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Position Title: Administrative Assistant II and Student Navigator Generalist Department: Intercultural Student Services (ISS) Division: Dean of Students (DOS) Employee Status: Full-time Type: Support Staff Association (SSA- Union) Grade: 10 Salary: ($20.69 - $24.40 hourly) FLSA: Non-Exempt *Application deadline: August 12th* ______________________________________________________________ Reporting Relationships Reports to: Director of Student Life and Intercultural Student Services Supervision Exercised: Supervision may be exercised over student workers. Job Summary Provide various administrative functions within Student Life and Intercultural Student Services Departments. Generally, serve as a contact for the day to day functions and works software and complex office equipment and supervision to student workers. Lead or direct all office support functions. Model excellent customer service to students, faculty, administration, staff or others through all methods of contact. Confidentiality and discretion are required. Work closely with the Director of Student Life, Coordinator of Student Life and Intercultural Student Services to successfully carry out the mission, vision and goals of the department as well as educate the college community on policy and procedures related to core business. &nbsp; Serve as the college Student Navigator Generalist and provide campus and community resources to assist students in overcoming barriers that students may have in obtaining educational success. As a staff member, this position may be involved with coaching and mentoring students on academic and personal needs. Support the mission of Student Life Department including managing the Electronic Engagement System. Essential Duties and Responsibilities including the following. This is a list of responsibilities for the combined role of Administrative Assistant II and Student Navigator Generalist. &nbsp; Administrative Assistant II · Proficient in using all methods of telecommunications. · Perform computations and routine statistical analysis regarding budgets, grants, financial processes and government reports. · Excellent verbal communication skills while facilitating communication at all levels with sound judgment and skill. · Coordinate supervisor’s schedule and make appointments as requested. · Maintain accurate knowledge of college-wide resources in order to respond to questions for both internal and external customers. · Proofread completed documents to check for errors and make corrections. · Arrange and coordinate travel schedules and reservations as needed. · Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record notes/minutes of meetings. · Prepare outgoing mail and correspondence, including e-mail and faxes. · Attend meetings as needed. Research, compile, and summarize information for reports or presentations · File, or code and arrange filing of completed documents as well as purge files in accordance with statutory governmental regulations and/or college guidelines. · Order and maintain supplies, and arrange for equipment maintenance. · Provide excellent customer service to all clients through all methods of contact. · Establish and maintain an inventory system for all division materials and equipment. · Assist staff with software and technology issues and training as necessary. · Prepare and/or process various forms, including pay processing forms, travel documents, reimbursement documents and purchasing card (P-Card) reports · Serve on appropriate college committees that relate to position and department functions. · Assist with Campus Engagement Events as needed. · Proofread completed documents to check or errors and make corrections · Regular attendance is expected. · Using tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work. Student Navigator Generalist · Create and maintain campus and community resource guide for students. · Direct students to appropriate resources. · Serve as Liaison between students in need and appropriate resource centers. · Develop and maintain collaborative relationships to best serve at risk and enrolled student’s needs. · Assist with Intercultural Student Services Programs and Events. · Track Intercultural Students and send out communications. · Monitor and Report International Student Data through SEVIS. · Manage and enter appropriate data for A-1 submission from various data sources. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications Bachelor’s degree from an accredited college or university. Experience working with Windows, Microsoft Word, Excel (spreadsheet design and entry), database entry, Web page maintenance and or administrative software systems Bilingual Preferred &nbsp; Required Attributes Ability to display courtesy, understanding, practice sound judgement and discernment in dealing with students including sensitive information and situations. Ability to read, understand and express oneself clearly. Ability to compute and interpret documents such as policy and procedure manuals. Ability to write routine reports and correspondence. Ability to support practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Rock Valley College

Administrative Assistant II and Student Navigator Generalist

Position Title: Salesforce CRM Administrator Department: Enrollment Services (ENS) Division: Student Affairs (STA) Employee Status: Full-time Type: Professional Staff Association (PSA) Grade: M Salary: ($65,359 - $69,846 annually) FLSA: Exempt *Application deadline: August 15th ____________________________________________ Reporting Relationships Reports to: Dean of Enrollment Services Supervision Exercised: None &nbsp; Job Summary The Salesforce CRM Administrator is responsible for the implementation, configuration, maintenance, and support of the College’s Customer Relationship Management (CRM) system and related applications. This role ensures the CRM system effectively supports recruitment, admissions, case management, retention and student support services. The Administrator collaborates closely with departments across the institution—including Student Affairs, Academic Affairs, Workforce Development, Community Education, Continuing Education, Institutional Research, and the Office of Cultural Excellence and Belonging—to align CRM functionalities with institutional goals. Key responsibilities include configuring the CRM to meet user needs, analyzing and resolving system issues promptly, and monitoring data quality and integrity. The Administrator applies strong communication and problem-solving skills to guide and assist users in the design, development, and deployment of CRM solutions critical to enrollment management and student success initiatives. &nbsp; Essential Duties and Responsibilities · Documents functional requirements, analyzes requirements in the context of software and processes, develops and executes test plans, assists with and document business process improvement efforts, and troubleshoots production issues. · Assists in development of software development project plans, including scoping, scheduling, and implementation. · Designs, codes, configures, and maintains complex software applications and systems using a variety of programming languages to meet user and operational needs · Collaborates with internal and external stakeholders in conceptualizing, developing and maintaining effective business solutions. · Manages and assesses Salesforce CRM and related applications effectiveness by functional area assigned; identifies needs and develop horizontal upgrade, and support plans. · Performs data validation and quality control checks to maximize ongoing operational performance tasks. · Develops and maintains design, configuration, and troubleshooting documentation. · Works across various platforms that integrate with the College’s CRM and ERP systems and understands the governance, security and integration development. · Serves as the primary or secondary business partner and programming support for each of these technologies/systems:&nbsp; a. Salesforce CRM b. Ellucian Ethos c. Apex (Salesforce) Programing Language d. Pardot/Marketing Cloud e. Formstack f. Event Management Software g. Lightning Scheduler h. Salesforce Digital Experience(s) i. Text Messaging Platform j. Voice Broadcasting Platform k. CRM Reporting/Data Analytics l. Chat Bot Software m. StoreConnect n. Salesforce AI · Trains and assists users with the operation of Salesforce applications and adoption of new functionality and offer professional development opportunities through staff and faculty development days. · Maintains regular and effective communication with the user community, colleagues within the organization unit, and supervisors. · Serves as internal help desk for Salesforce and Salesforce Digital Experience related issues. · Researches and keeps well informed on rapid development tools and emerging technologies. · Maintains continuous professional growth and development through a series of actions, including reading technical, professional, and marketing literature, attending workshops, seminars and demonstrations, collaborating with vendors, manufacturers, and colleagues, and engaging in hands-on experiences with a variety of technologies. · Provides informed recommendations for enhancements and improvements at Rock Valley College based on new and emerging technologies. · Maintain student confidentiality and adhere to FERPA regulations. · Lead initiatives to improve and maintain data integrity in Salesforce and ERP systems and serve on Data Governance Committees. · Serve as point of contact for developing non-IR (ad-hoc) reports for the purposes of analyzing enrollment, retention and student success trends and patterns. · Develops, manages, and validates reports and dashboards to support enrollment, retention, and student success initiatives using multiple databases and business intelligence tools. · Implement and evaluate business processes that enable the division of Student Affairs to achieve its enrollment goals. · Manage user roles, permissions, and ensuring data security within the CRM system. · Develop and maintain automated workflows to improve operational efficiency · Develop and maintain department dashboards to improve efficiency. · Collaborates with IT and security teams to implement and maintain robust cybersecurity measures within the Salesforce environment, including configuring user access controls, enforcing multi-factor authentication (MFA), monitoring for suspicious activities, and ensuring compliance with data protection regulations to prevent unauthorized access and fraud. · Perform other job-related duties as assigned by the Dean of Enrollment Services and Vice President for Student Affairs. · Develop automations and improve operations using Salesforce AI tools. · Develop and maintain the Community and Continuing Education eCommerce &amp; Point of Sale solution (StoreConnect) to deliver a high-quality customer experience and ensure synchronization with the college’s ERP system (Colleague). · Develop Ethos API endpoints to improve data access and synchronization with Salesforce · Develop and maintain standard operating procedures, communicating updates to users, and assisting departments in transitioning to new CRM features or workflows. · Collaborates with end users to gather feedback on usability and continuously improve the interface and experience within the CRM and digital platforms. &nbsp; Knowledge, Skills, and Abilities 1. Excellent verbal, written, organizational skills, and ability to interface directly with executive level staff. 2. Excellent analytical and reasoning skills. 3. Must possess strong customer service and interpersonal skills; maintain courteous attitude in dealing with students, faculty, and staff. 4. Ability to learn the RVC systems and new programs and languages as technology changes. 5. Ability to prioritize effectively and to work efficiently without direct supervision. 6. Ability to work independently or with specialized teams. 7. Ability and willingness to complete several concurrent tasks in a fast-paced, detail-oriented, multi-tasking environment. &nbsp; Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp; Minimum Qualifications 1. Bachelor’ Degree in Information Technology or other related technical discipline or Associates Degree in information technology or other related technical discipline and 5 years of experience in enterprise level or large-scale complex database programming environment required, in lieu of bachelor’s degree. Other relevant experience will also be considered. 2. 3-4 years’ experience in at least some of the technologies below, or other relevant technologies: 3. Advanced knowledge of CRM systems. (i.e. Salesforce, D365, ZOHO, etc.) Experience with architecture designed for higher education preferred but not required. 4. Experience with Apex (Salesforce), SQL, Visual Basic, SharePoint, GitHub, ETHOS Integration, Web-based tools such as HTML, JavaScript, CSS, ASP.NET, C# &nbsp; Preferred Qualifications 1. Related professional certifications are desirable. 2. Experience working in an educational setting is preferred. &nbsp; Work Environment While performing the duties of this job, the employee regularly works in an office setting. &nbsp; Physical Demands No specific physical demands.

Salesforce CRM Administrator

ABOUT THE CAMPAIGN FINANCE BOARD The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation. We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government. We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust. ABOUT THE DEPARTMENT The Public Affairs division promotes the agency’s role in equipping all candidates and voters to open democracy in New York City. We engage New Yorkers, inform them about elections, and boost their civic participation in the democratic process. Our strategic goals are to make elections information accessible and relevant, increase engagement with underrepresented communities, and to cultivate a team that reflects our core values of purpose, curiosity, creativity, and collaboration. The division includes four departments: Marketing and Digital Communications, Partnerships and Outreach, Product Management and Operations, and Public Relations. Our division’s work includes publishing the citywide Voter Guide, running the official citywide Debates Program, and managing the city’s nonpartisan voter engagement initiative, NYC Votes. JOB DESCRIPTION The Administrative Coordinator will report to the Director of Public Affairs, and will provide key support to an evolving and fast-paced division. The Public Affairs division is a dynamic and talented team; this role offers growth potential and opportunities to learn about all facets of our work, including marketing and content creation, voter outreach and community engagement, public events and media relations, project management and language access. The person in this role will work closely with division management to ensure all the work of Public Affairs runs smoothly and that our operations are effective. The ideal candidate will enjoy working in a team environment, loves coming up with solutions, and believes that no task is too small to do well. Responsibilities of this role include: Providing administrative support to Public Affairs division leadership, including maintaining key department information, creating and maintaining filing systems, assisting in drafting correspondence, and facilitating review of invoices and memos. - Assisting the Director in the creation of biannual internal reports that provide an overview of division achievements and internal metrics. - Spearheading event and meeting logistics, including scheduling, preparing and distributing advance agendas, notetaking and following up with post-meeting action items, and organizing room setup. - Managing review and approval processes for division files and documents including memos, invoices, and creative materials. - Working closely with Support and Logistics to ensure calls from the public that go to Reception are routed to appropriate division staff, and that external visitors to our office receive appropriate building clearance. - Working with the Tech team to ensure division staff have the appropriate equipment, and that the office space is equipped for in-person and hybrid work. - Assisting Product Management and Operations on inventory tracking for NYC Votes merchandise and field materials. - Assisting Partnerships and Outreach with filing and data processing for materials collected in the field, including pledge cards and voter registrations. - Completing other special projects and tasks assigned by division directors. ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES &amp; OTHER BEHAVIORS (KSAOs) We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team. Knowledge - Knowledge of Microsoft Office tools and systems including Outlook, SharePoint, Word, Excel. - Knowledge of other work platforms used by the agency, like Monday.com - Basic knowledge of city processes Skills - Customer-service orientation - Excellent communication skills - High degree of organization and time management Abilities - Ability to prioritize, track multiple deadlines, and manage competing requests - Ability to complete tasks with minimal oversight Other/Preferred Qualifications - Strong attention to detail - 2-3 years of experience as an executive assistant, office administrator, program associate, or other support staff role - Interest in the work of the agency PREFERRED QUALIFICATIONS - These are qualifications that would be helpful but are not essential. Candidates with these will be given preference in the selection process. MINIMUM QUALIFICATIONS A bachelor’s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or A four-year high school diploma or its educational equivalent and five years of experience as described in “1” above; or Education and/or experience equivalent to “1” above. __________________________________________________________________________________________________________ TO APPLY All applicants must apply through NYC Government Jobs | Explore Careers | City of New York - Please search and apply to the job ID number listed above. - Resume and cover letter are required for consideration. - Note that only applicants under consideration will be contacted. For more information on careers with the NYC Campaign Finance Board visit our website at <a href="https://www.nyccfb.info/" target="_blank">https://www.nyccfb.info/</a> to access the full listing of job opportunities and to learn more about our agency. __________________________________________________________________________________________________ ADDITIONAL INFORMATION The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits. CFB offers a flexible and hybrid work schedule, opportunities for career development, learning &amp; development (leadership training and coaching), wellness programs, and much more! As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF. The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact <a href="mailto:access@nyccfb.info" target="_blank">access@nyccfb.info</a> or (212) 409-1800. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. ANALYST CFB AL 1 ONLY - 06601<h4>Minimum Qualifications</h4>1. A baccalaureate degree from an accredited college including or supplemented by at least 12 credits in one or more areas relevant to the duties described above, and one year of satisfactory full-time experience relevant to the duties described above; or 2. A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or 3. Education and/or experience equivalent to "1" above.<h4>Public Service Loan Forgiveness</h4> As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at <a href="https://studentaid.gov/pslf/" target="_blank">https://studentaid.gov/pslf/</a>. <h4>Residency Requirement</h4> New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. <h4>Additional Information</h4>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

New York City Campaign Finance Board

Administrative Coordinator

About Us: Our purpose is to help clients exceed their financial health goals. Across the reimbursement cycle, our scalable solutions and clinical expertise help solve programmatic needs. Enabling our teams with leading technology allows analytics to guide our solutions and keeps us accountable achieving goals.&nbsp; We build long-term careers by investing in YOU. We seek to create an environment that cultivates your professional development and personal growth, as we believe your success is our success. &nbsp;JOB SUMMARY:ESSENTIAL DUTIES AND RESPONSIBILITIES:&nbsp; Note: The essential duties and responsibilities below are intended to describe the general duties and responsibilities of this position and are not intended to be an exhaustive statement of duties. This position may perform all or most of the primary duties listed below. Specific tasks, responsibilities or competencies may be documented in the Team Member’s performance objectives as outlined by the Team Member’s immediate Leadership Team Member.Location (Onsite Required): 90 Volunteer Drive, Suite 200, Hendersonville, TN 37075Required Schedule: Monday - Friday, 7:00 AM - 3:30 PM CST (possibility for flex time)Hourly Salary: $16.00The AR Coordinator will be responsible for handling a multiplicity of tasks to ensure that business and contractual needs are met by providing administrative support to management and fellow team members (Patient Communications Representatives). This is an excellent chance to start your career in healthcare revenue cycle management!Duties include but are not limited to:<ul><li>Working assignments from various queues/databases.</li><li>Managing patient correspondence requests - generate, print and mail statements, financial assistance applications and payment receipts.</li><li>Operating office machines: i.e. laptop/computer, photocopiers/printers,&nbsp;scanners, fax machines and voicemail systems.</li><li>Completing adjustments, moving credit balances, request refunds when applicable.</li><li>Conducting Skip trace efforts – research/gathering information from online databases to locate individuals for demographic updates, deceased records, etc. for medical billing purposes.</li><li>Ordering of office supplies</li></ul>Requirements:<ul><li>HS Diploma or equivalent.</li><li>This individual must be computer proficient and have the ability to multitask/navigate between multiple computer systems including EHR software. </li><li>Must have a working knowledge of Microsoft Office products, specifically Microsoft Excel. </li><li>Basic knowledge of basic medical terminology and demonstrate the understanding of HIPAA regulations, patient privacy and confidentiality rules.</li></ul>What we offer:<ul><li>Hourly salary: $16.00</li><li>Medical/Dental/Vision Insurance</li><li>401k matching (up to 2%)</li><li>PTO: 80 hours accrued, annually</li><li>9 paid holidays</li><li>Tuition reimbursement</li><li>Professional growth and more!</li></ul>PHYSICAL DEMANDS: Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as described. Regular eye-hand coordination and manual dexterity is required to operate office equipment. The ability to perform work at a computer terminal for 6-8 hours a day and function in an environment with constant interruptions is required. At times, Team Members are subject to sitting for prolonged periods. Infrequently, Team Member must be able to lift and move material weighing up to 20 lbs. Team Member may experience elevated levels of stress during periods of increased activity and with work entailing multiple deadlines. A job description is only intended as a guideline and is only part of the Team Member’s function. The company has reviewed this job description to ensure that the essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

CorroHealth

Clerical Assistant - AR

Join Delta Dental of Oklahoma, the leading dental benefits provider in the state of Oklahoma. This position will work 40 hours per week. Equal Opportunity Employer - Minority/Female/Disability/VeteranDuties:Delta Dental of Oklahoma's Oral Health Foundation Dental Care Helpline assists Oklahomans (especially underserved and uninsured individuals) to access the dental healthcare services they need.A Bilingual (Spanish) - Dental Care Navigator/Clinic Aide is a two-part position.Part-one of a Bilingual (Spanish) Dental Care Navigator/Clinic Aide, is the Dental Care Navigator, which helps low-income English and Spanish speaking clients find the best option(s) for their dental care, based on their needs and resources. The Navigator counsels' clients to overcome various barriers to care and coordinates with community health centers as well as free/low-cost clinics/programs, in order to make appropriate and effective referrals. The position also assists with other Oral Health Foundation programs and administrative work, as assigned. This work is done in the Delta Dental of Oklahoma Headquarters office (no remote work).Part-two of a Dental Care Navigator/Clinic Aide, is the Clinic Aide, which assists with the Foundation's school-based sealant clinics and oral wellness screening events. This portion of the position requires the ability to load, unload, transport, and set-up and take down portable dental equipment weighing up to 40 pounds. Also requires Oklahoma drivers' license with an excellent driving record, as well as the ability to drive the Oral Health Foundation minivan. During the school year, approximately 40 percent of the Dental Care Navigator/Clinic Aide position's time is spent as a Clinic Aide in the field; during the summer months, approximately 20 percent is in the field. The position will also require some travel outside of the Oklahoma City metro area and occasional overnight stays.QUALIFICATIONS:<ul><li>High school diploma or equivalent</li><li>Fluent Spanish (written and spoken) and excellent English.</li><li>Oklahoma driver's license with an excellent driving record.</li><li>Working knowledge of Microsoft Word, Excel, and Outlook.</li><li>Ability and willingness to travel statewide with occasional overnight stays.</li><li>Highly dependable</li><li>Professional</li><li>Ability to present a positive attitude at all times</li><li>Ability to work effectively as a team player within our company culture</li></ul>ADDITIONAL QUALIFICATIONS:<ul><li>Previous work or education related to dentistry, highly preferred.</li><li>Experience working with children, a plus.</li><li>Experience serving diverse, at-risk, and/or under-resourced populations, a plus.</li></ul> For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://deltadentalok.applicantpool.com/jobs/1236211-207587.html" target="_blank">https://deltadentalok.applicantpool.com/jobs/1236211-207587.html</a>

Bilingual Dental Navigator-Clinic Aide

Research AdministratorJob ID: 13512Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularAbout UTEPThe University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.<a href="https://www.utep.edu/orsp/proposal-development/support-services/research-administrators.htmlOur" target="_blank">https://www.utep.edu/orsp/proposal-development/support-services/researc…</a> objective is to provide high quality, efficient, customer-focused service and support for the successful submission of competitive proposals and management of awards that contribute to the overall mission of The University of Texas at El Paso.Vision: Our vision is to accelerate the research and sponsored program enterprise while adhering to university policies and federal regulations.Mission Statement: We are a team of trained and motivated individuals supported by technology and other resources that provide pre-award and post-award services.Position InformationHiring Department: Research &amp; Innovation - Research AdministrationPosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekendsFLSA status: ExemptEarliest Start Date: As soon as possible.Salary: $45,000 annually.Required Application Materials:• Resume• Cover Letter• List of three referencesIncomplete applications will not be considered.he primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionSummary: Under limited supervision and with considerable latitude for the use of initiative and independent judgment, provides support to faculty and staff and facilitates application process throughout proposal development, review and submission. Reviews, negotiates, and obtains institutional approvals for the structure, terms and conditions of sponsored project contracts and cooperative agreements. Responsible for establishment of accounts and oversight and administration of sponsored project contracts and grants to insure compliance with applicable laws, policies, and procedures. Assists and trains Principal Investigators (PI's) in managing sponsored project accounts.Essential FunctionsAnalyzes workload, determines work priority, assigns duties, and participates in professional duties of the Office of Sponsored Programs.Maintains current knowledge of private, state, federal, Regents, University and UT policies, regulations and guidelines in sponsored research, pre and post award.Furnishes advice and guidance to PIs regarding complex and large grant applications, deadlines, and format for proposal budget justification.Reviews Request for Proposals, Request for Quotations, or Request for Applications in order to determine programmatic, financial, and contractual elements.Assists PIs with completing grant and contract proposals; prepares proposal budgets, reviews completed applications, transmittals, proposals, and contracts for accuracy and compliance with University and Sponsor requirements.Provides technical assistance to faculty and staff in the preparation and submission of electronic proposals.Audits preliminary budgets and makes recommendations to include in grant application, ensures compliance with CAS standards of proposal budget costs, ensures application of current F&amp;A (indirect) rate or F&amp;A rate prescribed by sponsor.Prepares all cost-sharing proposals, and verifies eligibility in accordance with sponsor requirements; ensures department, college, or center approval before submission.Prepares Notice of Award which establishes account and sub account funding after reconciling proposed budget to that of the award document; reviews award terms and negotiates revised budget and scope of work with sponsor if necessary.Negotiates the terms and conditions of complex contracts with potential sponsors; interprets the content and negotiates the acceptability of terms and conditions of awards in accordance with University, Regents and UT policies.Generates and negotiates sub-recipient contracts under prime awards, reviews contracts for sponsor and University requirements, obtains institutional approvals.Follows up on pending agreements and awards that have not been fully executed by the sponsor or sub-recipient.Establishes fiscal monitoring controls and troubleshoots problems on accounts, acts as University representative on behalf of faculty and staff to external funding agencies, in both pre and post award.Monitors and approves budget transfers, expenditures for personnel, travel, equipment, stipends, tuition &amp; fees, and consultants on sponsored projects; ensures expenditures are in compliance with sponsor and University requirements. Responsible for the overall post-award compliance of accounts throughout the budget/project period, maintains complete and accurate files on all awards.Oversees the close-out process of awards ensuring that each expired account is closed out properly and all reports are submitted timely, correctly, and in accordance with sponsor requirements.Provides information to PIs in completing their time and effort reports, review salary sources and appointment changes.Prepares activity information and data for inclusion in the monthly activity report for review by management.Provides direct one-on-one training to PI's regarding the financial administration of sponsored programs.Assists in the development or revision of policies and procedures regarding pre and post-award research administration.Adheres to internal controls established for department.Knowledge of all Microsoft Office software and able to learn and use institutional software systems.Complies with all State and University policies.Other duties may be assigned.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: Bachelor's degree from four year college or university within area of assigned responsibility.andExperience: Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.Preferred Qualifications:Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), Certified Pre-Award Administrator (CPRA), from the Research Administrators Certification Council (RACC) preferred.Additional InformationThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at <a href="mailto:titleix@utep.edu" target="_blank">mailto:titleix@utep.edu</a>, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6404140jeid-f5046ce1ff54bb49bff043a161f73365" target="_blank">https://apptrkr.com/6404140jeid-f5046ce1ff54bb49bff043a161f73365</a>

The University of Texas at El Paso

Research Administrator

Administrative Associate - Research &amp; InnovationJob ID: 13761Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularAbout UTEPThe University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.<a href="https://www.utep.edu/orsp/The" target="_blank">https://www.utep.edu/orsp/The</a> Research &amp; Innovation division supports this world-class research enterprise by advancing transformative research excellence across campus and nurturing an innovative, cross-disciplinary culture. In all our work, we maintain a constant focus on our public mission of increasing access to excellent higher education and advancing discovery that positively impacts the health, culture, education, and economy of our region, the State of Texas, the nation, and the world. We do so by enabling the research success of our faculty and students through supporting the university research mission by providing research development, stewardship, compliance and safety services, and securing strategic external partnerships.Position InformationHiring Department: Research &amp; InnovationPosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekendsFLSA status: Non-exemptEarliest Start Date: As soon as possible.Salary: $34,320 annually.Required Application Materials:• Resume• Cover Letter (Preferred)• List of three references (Preferred)The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionSummary: Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials.Essential FunctionsProvides administrative support to an individual, team, department or group in an organization.Prepares and distributes reports or other communications on a regular schedule.Maintains files, databases, and archives of relevant records.Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.Schedules and coordinates meetings, travel, and other group activities. May manage expense reporting, invoicing, office supply inventory, or other routine processesPrepares memorandums, disciplinary reports, hiring requests, and purchase requisitions; and gets necessary document approvals; composes, prepares, and proofreads confidential correspondence, reports, and other complex documents; files correspondence and other records.Manages calendars and independently schedules appointments.Acts as a liaison for management by effectively interacting with faculty and campus personnel.May process personnel action paperwork in conjunction with established organizational policies and procedures.Ensures a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records.Processes new appointments or changes in appointments via PeopleSoft system; processes payment vouchers for training or education reimbursements.Tracks work orders and inputs employment data; tracks and ensures employment evaluations satisfy deadlines.Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; assists with budget preparation; creates and maintains database and spreadsheet files.Arranges programs, events, conferences, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, coordinating speakers, and controlling event budget; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.Oversees temporary and hourly employees or other administrative staff and assigns duties; prepares timecards for payroll runs.Maintains a high degree of confidentiality on all sensitive information this position is privy to.Greets and assists visitors.Complies with all State and University policies.Other duties may be assigned.Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: High school diploma or general education degree (GED).andExperience: Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.Additional InformationThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at <a href="mailto:titleix@utep.edu" target="_blank">mailto:titleix@utep.edu</a>, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6411955jeid-6711150a8fd18a47a5f2feedac7af12b" target="_blank">https://apptrkr.com/6411955jeid-6711150a8fd18a47a5f2feedac7af12b</a>

Administrative Associate - Research & Innovation

<h4>Introduction</h4> Southern Connecticut State University (SCSU)&nbsp;is a constituent unit of the&nbsp;Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities.&nbsp;We are currently recruiting for a full-time&nbsp;Secretary 2&nbsp;at our campus, located&nbsp;in&nbsp;New Haven, CT- a city rich with arts and culture, less than 90 miles from New York City and 140 miles from Boston. The position is located in World Languages and Literatures. WHAT WE CAN OFFER YOU:<ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked one of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li><li>Professional growth and development opportunities</li><li>A health&nbsp;work/life balance&nbsp;to all employees</li></ul> ABOUT US: As one of the&nbsp;State of Connecticut&nbsp;institutions of higher learning,&nbsp;Southern Connecticut State University (SCSU) stands as a testament to the transformative power of education. With its roots stretching back to the 19th century, SCSU has grown from a teachers college to a vibrant, comprehensive university with a wide array of programs in the liberal arts and professional fields. Its commitment to academic excellence is matched by a dedication to access and public service, ensuring that a diverse student body of over 10,000 can pursue higher education in a supportive environment. The university's focus on social justice permeates campus life, fostering a community where every individual is valued and equity is woven into the fabric of daily activities. As part of the Connecticut State Colleges and Universities System, SCSU continues to be a beacon of knowledge, opportunity, and progress for the state and its residents. NOTE:&nbsp;Preference may be given to current BOR/CSCU employees and/or current State of CT employees prior to filling the position with an external applicant. <h4>Selection Plan</h4> To Apply: <ul><li>You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited.&nbsp; If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the individual listed on this job posting.&nbsp;</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with&nbsp;Public&nbsp;Act 21-69,&nbsp;the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>For current state employees, salary calculations are not necessarily comparable from three branches of state government (i.e., Executive, Legislative, Judicial) to the&nbsp;other.&nbsp;&nbsp;</li></ul> FOR ASSISTANCE IN APPLYING: <ul><li>Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our&nbsp;Applicant Tips on How to Apply!</li></ul> Important Information After You Apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Read through this helpful link to&nbsp;prepare for your interview.&nbsp;</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this&nbsp;recruitment may be used for future vacancies in this job class in the next twelve (12) months.</li><li>Candidates who are offered and accept a position with the State of Connecticut are bound&nbsp;by the State Code of Ethics for Public Officials and State Employees which is available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> Connect With Us: Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Siraje Owen,&nbsp;<a href="mailto:owens7@southernct.edu" target="_blank">owens7@southernct.edu</a>. Follow the State of Connecticut&nbsp;on&nbsp;LinkedIn. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. <h4>EXAMPLES OF DUTIES</h4> Performs a variety of secretarial duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews reference materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department&nbsp;practices/policies) for own or supervisor's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Compiles information from a variety of sources and prepares narrative or statistical&nbsp;reports, exercising judgment in the selection of items to be included.</li></ul></li><li>INTERPERSONAL: <ul><li>Greets and directs visitors;</li><li>Answers phones and screens incoming calls;</li><li>Provides advice to callers regarding policy and procedures (e.g., citing a regulation to&nbsp;solve a specific problem);</li><li>Coordinates with others both within and outside of the organization on a variety of non-routine matters.</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to the supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs,&nbsp;reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting&nbsp;minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Maintains an inventory of supplies and equipment;</li><li>Orders supplies when necessary;</li><li>Completes, processes and maintains paperwork for purchasing (e.g., orders,&nbsp;requisitions, invoices, etc.);</li><li>Maintains time and attendance records;</li><li>Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews&nbsp;statistical reports, verifies expense items);</li><li>Designs and initiates new forms and procedures to facilitate workflow;</li></ul></li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office systems and procedures;</li><li>proper grammar, punctuation and spelling;</li></ul></li><li>Knowledge of <ul><li>business communications;</li><li>department's/unit's policies and procedures;</li><li>business math;</li></ul></li><li>Skills; <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>schedule and prioritize office workflow;</li><li>operate office equipment which includes computers, tablets, and other&nbsp;electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to the supervisor).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Three (3) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>A minimum of 1-2 years of professional experience working in higher education.</li><li>Strong experience with organization and attention to detail.&nbsp;</li><li>Experience in data collection and processing.</li><li>Experience with diverse populations and fostering inclusivity.</li><li>Experience in event planning and social media account management.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

State of Connecticut

Secretary 2(SOUTHERN CONNECTICUT STATE UNIVERSITY)

Department: Marketing/Communications
 About Us: 
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
The Business Development and Proposal Assistant - Litigation will provide administrative and operational support to the firm's litigation Business Development and Proposal teams across various offices. This role focuses on coordinating, managing data, and executing business development activities, including supporting the preparation of proposals and pitches that reinforce the firm's brand. The role offers a comprehensive introduction to business development across multiple practice groups within the Litigation department. The BD Assistant will interact with attorneys, directors of practice management, Legal Pricing/Project Management, Risk Management, Finance/Accounting, Human Resources, Information Systems, legal administrative assistants, and partner firms to coordinate and complete projects. This is a remote position. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role: 
As a Business Development and Proposal Assistant within our Marketing team, your responsibilities include but are not limited to:
<ul>
<li>Data Management: Maintain and manage data across the firm's Customer Relationship Management (CRM) system, pitch tracking, experience databases, and mailing lists to ensure information is current and easily accessible.</li>
<li>Proposal Support: Assist in the preparation and delivery of pitches, proposals, and RFP responses. Coordinate bio updates for attorneys and handle document signatures, print production, and proposal assembly. Conduct basic research and provide support with formatting and proofreading.</li>
<li>Meeting Coordination: Schedule meetings, prepare agendas, distribute materials, and track action items.</li>
<li>Event Logistics: Support coordination and logistics of client-facing events, webinars, sponsorships, and seminars in collaboration with the Events team.</li>
<li>Content Management: Update and maintain a library of marketing collateral, conduct research, and support formatting and proofreading tasks</li>
</ul>
 What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
 Required Experience: 
The ability to work within established firm processes, learn firm-specific technologies, and proactively resolve complex issues is essential. Have a proven track record of successfully functioning in environments that require the engagement and buy-in of senior management or partners, as well as collaborating across different locations. Experience should include working with multi-location teams on initiatives that leverage centralized resources.
Must possess excellent oral and written communication skills, with the ability to listen, clarify, and share information effectively. Must be skilled at building strong working relationships and persuading and influencing a wide range of stakeholders, including partners. Being detail-oriented and organized is crucial.
Must be able to handle multiple projects and meet deadlines while maintaining a strong work ethic and a team player attitude. Additionally, have a solid understanding of the firm's policies and procedures and hold a bachelor's degree in a relevant field.
Regular and predictable attendance is a core requirement for this position, along with the flexibility to work beyond standard scheduled hours when necessary.
 Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $50,000 - $55,000, depending on experience and location. Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Business Development & Proposal Assistant

POSITION SUMMARY:Responsible for recruiting qualified applicants for admission to the University in accordance with state and federal accreditation and institution policies and regulations, consistent with the highest ethical standards. The Admissions Representative is responsible for managing time and inquiry resources to generate interest in our programs. This position will conduct a high quantity of prospect phone contacts to secure appointments and interview activity and conduct follow-up activity with unresolved interviewees and future class applicants. They will work interdepartmentally with student support services to ensure students are maintained and successfully matriculated. Incumbent must assure that the South University philosophy is considered in carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and maintenance of an environment which is conducive to innovation, positive thinking and expansion.KEY JOB ELEMENTS: <ul><li>Accurately and completely explain educational programs, expected outcomes, student services, and financial consideration to students, parents, and educators.</li><li>Manage inquiries to achieve prompt contact and performance activity weekly goals; utilize approved recruitment policies/formats; make prompt and effective contact with inquiries and redirect unqualified candidates based upon incompatible career goals.</li><li>Secure new inquiries (Personally Developed Referrals) by directly asking phone and in-person contacts about referrals of others to contact that may be interested in programs offered.</li><li>Schedule and conduct interviews, pursue qualified candidates for enrollment, and determine appropriateness of candidates for enrollment based upon career goal compatibility.</li><li>Accurately forecast projected new students on a periodic basis for admissions leadership. &nbsp;</li><li>Consistently conduct follow-up meetings, monthly at minimum, with all applicants to ensure successful matriculation.</li><li>Assist other personnel and departments with data collection and problem solving.</li><li>Participate in appropriate recruitment and enrollment activities including open houses, regional presentations, training sessions, orientation programs, career days, community outreach, employer partnerships, etc.</li><li>Other duties as assigned.</li></ul>REQUIREMENTS:<ul><li>Bachelor’s degree in business or a related field and one-year successful admissions or sales experience OR associate’s degree and three year’s successful admissions or sales experience.&nbsp; (Salary level will be based on degree level).</li><li>Sincere interest in helping others achieve life goals.</li><li>Excellent written and verbal communication skills.</li><li>Strong interpersonal skills with both faculty and student populations.&nbsp; </li><li>Superior organizational and problem resolution skills.&nbsp; </li><li>Goal oriented and highly ethical.&nbsp; </li><li>Strong expertise with MS Office as well as field related hardware and software packages and systems for reporting features.&nbsp;</li><li>Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments. </li><li>Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.&nbsp; </li><li>Ability to adapt to changing assignments and multiple priorities.&nbsp; </li><li>Ability to manage multiple tasks and successfully meet deadlines.&nbsp;</li></ul>ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email video conference and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.JobFamilyAll PositionsEducationLevelAssociate Degree

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