field_remote_option

field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Graduate School of Education?The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: <a href="https://www.gse.harvard.edu" target="_blank">www.gse.harvard.edu</a>. Job Description Role Overview: This key position provides professional front-line service to the HGSE Dean’s Office, ensuring maximum support to the Deans, Dean’s Office team, and the full HGSE community. The Administrator will play a key customer service role welcoming and greeting Dean’s Office visitors while also ensuring that the office is well-organized and well-stocked. Additionally, the Administrator will support critical decanal meetings, events, and initiatives throughout the academic year in advancing our institutional goals, priorities, and mission.HGSE is a residential community supporting primarily on-campus degree program students along with faculty and staff. Our commitment to a vibrant campus culture relies on robust connections; we believe in-person work brings enhanced collaboration and innovation, strengthened organizational culture, and a stronger student experience. It also improves our ability to engage in teaming and shared work to advance the HGSE mission. In contributing to our on-campus community, this position requires an on-campus presence five days per week with the possibility of additional flexibility during certain times of the year. Evening and weekend work may also be required either in person or remotely.&nbsp;&nbsp;Job ResponsibilitiesOffice Administration<ul><li>Provide a strong, positive front-desk presence for all visitors and teammates.</li><li>Administer day-to-day operations for the Dean’s Office, including ensuring supplies, materials, signage and other operational needs are met.</li><li>Oversee Dean’s Office budget related to supplies, swag, gifts, and event expenses, keeping Executive Assistant informed of general expenditure patterns.</li><li>Administer and coordinate financial processes for the dean’s office including reconciling the Deans’ and Dean’s Offices expenses, processing reimbursements in an accurate and timely manner, and tracking any outstanding expenses or reimbursements.</li><li>Oversee and organize the office calendar, including understanding and communicating vacation schedules, managing coverage of work, etc.</li><li>Maintain inventory of all office supplies, collateral, and gifts/swag (including sympathy gifts, student gifts, community celebration items, etc.), ordering replenishments as needed with attention to overall cost and budgeting.</li><li>Maintain accurate and organized files for the office, updating documents as needed.</li></ul>Communications and Gifts<ul><li>Serve as the first point of contact for Dean’s Office, greeting visitors and ensuring the guest experience in the office waiting area is welcoming.</li><li>Monitor, categorize, and triage messages in the hgse_dean email account, escalating as appropriate.</li><li>Respond to all incoming contacts (phone calls, voicemail, emails) in a timely and highly professional manner using utmost tact and discretion.</li><li>Prepare and assist Executive Assistant with office correspondence as needed.</li><li>Open, sort, and direct Dean’s Office incoming mail.</li><li>Oversee the HGSE holiday greeting card design, production and mailing process in collaboration with the Executive Assistant as well as the Development and Communications &amp; Engagement teams.</li><li>Work closely with other HGSE Offices to learn of important milestones (new babies, life events, illness, passings, etc.) so personalized communication can be sent by the Dean.</li><li>Send flowers and gifts on behalf of the Dean’s Office.</li></ul>Events and Community Engagement<ul><li>Support Dean's Office recurring events (e.g., faculty and staff meetings) and special events (e.g., “pop ups” and community socials), including drafting invitations and reminders, managing all event logistics, overseeing RSVPs, and preparing materials.</li><li>Plan and execute the Dean’s Office holiday party, including exploring and securing a venue; proposing options to the Dean and the Executive Assistant; drafting invitations and reminders; researching managing all event logistics; overseeing RSVPs and meal orders; and managing personalized holiday greeting card from the Dean.</li><li>Serve as the Dean’s Office liaison for major events.</li></ul>Dean’s Office Team Support<ul><li>Oversee and manage the calendars for HGSE’s Executive Dean, Academic Dean, and Chief of Staff, assisting with scheduling meetings with faculty, staff, students, donors, and other constituents for other Dean’s Office team members.</li><li>Coordinate travel arrangements as needed, including preparing itineraries and related travel documents, assessing different options for cost, convenience, and travelers’ preferences.</li><li>Staff meetings as requested including note-taking and capturing action steps.</li><li>Assist with Dean’s Office special projects as needed.</li></ul>Other duties as assigned. Qualifications Basic Qualifications:3+ years related experience in an administrative role.Ability to work overtime including nights and weekends.Any candidate wishing to be considered must submit a cover letter in addition to their resume.This is a term position for one year from date of hire, with the possibility of continuation. 
Additional Qualifications and Skills:<ul><li>Bachelor’s degree strongly preferred.</li><li>Exceptional customer service skills demonstrating a people centered approach.</li><li>Excellent verbal/written communication skills.</li><li>Demonstrated ability to anticipate, problem solve, and recommend options for various administrative situations. &nbsp;&nbsp;</li><li>Exceptional organizational skills and attention to detail.</li><li>Ability to work independently with minimal direction.</li><li>Experience with financial processing and budget management.</li><li>Comfort engaging in a wide variety of initiatives in a fast-paced environment.&nbsp;</li><li>Ability to work collaboratively across units and teams. &nbsp;&nbsp;</li><li>Demonstrated commitment to discretion and confidentiality.</li></ul> Additional Information <ul><li>Appointment End Date: 1 year from date of hire</li><li>Standard Hours/Schedule: 35 hours per week</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li><li>Other Information: HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions.&nbsp; We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. 
We do this by:•&nbsp;&nbsp;&nbsp; Hiring and retaining staff reflecting the diversity of those we serve; 
•&nbsp;&nbsp;&nbsp; Providing employees opportunities to learn, grow, and be challenged; 
•&nbsp;&nbsp;&nbsp; Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; 
•&nbsp;&nbsp;&nbsp; Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; 
•&nbsp;&nbsp;&nbsp; Communicating transparently and respectfully; and 
•&nbsp;&nbsp;&nbsp; Fostering an inclusive, respectful, and professional work environment &nbsp;We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.Work Format Details<ul><li>This position is based on campus in Cambridge.</li></ul></li></ul>Work Format DetailsThis position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.&nbsp;Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy that outlines our commitment to&nbsp;prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard’s <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.&nbsp;

Harvard University FAS Human Resources

Dean's Office Administrator

As a departmental administrative assistant, you will support student needs, promptly responding to their questions. You will support departmental leadership and the office of academic services with various initiatives and ongoing collaborative projects. Responsibilities include correspondence management for department leadership, including reading and directing mail, composing communications, and organizing files.&nbsp;Among other duties, you will maintain department leadership calendars and schedules, gather information to complete paperwork and travel arrangements for all visiting alumni and professional mentors, and greet visitors, directing them as necessary.&nbsp;You will also support classroom, extended learning opportunities (ELOs), and workshop scheduling. Additionally, you will assist with building preparation for SCAD Day, serving as the main point of contact for the physical resources department.In this role, you will manage supply orders and equipment maintenance, collaborate with housekeeping and physical resources to ensure buildings are student ready, and support the continuous display of outstanding student work. You will coordinate with the communications team to document outstanding student work for the end-of-quarter photo shoot. Responsibilities include meeting oversight, agenda preparation, space reservation, and transcription of meeting minutes. Additional responsibilities include the coordination of quarterly report submissions from faculty, the creation of drafts for leadership approval, and the distribution of reminders to faculty about end-of-quarter deadlines, including the submission of syllabi, faculty comments, and final grades.&nbsp;The successful candidate will demonstrate excellent written and verbal communication and organizational skills. They can manage multiple priorities simultaneously and will display a commitment to professionalism, honesty, and integrity.Minimum qualifications:    <ul><li>At least one year of related professional experience</li><li>Computer skills including Microsoft Office Suite and Banner or a similar database</li></ul>Preferred qualifications:     &nbsp;<ul><li>Bachelor’s degree</li><li>Successful work experience in an academic environment</li></ul>Certificates, licenses, and registrations:&nbsp;&nbsp;<ul><li>Valid driver’s license</li></ul>Travel required:<ul><li>Less than 10%</li></ul>Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.   &nbsp;ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.

Savannah College of Art and Design

Departmental Administrative Assistant

As an administrative assistant for the student success and advising department, you will handle incoming calls from students and direct them to the appropriate staff member. You will manage the general advisement email account and assist with both routine and large-scale department mailings. Responsibilities include the generation of Cognos reports, coordination of material printings with the production team, and assistance with data entry. Additionally, you will process all supply requests in collaboration with the building’s supply coordinator and ensure that the department’s publications are well-stocked in the office.In this role, you will assist advisers with the quarterly creation of individual orientation packets for all incoming students and help prepare for events such as department or school meetings, student meetings, and group advising. This includes preparing necessary materials and securing event locations. You will also help manage appointment scheduling, referrals to other offices, and front desk coverage at Bradley Hall.The ideal candidate exhibits excellent customer service, communication, and organizational abilities. They can meet deadlines, work effectively with different departments, and manage multiple priorities simultaneously. The candidate thrives in an ever-evolving environment, performing well both independently and as part of a team. Additionally, they should demonstrate discipline, honesty, and integrity.Minimum qualifications:     &nbsp;<ul><li>Bachelor's degree</li><li>At least one year of related experience</li></ul>Preferred qualifications:     &nbsp;<ul><li>Successful work experience in an educational environment</li><li>Computer skills including Microsoft Office software suite, specifically Word and Excel, and Banner&nbsp;</li></ul>Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.   &nbsp;  &nbsp;ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications. &nbsp;

Administrative Assistant

<h4>Introduction</h4> The&nbsp;State of Connecticut,State Elections Enforcement Commission&nbsp;(SEEC)&nbsp;is recruiting for an&nbsp;Administrative Assistant&nbsp;to join our unique team!&nbsp;&nbsp; WHAT WE CAN OFFER YOU: <ul><li>View our&nbsp;newState Employee Benefits Overview&nbsp;page!</li><li>Professional growth and paid professional development opportunities.</li><li>A healthy&nbsp;work-life balance&nbsp;to all employees!</li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both&nbsp;America's Best Employers by State&nbsp;and&nbsp;Best Employers for New Grads&nbsp;in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.</li><li>The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.&nbsp; Click&nbsp;here&nbsp;for more information.</li></ul> POSITION HIGHLIGHTS: <ul><li>Work Schedule: Monday - Friday</li><li>Work Hours: Full-time, 40 hours per week</li><li>Work Shift: First shift, 8:30 a.m. - 5:00 p.m.</li><li>Location: 55 Farmington Avenue, Hartford, CT 06105</li><li>Must be able flexible to meet agency needs</li><li>NOTE:&nbsp; This position is onsite, with no options for telework</li></ul> ABOUT US: The&nbsp;State of Connecticut,&nbsp;State Elections Enforcement Commission&nbsp;(SEEC)&nbsp;has the authority to investigate possible violations of the election laws, inspect campaign finance records and reports, refer evidence of violations to the Chief State's Attorney or to the Attorney General, issue advisory opinions and make recommendations to the General Assembly concerning revisions to the state's election laws.&nbsp; The Commission is also charged with developing and implementing an electronic campaign reporting system (eCRIS) and is now the state campaign finance filing repository for all past and present campaign finance records for party committees, political committees and candidate committees organized for state elections. <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Check out our&nbsp;Applicant Tips on How to Apply! Need more resources? Visit our&nbsp;Applicant Reference Library&nbsp;for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications:&nbsp;Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits:&nbsp;List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.&nbsp;</li><li>Resume Policy:&nbsp;Per&nbsp;Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission:&nbsp;All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing&nbsp;<a href="mailto:das.shrm@ct.gov" target="_blank">das.shrm@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li><li>Note: The&nbsp;only way&nbsp;to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions:&nbsp;This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview:&nbsp;Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful&nbsp;Interview Preparation Guide&nbsp;to make the best impression!&nbsp;Note:If scheduled to interview, current state employees will be required to bring a copy of their last two annual performance evaluations.</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Charla Vincent at&nbsp;<a href="mailto:charla.vincent@ct.gov" target="_blank">charla.vincent@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program. <h4>EXAMPLES OF DUTIES</h4> Performs the most complex office administrative duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews references materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;</li><li>Analyzes information and may make recommendations.</li></ul></li><li>INTERPERSONAL: <ul><li>Acts for manager by interpreting established policies and procedures, etc.;</li><li>Troubleshoots by relieving manager of as much administrative detail as possible;</li><li>Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Authorizes purchases and payments (within prescribed limits of authority);</li><li>Develops input and prepares documentation for office and/or department budget;</li><li>Coordinates budget control and monitoring;</li><li>Develops office and/or department procedural manuals;</li><li>Assists in interviewing and hiring office support staff;</li><li>Trains office support staff;</li><li>May supervise office support staff.</li></ul></li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office administration and management;</li><li>department and/or unit policies and procedures;</li><li>proper grammar, punctuation and spelling;</li><li>business communications;</li></ul></li><li>Knowledge of business math;</li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to manager).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Four (4) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 2 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> Preference will be given to applicants with the following: <ul><li>Considerable experience in office administration and management;</li><li>Experience with department and/or unit policies and procedures;</li><li>Proven experience with proper grammar, punctuation and spelling'</li><li>Experience with business communications;</li><li>Experience with business math;</li><li>Considerable interpersonal, oral and written communication experience;</li><li>Experience operating office equipment which includes computers, tables and other electronic equipment;</li><li>Experience operating office suite software;</li><li>Experience taking notes (shorthand, speedwriting or other method acceptable to manager).</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

State of Connecticut

Department: Litigation
About us: 
Ballard Spahr is a renowned national law firm with over 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, friends, and strong leadership that supports and encourages career growth.
Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated technical and administrative skills to work in our Seattle office. The selected individual will support attorneys in the Litigation department by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. This position is hybrid and offers a work schedule of 2-3 days a week in the office. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role: 
As a Legal Administrative Assistant within our Litigation department, your responsibilities include but are not limited to:
<ul>
<li>Maintaining schedules and calendars, making travel arrangements, and updating contacts.</li>
<li>Working closely with attorneys and billing specialists on complex billing matters.</li>
<li>New client intake and file maintenance utilizing the firm's electronic records management system.</li>
<li>Billing, travel coordination, and expense reimbursement.</li>
<li>Other work as needed.</li>
</ul>
 What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
<li>Judgement and Problem Solving Skills: Thinks strategically, giving careful attention to detail.</li>
</ul>
 Required Experience: 
This position requires relevant experience and a high level of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience supporting attorneys in litigation is a plus. Candidates must be familiar with the rules, procedures, and filing requirements of Washington State courts, federal courts, and appellate courts, as well as e-filing and the daily operations of a commercial litigation practice. Experience with document management, time, and billing systems is a plus.
Ballard Spahr offers an excellent benefits package which includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $68,000 - $78,000 depending upon experience. Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Administrative Assistant

Job Title FWS Fall 2025, Voices of Hope Part-Time Receptionist Requisition Number DU13681 Department Name 1B531:Federal Work Study Work Location 644 N Broadway Lexington, KY 40508 Salary Range $15.00 Type of Position Student Position Time Status Part-Time Required Education High school diploma or equivalent required; associate degree or higher preferred.&nbsp; Required Related Experience Previous experience in a receptionist, administrative, or customer service role. Experience working in a recovery community or non-profit organization is a plus.&nbsp; Required License/Registration/Certification N/A Physical Requirements Work is performed in an office environment with regular use of standard office equipment.&nbsp; Shift Weekdays between 8:00 am – 5:00 pm. Weekends.&nbsp; Job Summary Front Desk Management • Greet and welcome all visitors and participants with a friendly and positive attitude. • Answer and direct phone calls, taking messages when necessary. • Manage the sign-in and sign-out process for visitors and members. • Provide information about the center’s services, programs, and events. Administrative Support • Perform general clerical duties, including data entry, filing, and maintaining office supplies. • Schedule appointments and manage the center’s calendar. • Assist with the preparation of materials for meetings, workshops, and events. • Handle incoming and outgoing mail. Participant Support • Provide information and resources to individuals seeking recovery support. • Assist with the registration process for new members. • Maintain confidentiality and uphold the privacy of members and their information. • Support members in connecting with appropriate services and programs. Center Operations • Ensure the reception area is tidy and presentable. • Monitor and maintain office equipment. • Assist with event planning and coordination. • Collaborate with staff and volunteers to ensure smooth operations of the center. Other Duties • Stay current local events with the recovery community center. • Assist with special projects and perform other duties as assigned.&nbsp; Skills / Knowledge / Abilities Customer service, flexible hours needed.&nbsp; Does this position have supervisory responsibilities? No Preferred Education/Experience • Excellent communication and interpersonal skills. • Strong organizational and multitasking abilities. • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. • Ability to maintain confidentiality and handle sensitive information. • Empathy, patience, and a non-judgmental attitude towards individuals in recovery. • A commitment to the mission and values of the recovery community. • A positive and proactive approach to problem-solving. • Ability to work both independently and as part of a team. • Flexibility to adapt to the changing needs of the center. • Bi-lingual a plus • Must be 18 or older&nbsp; Deadline to Apply 08/12/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

FWS Fall 2025, Voices of Hope Part-Time Receptionist

Job Title STEPS Administrative Support for Sponsored Projects Requisition Number TE08990 Department Name 40130:Sponsored Projects Administration Work Location Lexington, KY Salary Range $22.64 - $24.93 per hour Type of Position Temporary Position Time Status Full-Time Required Education Bachelor’s degree or equivalent Required Related Experience Experience with Excel, electronic files Required License/Registration/Certification Physical Requirements Sitting for long periods of time, repetitive motion related to computer work Shift Monday – Friday 8a-5p Job Summary This position in the Office of Sponsored Projects Administration (OSPA) is responsible for completing the administrative closeout process for sponsored projects. Tasks include but are not limited to: <ul><li>Running and distributing a report of accounts that have closed in the OSPA database (aka, the closeout report)</li><li>Reviewing the sponsored project account based on specified criteria and documenting those in the report</li><li>Communicating information from the report to other UK units, and marking and moving the electronic files for record retention purposes.</li></ul> This STEPS staff member will be expected to handle a large volume of outstanding closeouts as well as newly closed accounts. Applicants should have experience in organizing and extracting data from an Excel spreadsheet, familiarity working with electronic files, close attention to detail, and good organizational skills. Skills / Knowledge / Abilities Must be profient with excel, familiar with electronic files, have excellent attention to detail, and good organizational skills. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 08/04/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Administrative Support for Sponsored Projects

Job Title Trauma Registrar/Adult/UKHC Requisition Number RE50982 Working Title Trauma Registrar/Adult Department Name H7000:Trauma and Acute Care Surgery Services Work Location Lexington, KY Grade Level 09 Salary Range $43,680-71,323/year Type of Position Staff Position Time Status Full-Time Required Education BS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification AIS (Abbreviated Injury Scale) course, Trauma Registry course, and International Classification of Diseases (ICD-10) Trauma Injury Coding course, all within 1 year of hire. Physical Requirements The physical requirements of this position include occasionally standing or walking with, lifting, pushing, and/or pulling objects weighing up to or over 25 pounds; regularly sitting for extended periods of time at a computer workstation and performing tasks with repetitive motions (such as typing); and occasional job-related travel. Shift Monday through Friday, 8:00am-4:30pm; this position is salaried/exempt and may require additional hours per departmental need. Job Summary The Trauma Registrar is a data steward in the trauma program, converting complex clinical information into structured data that drives quality improvement, accreditation, research, and clinical practice guideline decisions. This position directly reports to Lead Trauma Registrar and indirectly to the Trauma Program Manager. The Trauma Registrar will comply with all appropriate University of Kentucky Hospital and Trauma Services policies, vision, and values. A minimum of 3 years coding required and trauma registry experience preferred. Knowledge of medical terminology, anatomy and physiology, disease processes, clinical/therapeutic modalities, ICD10-CM coding, personal computer usage, quality of care audit procedures and ability to retrieve statistical information from a computerized database and compile information into a comprehensive and understandable report. This individual must possess attention to detail and exhibit independence and solid organizational skills in order to accomplish the work. Skills / Knowledge / Abilities The ideal candidate will have in-depth computer skills to include Microsoft office experience; a strong understanding of coding and registrar processes; and thorough understanding of data analysis. Educational coursework to be completed within one year of hire in order to obtain certifications. Does this position have supervisory responsibilities? No Preferred Education/Experience Experience in Coding, medical terminology, and electronic medical records. Abbreviated Injury Scale (AIS) course, Trauma Registry course, and ICD-10 course certifications within 12 months of starting position. Deadline to Apply 08/04/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Trauma Registrar/Adult/UKHC

Job Title Trauma Registrar/Adult/UKHC Requisition Number RE50983 Working Title Trauma Registrar/Adult Department Name H7000:Trauma and Acute Care Surgery Services Work Location Lexington, KY Grade Level 09 Salary Range $43,680-71,323/year Type of Position Staff Position Time Status Full-Time Required Education BS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification AIS (Abbreviated Injury Scale) course, Trauma Registry course, and International Classification of Diseases (ICD-10) Trauma Injury Coding course, all within 1 year of hire. Physical Requirements The physical requirements of this position include occasionally standing or walking with, lifting, pushing, and/or pulling objects weighing up to or over 25 pounds; regularly sitting for extended periods of time at a computer workstation and performing tasks with repetitive motions (such as typing); and occasional job-related travel. Shift Monday through Friday, 8:00am-4:30pm; this position is salaried/exempt and may require additional hours per departmental need. Job Summary The Trauma Registrar is a data steward in the trauma program, converting complex clinical information into structured data that drives quality improvement, accreditation, research, and clinical practice guideline decisions. This position directly reports to Lead Trauma Registrar and indirectly to the Trauma Program Manager. The Trauma Registrar will comply with all appropriate University of Kentucky Hospital and Trauma Services policies, vision, and values. A minimum of 3 years coding required and trauma registry experience preferred. Knowledge of medical terminology, anatomy and physiology, disease processes, clinical/therapeutic modalities, ICD10-CM coding, personal computer usage, quality of care audit procedures and ability to retrieve statistical information from a computerized database and compile information into a comprehensive and understandable report. This individual must possess attention to detail and exhibit independence and solid organizational skills in order to accomplish the work. Skills / Knowledge / Abilities The ideal candidate will have in-depth computer skills to include Microsoft office experience; a strong understanding of coding and registrar processes; and thorough understanding of data analysis. Educational coursework to be completed within one year of hire in order to obtain certifications. Does this position have supervisory responsibilities? No Preferred Education/Experience Experience in Coding, medical terminology, and electronic medical records. Abbreviated Injury Scale (AIS) course, Trauma Registry course, and ICD-10 course certifications within 12 months of starting position. Deadline to Apply 08/04/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Job Title Trauma Registrar/Adult/UKHC Requisition Number RE50984 Working Title Trauma Registrar/Adult Department Name H7000:Trauma and Acute Care Surgery Services Work Location Lexington, KY Grade Level 09 Salary Range $43,680-71,323/year Type of Position Staff Position Time Status Full-Time Required Education BS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification AIS (Abbreviated Injury Scale) course, Trauma Registry course, and International Classification of Diseases (ICD-10) Trauma Injury Coding course, all within 1 year of hire. Physical Requirements The physical requirements of this position include occasionally standing or walking with, lifting, pushing, and/or pulling objects weighing up to or over 25 pounds; regularly sitting for extended periods of time at a computer workstation and performing tasks with repetitive motions (such as typing); and occasional job-related travel. Shift Monday through Friday, 8:00am-4:30pm; this position is salaried/exempt and may require additional hours per departmental need. Job Summary The Trauma Registrar is a data steward in the trauma program, converting complex clinical information into structured data that drives quality improvement, accreditation, research, and clinical practice guideline decisions. This position directly reports to Lead Trauma Registrar and indirectly to the Trauma Program Manager. The Trauma Registrar will comply with all appropriate University of Kentucky Hospital and Trauma Services policies, vision, and values. A minimum of 3 years coding required and trauma registry experience preferred. Knowledge of medical terminology, anatomy and physiology, disease processes, clinical/therapeutic modalities, ICD10-CM coding, personal computer usage, quality of care audit procedures and ability to retrieve statistical information from a computerized database and compile information into a comprehensive and understandable report. This individual must possess attention to detail and exhibit independence and solid organizational skills in order to accomplish the work. Skills / Knowledge / Abilities The ideal candidate will have in-depth computer skills to include Microsoft office experience; a strong understanding of coding and registrar processes; and thorough understanding of data analysis. Educational coursework to be completed within one year of hire in order to obtain certifications. Does this position have supervisory responsibilities? No Preferred Education/Experience Experience in Coding, medical terminology, and electronic medical records. Abbreviated Injury Scale (AIS) course, Trauma Registry course, and ICD-10 course certifications within 12 months of starting position. Deadline to Apply 08/04/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

331 Administrative Full Time Jobs