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Position SummaryThe Administrative Assistant supports several of the company’s central office staff including but not limited to the Senior EA, EA, and HR Managers with a variety of recurring and non-recurring tasks. Acknowledge requests for assistance, clarify expectations with respect to deliverables and deadlines, and keep the requesting party apprised of the status.Key Duties and ResponsibilitiesThe key duties and responsibilities of the Administrative Assistant include, but are not limited to:<ul><li>Screening incoming calls and emails in Reception Inbox and Proliance Inbox</li><li>Maintain kitchen and bathrooms, ordering supplies, coordinating with building for maintenance etc.</li><li>Assist in scheduling and supporting meetings, including reserving space on &amp; offsite, arranging catering</li><li>Prepare expense reports</li><li>Make travel arrangements&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Maintain CSO Shared &amp; Reserved Parking information</li><li>Maintain CSO vendor info pertaining to kitchen, building, and supply room and communicate with the vendor as needed</li><li>Assist HR with employee relations communications to care centers and CSO</li><li>Assist EA’s with logistics on projects </li><li>Process and approve badge requests daily **</li><li>Coordinating parking and new hire orientation for CSO</li><li>Routing of all mail, faxes, and packages delivered to CSO</li><li>Assisting with facility management and communication **</li><li>Assist in the coordination of team events, social activities, and employee recognition</li><li>Fulfill other duties as assigned</li></ul>Education/Experience<ul><li>Bachelor’s or associate degree preferred</li><li>3+ years of Administrative Assistant experience, ideally in a professional services environment<ul><li>Executive level support preferred</li></ul></li><li>Prior healthcare experience a plus</li></ul>Knowledge, Skills and Abilities<ul><li>Professional, courteous demeanor</li><li>Positive attitude and high energy</li><li>Passionate and proactive about solving problems, adding value and delivering superior results</li><li>Ability to multi-task and prioritize competing demands</li><li>Attention to detail</li><li>Strong verbal and written communication skills</li><li>Understands what s/he doesn’t know and what questions to ask to reach well informed decisions</li><li>Unquestioned ethics, integrity and discretion</li></ul>Work Environment/Physical DemandsThe work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job.&nbsp; Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.

Proliance Surgeons

Administrative Assistant

<h4>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!</h4>Everywhere you turn, you can feel the immeasurable level of enthusiasm here at NeighborHealth! We are one of the largest community health centers in the country, supporting the greater Boston area and focusing on the well-being of our patients and local community. From the nurses and physicians on the front line of patient care, to the managers who lead and guide our staff, to the many support roles that keep our facilities running smoothly - everyone plays a vital role in improving medicine for our patients.Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Full timeDepartment: South End Mental Health Addiction ServicesAll Locations: 1601 Washington StreetPosition Summary: Under the direction of the Chief Behavioral Health Officer, the Administrative Director is an agent of change who oversees the overall clinical quality and operations for the Department of Behavioral Health our South End location, which includes the Integrated Behavioral health, Outpatient therapy, School-based services, specialty, and Telehealth delivered to ages 6+ at all practice locations. The Administrative Director has direct supervisory oversight of NeighborHealth’s South End Behavioral Health services and for the Center of Excellence training team, including the Program Director. This role focuses on enhancing service delivery, workforce development, quality improvement, positive culture, and regulatory compliance. This role involves identifying business development opportunities, providing leadership to clinical and administrative teams, managing budgets, and fostering partnerships with community organizations to improve patient care and access to services.1.Develop and implement strategic plans to enhance service delivery and patient outcomes.2.Assist in implementing and evaluating medical standards, updating protocols, policies, procedures, and patient education materials in collaboration with the Medical Director(s).3.Facilitates in collaboration with the BH Leadership Team EPIC support, training and assistance to BH team and functions as the liaison to the IT Epic training team as indicated.4.In collaboration with the BH Medical Director, designs and implements the BHC and Psychiatric provider orientation and training program for both sites.5.Actively participates in emergency management, regulatory compliance and patient safety programs as a content expert along with other BH leaders for behavioral health-related issues.6.As a member of the BH Project Team works closely with the BH Leadership team and project managers to design, formally request, implement and execute each in project with a high degree of integrity and efficiency.17.Specific to NeighborHealth South End BH, coordinates BH system of care design in collaboration with multidisciplinary departments to ensure clinical delivery of services remains relevant and useful to the patient population served, including school-based services, IBH, Specialty, and all other clinical programs assigned.18.Provides programmatic management and oversight of access and utilization data to the entire integrated Care Team while holding teams accountable for performance outcomes.19.&nbsp;Oversees the development, implementation and sustainability of a Youth Behavioral Health service line, including prevention, intervention, and wrap around services.10.Assists in BH Department fiscal management: participation in the preparation and monitoring of the departmental budget; BHC productivity/utilization review, and documentation/coding/billing practices and improvements.11.Provides high quality clinical supervision to assigned BHCs and students.12.With the BH leadership team members shares on-call responsibilities and provides clinical consultation to BHCs on call as well as to medical colleagues in the management of psychiatric emergencies, urgent clinical matters and highly complex patients.13.Responds to, addresses and resolves, as indicated patient and provider complaints in a timely manner, seeking support and consultation as needed.14.Meets the clinical requirements as delineated in the BHC job description and develops and maintains a practice at an agreed upon percentage of FTE which is subject to modification up or down depending on the evolving demands of the role.15.Identify and pursue business development opportunities to expand services and enhance market presence.16.Build and maintain partnerships with community organizations, healthcare providers, and stakeholders to promote collaboration and resource sharing.17.Provide strong leadership and supervision to clinical and administrative teams, fostering a collaborative environment by driving high performing and high positive teamwork. &nbsp;18.Adheres to all NeighborHealth and departmental policies and procedures.19.Mentors and develops staff to enhance professional growth and improve team performance. Holds team members accountable for underperformance in accordance to NeighborHealth’s policies and procedures.20.Participates in required departmental activities and meetings. Collaborate with clinical teams to integrate services and improve care coordination.21.Lead initiatives for quality improvement and performance metrics.22.Conduct audits and investigations, prepare reports, and implement corrective action plans as needed.23.Performs other related duties as agreed upon and required.Other Duties &amp; ResponsibilitiesOrganizational Competencies1.Reads, understands, and complies with all Organizational, local, State, and Federal policies and procedures and all laws related to position responsibilities and employment at NeighborHealth;2.Upholds procedures and systems to safeguard the confidentiality of&nbsp;all patient and employee information.&nbsp;3.Upholds safety policies, practices, and procedures including safety, fire safety, electrical safety, proper body mechanics and material handling, office/ergonomic safety and other employee safety measures.4.Leads with “grace under pressure” and models “Patients First” approach to healthcare administration.5.Is solution-focused and a problem solver.EDUCATION: Master’s or Doctoral Degree in the Mental Health field. Independent licensure required (LP, LICSW, LMHC, LMFT).EXPERIENCE: Minimum of 5 years' experience working in behavioral healthcare settings. 5 years of progressive management experience with a track record of leading high performing, highly impactful, highly positive teams.SKILLS/ABILITIES:<ul><li>Excellent communication skills and ability to hold teams accountable.</li><li>Agent of change and healthcare innovation.</li><li>Strong organizational and time management skills.</li><li>Proven Ability to prioritize and manage multiple projects and tasks.</li><li>Excellent oral and written communication skills.</li><li>Analytical skills necessary for the gathering and analyzing of data and reports, and to identify trends/issues.</li><li>Comfortable with the pace of primary and emergency care, within an interdisciplinary team.</li><li>Awareness of and demonstrated commitment to the delivery of culturally competent care.</li><li>Proven customer service skills.</li></ul>This position requires onsite presence with hybrid flexibility, as determined by supervisor.

NeighborHealth

NeighborhoodHealth

Administrative Director for Behavioral Health-South End

<h4>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!</h4>Everywhere you turn, you can feel the immeasurable level of enthusiasm here at NeighborHealth! We are one of the largest community health centers in the country, supporting the greater Boston area and focusing on the well-being of our patients and local community. From the nurses and physicians on the front line of patient care, to the managers who lead and guide our staff, to the many support roles that keep our facilities running smoothly - everyone plays a vital role in improving medicine for our patients.Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Full timeDepartment: South End Recovery ServicesAll Locations: 1601 Washington Street, 79 Paris StreetPosition Summary: Join our vibrant team with NeighborHealth’s Recovery Services programs in the South End and East Boston! This unique role blends backup medical assistance and administrative support with the exciting opportunity to lead support staff and coordinate special projects and activities for the Recovery Services programs and our patients. You'll be part of a mission-driven organization dedicated to promoting and sustaining healthy communities through a compassionate, harm reduction model. This role involves working directly with individuals on their journey through or towards recovery from substance use, celebrating their strengths and milestones, and providing caring support. It's perfect for someone who loves variety, thrives in a team environment, and is passionate about making a positive impact on the lives of others.RESPONSIBILITIES:<ul><li>Balance compassionate tasks. You'll have dedicated time slots to shine as a leader, seamlessly balancing roles as a medical assistant and administrative support, all while coordinating impactful projects that directly benefit our patients and enhance their care experience.</li><li>Collaborate with other medical assistants at our Recovery Services sites to ensure smooth daily operations, including schedule management and daily prep.</li><li>Will provide backup MA coverage during call outs/vacations and general oversite for MA’s at both Recovery Services clinics.</li><li>Help us break down barriers to treatment and make healthcare more accessible for everyone!</li><li>Prepare and organize materials for our weekly team rounds/case review – your chance to shine!</li><li>Assist with coordinating and scheduling our meetings and trainings, ensuring these key events run smoothly and contribute to our team's success.</li><li>Manage patients' monthly injectable medication care, including scheduling, prior authorizations, and coordination with pharmacies/insurance companies.</li><li>Interface with specialty pharmacies regarding medication delivery, storage, and refills.</li><li>Provide problem-solving support for patients and external partners, including insurance companies and pharmacies.</li><li>Opportunity to get involved in grant applications, activities, and tracking/reporting grant progress and quarterly data.</li><li>Oversee the ordering of supplies and patient education materials.</li><li>Maintain and organize records, including patient logs, tracking logs, data review, and report creation.</li><li>Implement program/health center policies, BSAS guidelines, and other patient materials.</li><li>Collaborate with quality improvement teams to meet quality indicators.</li><li>Assist in policy and regulation compliance and workflow development.</li></ul><ul><li>Many learning and training opportunities available when you are part of our passionate team. Learn about harm reduction and various treatment options with us!</li><li>Maintain a professional, courteous, and positive manner with all contacts.</li><li>Greet patients with respect and courtesy, both in person and on the phone.</li><li>Work collaboratively with co-workers to achieve common goals, share knowledge and expertise, and offer assistance as needed.</li></ul>The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. &nbsp;This is not a comprehensive listing of all responsibilities and duties which may be assigned by the Supervisor.EDUCATION:- High School Diploma or G.E.D.- Graduation from a Certified Medical Assistant Program- BCLS certification (per department policy).- Bilingual skills preferred.EXPERIENCE: Two years as a Medical Assistant, with six months at East Boston Neighborhood Health Center.SKILLS/ABILITIES: Meets medical assistant skill level with addition of demonstrated leadership ability.Travel: This role will require some backup coverage and support to both locations of the Recovery Services Program in the South End and East Boston.

Medical Assistant, Clinical Administrator

ABOUT GREYSTAR​Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates over $315 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $78 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYOffice Assistant positions are held by both graduate and undergraduate students. Office Assistants are members of the Department of Residence Life and Housing who are to be compensated hourly for working at one of the Central Office reception desks. The Office Assistants for the Central Office provides administrative support to all professional staff members for the department and reports to the Assistant Director for Finance and Administration or their designee. The following responsibilities comprise the significant duties assigned to Office Assistants. Other duties may be assigned. At this time, we are looking for candidates with availability within the 12:00 PM – 5:00 PM time frame Monday through Friday.JOB DESCRIPTION<h4>General Responsibilities</h4><ul><li>Assist in maintaining the reception area during the hours of 8am to 5pm.</li><li>Keep an accurate account of all hours worked by clocking in and out of Dayforce on time.</li><li>Management of office functions including typing, proofreading, developing flyers and program materials, creating and working with databases, answering the phone, processing mailings, and appointment scheduling.</li><li>Complete an accurate inventory of all items at the desk(s) at the start of every shift according to prescribed guidelines.</li><li>Keep confidential all information discussed in meetings, memos, or overheard from any of the staff offices unless directed to share the information by supervisor, or their designee.</li><li>Maintain a clean and orderly desk and reception area by adhering to supervisor guidelines for maintaining logs, passes, cards, paperwork, project documents, etc.</li><li>Assist with tours, walks, lockouts, and overall community support.</li></ul><h4>Customer Service Responsibilities</h4><ul><li>Assist Cleveland State University and the Department of Residence Life and Housing in answering questions from students, families, staff, and visitors, and them to the appropriate means of obtaining the requested information whether in person, via phone, or via email.</li><li>Answer the service desk telephone and transfer calls according to guidelines and procedures outlined by the supervisor and the Central Office Assistant Manual.</li><li>Greet everyone who enters the office with a smile, positive attitude, acknowledgement, attentiveness, good posture, professionalism, and respect.</li></ul><h4>Administrative Responsibilities</h4><ul><li>Data entry and cross-referencing spreadsheets and information</li><li>Assist with move-in packets, material preparation assembly and proper distribution</li><li>Attend and assist with check-ins and check-outs</li><li>Complete and submit Maintenance Requests as needed</li><li>Attend all scheduled meeting and training sessions as directed by supervisor</li><li>Assist in the implementation of departmental surveys, research studies, etc.</li><li>Adhere to University Student Code of Conduct, all residential handbook policies and procedures, and Office Assistant expectations and policies.</li><li>Other duties as assigned by the Department of Residence Life and Housing and its administration. &nbsp;</li></ul><h4>Terms of Employment</h4><ul><li>Be enrolled in twelve (12) academic credits for Fall 2023 semester at Cleveland State University. Graduate students are required to be enrolled in nine (6) academic credits. Students who drop below full-time status once hired may not continue to work. Students who have been dismissed from or leave the University during the time of their employment will be separated immediately. There is no credit hour requirement for Summer employment.</li><li>Maintain at least a 2.5 cumulative grade point average. Student grades will be checked at the end of each semester and summer session.</li><li>Must maintain a good conduct standing with the University and the Department of Residence Life and Housing, as discerned by the Director for Residential Education.</li><li>Period of employment is determined by the need of the department and the applicant’s preference. Typically, the employment term is for the academic school year (Fall &amp; Spring). Training and preparation for Community Desks and Mail Operations will require the student’s attendance and participation in training and activities prior to the start of the fall semester.</li><li>Any student employee is allowed a maximum of 25-29 hours per week for all RLH employment combined during the academic year.</li></ul>International student employees cannot exceed 20 hours per weekThe hourly range for this position is $10.70 - $13.22.COMPENSATION &amp; BENEFITSCompensation is based on geographic location and individual pay decisions will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.Corporate Positions: In addition to the base salary, may be eligible for an annual performance bonus that is based on individual and company performance.Onsite Property Positions: In addition to the base salary, may be eligible for a discretionary weekly, monthly and/or quarterly bonus based on budget.Greystar seeks to attract, recruit, advance and retain top talent. Greystar’s compensation strategy is tailored to appropriately reward the skillset and experience that a&nbsp;team member will bring to the organization.Benefits Offered for Part-time Team Members:<ul><li>401(k) with Company Match (eligibility required)</li><li>Employee Assistance Program</li><li>Paid sick time</li></ul>For Union and Prevailing Wage roles compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.Greystar will consider for employment qualified applicants with arrest and conviction records.

Greystar

Student Office Assistant- Euclid Commons (Student Living)

ABOUT GREYSTAR​Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates over $315 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $78 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYCorporate receptionist for Madrid OfficeJOB DESCRIPTION

Corporate Receptionist

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor’s “Best Places to Work in the U.S. 2024” list, and U.S. News &amp; World Report’s “Best Companies to Work for 2024” list. In addition, we have been recognized for having one of the country’s Top 50 Midsize Early Talent Programs by RippleMatch’s 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com.Why Insperity?Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.&nbsp;Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health &amp; wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.Administrator, Marketing and Business DevelopmentWe are currently seeking a Administrator, Marketing and Business Development to join our team.&nbsp;This position is responsible for a wide variety of administrative duties requiring a thorough knowledge of organizational procedures for the department leadership. Must have general knowledge of department goals and functions with the ability to assist in all areas when needed.Responsibilities:<ul><li>Ensures administrative support for the department leadership.</li><li>Coordinates department new-hire onboarding activities, terminations and department moves with appropriate Insperity departments; processes requests for office set up, cell phones, IT equipment, and business cards, and assists with new hire/termination paperwork.</li><li>Serves as the single point of contact for facilities maintenance and functional problems for the department.</li><li>Maintains adequate inventory of general office, equipment, and conference room supplies.</li><li>Reviews all expense reports submitted by employees and acts as the first-level approver. &nbsp;&nbsp;</li><li>Coordinates routine expense account documentation and all purchasing/acquisition duties. Secures approvals in a timely manner.</li><li>Coordinates departmental communication, education, and training functions.</li><li>Screens and controls correspondence, phone calls, and visitors; handles inquiries independently. &nbsp; Determines which situations require the attention of management, or other staff members; refers unrelated inquiries to the appropriate Insperity department.</li><li>Maintains appointment schedule and calendar for the manager, makes timely and cost-effective travel arrangements, coordinates details of department meetings, gathers information and assists in agenda preparation, contacts meeting participants, and types minutes of meetings when requested.</li><li>Handles a variety of sensitive situations and problem-solves on own initiative, advising manager of the action taken.</li><li>Maintains correspondence files, file organization, and retrieval systems. &nbsp;</li><li>Assists in the creation of presentations, reports, and other documents. &nbsp;Prepares departmental reports, presentations, and expense projections for distribution.</li><li>Coordinates routine personnel activities/updates/maintenance, facilities maintenance, budgetary reporting, revenue/expense account coding/documentation, and credit/purchasing/acquisition duties, including securing signatures in a timely manner. &nbsp;</li><li>Proofreads outgoing documents and correspondence for correctness and accuracy. Conducts department’s Community Involvement and interfaces with Insperity staff as needed.</li><li>Completes special projects as assigned.</li></ul>Qualifications:&nbsp;<ul><li>Principles, practices, and procedures of office administration, office methods, and equipment; clerical methods, techniques, and filing procedures. &nbsp;</li><li>Performs administrative duties requiring independent judgment with speed and accuracy; learning, interpreting, and applying organizational policies, rules, and regulations; taking responsibility for the compilation and organization of reports.</li><li>Advanced computer skills, including Microsoft® Office Suite (Word, Excel, Outlook, and PowerPoint).</li><li>Proficiency in Microsoft Teams, including the ability to effectively collaborate, schedule meetings, manage communication, and handle documentation within the platform.</li><li>Communicates tactfully and courteously in answering questions in person and over the telephone; communicating clearly and concisely, orally and in writing; and maintaining effective work relations with those encountered in the course of employment.</li></ul>At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. &nbsp;

Insperity

Administrator, Marketing & Business Development

Executive Assistant to the President/CEOCentral Florida Foundation&nbsp;stewards philanthropic dollars for individuals, families, and nonprofits. We partner with people determined to make a difference in their community. Knowing that true change demands more than dollars and cents, we foster collaboration, fuel ideas, and spearhead the innovation that will benefit our region.Benefits:We value our employees’ time and efforts. Our commitment to your success is enhanced by a competitive compensation of $60K annually, depending on experience, and an extensive benefits package including:<ul><li>Comprehensive health coverage: Medical, dental, and vision insurance provided</li><li>Robust retirement planning: 401(k) plan available with employer matching</li><li>Financial security: Life and disability insurance for added protection</li><li>Flexible financial options: Health savings and flexible spending accounts offered</li><li>Well-being and work-life balance: Paid time off, flexible schedule, and remote work choices provided</li></ul>Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.As the Executive Assistant, you will provide dedicated one-on-one support to the President/CEO, serving as the primary point of contact for all matters related to the Office of the President/CEO. You will liaise with the board of directors, committees, and executive team, coordinate executive outreach and external relations efforts, and oversee special projects that reflect the mission and values of the Central Florida Foundation. In this role, you will exercise discretion, judgment, and adaptability, working independently within established policies and guidance from the President/CEO. You will occasionally work irregular hours, travel as needed, and be on-call to address emergencies or critical situations.To be successful as the Executive Assistant, you should have:<ul><li>A Bachelor’s degree or Associate’s degree with five or more years of experience supporting C-level executives, preferably in a non-profit environment or an equivalent combination of education and experience.</li><li>Proven ability to lead, motivate, coach, and develop relationships in a team-oriented environment.</li><li>Solid skills in writing reports, business correspondence, and presentations, with the ability to effectively engage with diverse audiences, including top management, public groups, and boards.</li><li>Ability to solve practical problems, interpret complex information, and work independently on projects from conception to completion.</li><li>Proficiency in Microsoft 365, videoconferencing tools (Zoom), and other productivity software, with knowledge of planning, scheduling, and nonprofit systems like CSuite considered a plus.</li></ul>Responsibilities as the Executive Assistant include:<ul><li>You will manage the President/CEO’s calendar, travel arrangements, meeting preparation, and correspondence, including drafting responses and handling confidential matters.</li><li>You will organize and support meetings by scheduling, sending notices, preparing agendas, taking minutes, and maintaining records.</li><li>You will liaise with the President/CEO, internal departments, and external stakeholders, ensuring smooth communication and follow-ups.</li><li>You will assist with executive team initiatives, outreach activities, and staff meetings to align departmental efforts and address critical issues.</li><li>You will monitor the office budget, support hiring and performance review processes, and provide periodic front desk coverage.</li></ul>We are an equal-opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Executive Assistant

Administrative Receptionist - AKDHC AdministrationAs one of the nation's largest groups of physicians specializing in the care of patients with renal disease, Arizona Kidney Disease and Hypertension Center (AKDHC) has enjoyed the trust of patients and the respect of the community throughout the Phoenix Metropolitan area and across Arizona since 1976. We are a professional medical association consisting of physicians and other vital support staff. To learn more about us, please visit our website: <a href="http://www.akdhc.com" target="_blank">www.akdhc.com</a>.AKDHC&nbsp;values our employees’ time and efforts. Our commitment to your success is enhanced by competitive compensation, depending on experience, and an extensive benefits package including:<ul><li>Comprehensive health coverage: Medical, dental, and vision insurance subsidized at 70%-100%, depending on the plan the employee selects</li><li>Robust retirement planning: 401(k) plan available with employer matching</li><li>Financial security: Life and disability insurance for added protection</li><li>Flexible financial options: Health savings and flexible spending accounts offered</li><li>Well-being and work-life balance: Paid time off and holidays, including 168 hours to start and more added for each year of employment with AKDHC</li></ul>&nbsp; Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative atmosphere where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.Utilizing your skills and talents, the&nbsp;Administrative Receptionist welcomes visitors by greeting, assisting, and directing them when needed. You will answer and direct all incoming calls throughout the day, handle callers' inquiries whenever possible, and sort and distribute incoming mail, faxes, and deliveries. We will rely on you to provide secretarial and administrative support and ensure that all meeting rooms are clean and restocked for meetings.&nbsp; To be successful as an Administrative Receptionist, you should have:<ul><li>High School diploma.</li><li>1+ years of relevant experience and/or training.</li><li>Strong organizational skills.</li><li>Strong multi-tasking skills.</li><li>Ability to work independently on assigned tasks and accept direction on given assignments.</li><li>Able to work collectively with administration and staff.</li></ul>Your essential duties and responsibilities as the Administrative Receptionist will include the following:<ul><li>Answer and direct phone calls and take messages.</li><li>Handle outgoing/incoming mail, manage postage, and maintain supplies.</li><li>Send and manage FedEx parcels.</li><li>Review and distribute faxes, interoffice mail, and company mailings.</li><li>Prepare and send letters for new/departing physicians and office changes.</li><li>Stock and maintain meeting rooms, kitchen, and café supplies.</li><li>Assist with conference/boardroom preparations.</li><li>Maintain CLIA certificates, enter rural office charges, and create name tags.</li><li>Update directories, rosters, and organizational charts.</li><li>IT and Records Assistance:</li><li>Assist with lab invoices, verify hospital record statuses, and support new employee orientations. </li></ul>Join us and be part of a team that is changing lives every day.We would love to hear from you if you are ready to impact our patients' lives significantly and further your career! Join our dedicated team and be part of something extraordinary.Arizona Kidney Disease and Hypertension Center (AKDHC) is an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Administrative Receptionist - AKDHC Administration

School Board Executive AdministratorSummary:The Board of Directors (“Board") of Hoosier Academy, Inc. (“Hoosier") is hiring a School Board Executive Administrator to coordinate the Board’s activities and serve as the liaison between the Board, School administrators, and staff.About the School:Hoosier operates the Hoosier College and Career Academy (“HCCA" or “School") pursuant to a charter issued by Ball State University (the “Authorizer"), offering a virtual curriculum to students in grades 7-12. HCCA’s mission is to provide personalized, virtual learning opportunities to all Indiana students regardless of circumstances and abilities. Utilizing research-based virtual platforms, Indiana Department of Education aligned academic standards, and meaningful partnerships, HCCA aims to prepare today’s learners for tomorrow’s ever-changing career and academic opportunities.The Board is the Governing Authority responsible for overall governance of the School. The Board contracts with Stride K12, Inc. (“Stride") to serve as its Educational Service Provider. Stride is responsible for the School’s administration, management, and day to day operations.About the Work:As the School Board Executive Administrator, you will be responsible for the coordination of activities and timely flow of information to and from the Board and the School’s administrators and staff. The successful candidate must have a demonstrated ability to independently manage multiple tasks and projects with competing priorities and deadlines and to organize and maintain administrative processes. It is a full-time, primarily remote position, but the employee will be required to attend and facilitate periodic Board and committee meetings at the School’s administrative office in Indianapolis.Responsibilities include:<ul><li>Create and maintain a database of Board policies, resolutions, and other documents</li><li>Assist with Board member recruitment and work with the Authorizer to organize training sessions for new Board members</li><li>Ensure compliance with Hoosier’s Conflict of Interest Policy and its Policy Regarding Criminal History, Child Protection Index, and Employment Reference Checks in connection with the appointment of new Board members</li><li>Help the Board develop a process for evaluating the performance of the Educational Service Provider and coordinate the annual review process</li><li>Set Board meeting agendas in collaboration with Board members and School administrators, including coordinating, scheduling, and attending planning sessions</li><li>Coordinate, prepare, and distribute Board presentations and packets</li><li>Facilitate, including management of technology needs, and attend meetings of the Board and its committees</li><li>Prepare Board meeting minutes and ensure they are posted in compliance with the School’s Charter</li><li>Coordinate with Stride administrative staff and the Board’s legal counsel to oversee compliance with corporate and regulatory directives, including the Indiana Open Door Law, the Indiana Access to Public Records Act, Hoosier’s By-Laws and Fiscal Policies and Procedures, the School’s grant-funded programs, and the School’s Charter</li><li>Coordinate with Stride administrative staff to ensure compliance with any corrective action plan required by the Authorizer or regulators</li><li>Attend educational and training sessions offered by the School’s Authorizer</li><li>Coordinate communications between Stride and the Authorizer and serve as the Board’s representative in meetings with the Authorizer</li><li>Coordinate with the Head of Schools regarding the posting of job openings for the School’s teachers and local administrative staff positions</li><li>Participate in interviews for the hiring of all teachers and local administrative staff</li><li>Manage Board responsibilities related to periodic charter renewal processes</li></ul>Additional duties as assigned by the BoardPreferred qualifications include:<ul><li>Experience working in a regulatory compliance/audit/reporting setting or related education</li><li>Experience in a virtual school model as a parent, learning coach, board member, instructor, or volunteer</li><li>Technology skills, including but not limited to PowerPoint, Excel, and Zoom</li><li>Experience working in human resources or related education</li><li>Ability to communicate effectively and confidently, both verbally and in writing</li><li>Ability to function well independently and to collaborate with a small team</li><li>Time management and ability to meet deadlines</li><li>Ability to handle details of a highly confidential and critical nature including financial reports, contract negotiations, personnel matters, and student information</li></ul>Compensation<ul><li>$47,000-$50,000 annually. HCCA also offers an attractive benefits package.</li></ul>To Apply for This Position:Please follow this link into the Indiana Department of Education career site Nimble to create your profile, upload your resume and any other documents that you wish to have considered, and apply directly for this position: <a href="https://app.hirenimble.com/jobview/76529" target="_blank">https://app.hirenimble.com/jobview/76529</a>.Hoosier Academy, Inc. is an equal opportunity employer. All employment decisions are made on the basis of qualifications, merit, and business need and without regard to sex, sexual orientation, gender identity, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable law.

School Board Executive Administrator - Indiana Statewide

Job Description:Position Summary:The Admissions Representative is responsible for successfully recruiting certificate and degree-seeking students for their assigned group of programs at The Chicago School. The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:<ul><li>Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.</li><li>Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.</li><li>Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.</li><li>Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.</li><li>Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.</li><li>Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.</li><li>Perform other duties as assigned.</li></ul>Minimum Qualifications:<ul><li>A Bachelor’s degree from an accredited college or university.</li><li>Strong communication and listening skills.</li><li>Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.</li></ul>Preferred Qualifications:<ul><li>Previous admissions experience is preferred, but not required.</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $$24.10-$25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

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