-year successful admissions or sales experience OR associate’s degree and three year’s successful admissions or sales experience.&nbsp; (Salary level will be based on degree level). </li><li>Sincere interest in helping others achieve life goals.</li><li>Excellent written and verbal communication skills. </li><li>Strong interpersonal skills with both faculty and student populations.&nbsp; </li><li>Superior organizational and problem resolution skills.&nbsp; </li><li>Goal oriented and highly ethical.&nbsp; </li><li>Strong expertise with MS Office as well as field related hardware and software packages and systems for reporting features.&nbsp;</li><li>Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments. </li><li>Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.&nbsp; </li><li>Ability to adapt to changing assignments and multiple priorities.&nbsp; </li><li>Ability to manage multiple tasks and successfully meet deadlines.&nbsp;</li></ul>ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email video conference and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.JobFamilyAll PositionsEducationLevelAssociate Degree

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