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Salary Range:&nbsp;&nbsp;$60,778.00&nbsp;(Min.) -&nbsp;$75,950.00&nbsp;(Mid.) -&nbsp;$91,166.00&nbsp;(Max.)Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. <h4>Job Summary</h4>The Executive Assistant provides administrative support and office organization primarily to the Executive/Chief Officers of L.A. Care, in a highly professional manner, by managing projects, appointments, correspondence, and information to ensure objectives are met and confidentiality maintained.<h4>Duties</h4>Conserves executive's time by reading, researching, and routing correspondence; drafts letters and documents; collects and analyzes information; and initiates telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Completes projects; follows up on results. Prepares reports by collecting and analyzing information. (20%)Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. (20%)Secures information by completing data base backups. Provides historical reference by developing and utilizing filing and retrieval systems; records meeting discussions. Facilitates execution of contracts. (20%)Maintains customer confidence and protects operations by keeping information confidential. (15%)Welcomes guests and customers by greeting them, in person or on the telephone; answers or directs inquiries. Maintains office supplies inventory by checking stock to determine inventory level; anticipates needed supplies; evaluates new office products; places and expedites orders for supplies; verifies receipt of supplies. (15%)Performs other duties as assigned. (10%)<h4>Duties Continued</h4><h4>Education Required</h4>Associate's DegreeIn lieu of degree, equivalent education and/or experience may be considered.<h4>Education Preferred</h4>Bachelor's Degree<h4>Experience</h4>Required: At least 1 year of proven experience as an executive administrative assistant or in other secretarial position.<h4>Skills</h4>Required: Full comprehension of office management systems and procedures.Excellent knowledge of Microsoft Office.Exemplary planning and time management skills.Up-to-date with advancements in office gadgets and applications.Ability to multitask and prioritize daily workload.High level verbal and written communications skills. &nbsp;Discretion and confidentiality.<h4>Licenses/Certifications Required</h4><h4>Licenses/Certifications Preferred</h4><h4>Required Training</h4><h4>Physical Requirements</h4>Light<h4>Additional Information</h4>Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.&nbsp; The range is subject to change.L.A. Care offers&nbsp;a wide range of benefits including<ul><li>Paid Time Off (PTO)</li><li>Tuition Reimbursement</li><li>Retirement Plans</li><li>Medical, Dental and Vision</li><li>Wellness Program</li><li>Volunteer Time Off (VTO)</li></ul>

L.A. Care Health Plan

Executive Assistant

<h4>SUMMARY:</h4>The Office Assistant/Production Specialist is responsible for the receiving, production, and distribution/delivery of all transcript and exhibit products to clients (both digitally and physically). Accepts responsibility for verifying the accuracy and completeness of all work and ensuring that all products adhere to client instructions and preferences along with company QC checkpoints. The Production Specialist receives, scans, copies, e-mails, prints, and ships all transcript and exhibit files to clients pursuant to their instructions and/or standing orders.<h4>ESSENTIAL FUNCTIONS:</h4>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Process incoming transcripts from court reporters and/or affiliate firms, perform quality control checks and convert transcript to final PDF or applicable version requested by clients.</li><li>Check and confirm all warning notes in company database.</li><li>Maintain company database by entering client contact information, requirements and checking entries made by reporters.</li><li>Prepare certain paperwork when not provided by contractors and/or affiliates and to aid in communicating job details to applicable company personnel.</li><li>Verify and quality control all jobs against company database, (i.e. exhibit counts, firm addresses, client orders, job number, exhibits included, witness/case name, priority status, etc.) before e-mailing to client or preparing for hard copy delivery to client.</li><li>Receiving original documents and making appropriate notes in company database.</li><li>Duplicate all CD’s/DVD’s and USB’s received as exhibits and create an archive copy.</li><li>Scan exhibit files, name accordingly, and ensure that files are uploaded correctly.</li><li>Print, tab and assemble exhibits for final job, when applicable.</li><li>Create media (CD’s, USB’s) and download all transcript and exhibits files to drive. Also create labels for USB drives, cases and/or CD’s/DVD’s.</li><li>Print transcripts, assemble to exhibits, prepare and package jobs for shipment, operate copier and bindery equipment, and coordinate local courier shipments.</li><li>Entering shipping notes into database.</li><li>Responsible for providing the billing department with complete job information to bill clients and pay resources with minimal errors.</li><li>Prepare any materials and/or documents to be shipped to affiliates and ensures timely and accurate delivery by confirming shipping address, required delivery vendor/time and following up where needed.</li><li>Coordinate with Production Manager and office personnel to expedite job materials, address impending deadlines, and to resolve issues.</li><li>Assist fellow Production Specialists with job completion (if workload permits): converting ASCII’s, uploading files to</li></ul>repository, e-mailing clients, and preparing jobs for shipment.<ul><li>Correct any errors when approached by Production Specialists or Production Manager.</li></ul> <ul><li>Assist with clean-up and organization of production area and help with ensuring all production supplies are fully stocked when necessary.</li><li>Notify Production Manager when productivity and/or company goals cannot be met.</li><li>Other duties as assigned.</li></ul> <h4>COMPETENCIES, SKILLS AND ABILITIES</h4><ul><li>Ability to provide extraordinary customer service to paralegals and attorneys.</li><li>In a leadership capacity, actively demonstrates company values of SPIRIT.</li><li>Effective communication skills (oral and written).</li><li>Strong work ethic.</li><li>Strong attention to details and organized.</li><li>Highly organized, efficient and extremely resourceful.</li><li>Possess excellent written and verbal communication skills.</li><li>Computer literate and able to learn the use of new software with ease.</li><li>Flexible schedule and availability to work occasional overtime as required.</li><li>Ability to work with deadlines and work well under pressure.</li><li>Ability to multi-task.</li><li>Works well independently and with other department members.</li><li>Accepts direction well.</li><li>Excellent attendance and punctuality.</li><li>Working knowledge of Outlook, Word, Excel.</li></ul> <h4>EDUCATION / EXPERIENCE</h4><ul><li>High school diploma or equivalent required.</li><li>A minimum of 2 years of administrative experience.</li><li>Constantly strives to achieve excellence in day-to-day operations of respective department.</li><li>Works collaboratively with all members of management to resolve departmental and organizational challenges. expeditiously, economically, professionally and with minimum disruption to the practice.</li><li>Team player approach.</li></ul> <h4>SUPERVISORY RESPONSIBILITIES</h4>This role is not a supervisor position, but has the potential to grow into a supervisory role.<h4>LANGUAGE SKILLS</h4>Ability to effectively present information and respond to questions from internal and external customers whose first language is English.<h4>CERTIFICATES, LICENSES, REGISTRATIONS</h4>None<h4>PHYSICAL DEMANDS</h4>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.<h4>WORK ENVIRONMENT</h4>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.<h4>TRAVEL REQUIREMENTS</h4>This position requires no travel.<h4>OTHER DUTIES</h4>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties orresponsibilities that are required of the employee for this job. Nothing in this job description restricts management’sright to assign or reassign duties and responsibilities to the job at any time with or without notice.<h4>AAP/EEO STATEMENT</h4>Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.EOE Employer/Vet/Disabled.If you require reasonable accommodation in the application process, please contact Human Resources at <a href="mailto:HRDept@lexitaslegal.comfor" target="_blank">HRDept@lexitaslegal.comfor</a> assistance. All other applications must be submitted online. Apply Now <h4>Other details</h4><ul><li> Pay Type Hourly</li><li> Hiring Rate $16.50</li></ul>

Lexitas

Office Assistant

Insperity provides the most comprehensive suite of scalable HR solutions available in the&nbsp;marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide. &nbsp;Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen. &nbsp;We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor’s “Best Places to Work in the U.S. 2024” list, and U.S. News &amp; World Report’s “Best Companies to Work for 2024” list. In addition, we have been recognized for having one of the country’s Top 50 Midsize Early Talent Programs by RippleMatch’s 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com. &nbsp;Why Insperity? &nbsp;Flexibility:&nbsp;Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community. &nbsp;Career Growth:&nbsp;Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training. &nbsp;Well-Being:&nbsp;Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health &amp; wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work. &nbsp;This position is responsible for providing training, support, and expertise in the sales administration process by assisting sales leaders and sales team in the assigned District Office. &nbsp;Supporting the Sales Process &nbsp;<ul><li>Trains and support District Office personnel on sales processes, procedures, and technology to drive efficiency in the sales process.</li><li>Helps maintain a high level of efficiency in the sales process by creating, validating, and submitting sales documents with a strict attention to detail and accuracy.</li><li>Utilizes all relevant systems such as SalesForce, DocuSign, Premier Pathway and AIMS to audit all completed, signed closing sales packages prior to submittal to ensure New Client Sales can complete an accurate booking.</li><li>Confirms validity and consistency of prospect data and assists with data quality by collecting missing data and ensuring that all prospect data is accurate and up to date.</li><li>Ensures marketing collateral distribution for District Office personnel ensuring is accessible, relevant, and updated.</li><li>Facilitates marketing campaigns by distributing relevant materials, supporting corporate marketing programs through continues education and collaboration.</li></ul> &nbsp;Assist District Manager Proficiency &nbsp;<ul><li>Manages the office sales forecasting process by updating the opportunity forecast status to ensure reporting accuracy for the Forecast and Pending reports. Creates and updates activity and pipeline reports.</li><li>Supports sales leadership with local incentives, campaigns and contests developing tracking and reporting tools.</li><li>Maintains sales leader(s) calendar, coordinates travel, completes vehicle mileage reporting and creates expense reports that adhere to Insperity’s expense guidelines.</li><li>Assists with on-boarding and off-boarding of District Office personnel.</li><li>Organizes both on-site and off-site meetings including technology setup, audio, and visual requirements. Collaborates with sales leadership on agendas and presentations.</li></ul> &nbsp;Office Management &amp; Company Culture &nbsp;<ul><li>Identifies and resolves technology-related issues independently or, if necessary, working with Sales Technology or the Help Desk.</li><li>Manages District Office information and files according to corporate information governance and retention policies.</li><li>Receives all incoming calls and visitors for the District Office, including sales and service teams, maintaining a welcoming and professional office environment.</li><li>Manages the shipping and receiving function in the District Office. Facilitates and supports meeting arrangements including, but not limited to, conference room reservation, hospitality, and meeting room preparations.</li><li>Serves as a liaison between the District Office and Corporate security, supplying pictures for security badges, testing new technologies or procedures, and requesting additional support, as needed.</li></ul> &nbsp;Corporate Citizenship &nbsp;<ul><li>Serves as the Volunteer Council Member for the District Office to positively impact Insperity employees, clients, and communities, and support Insperity’s mission to help businesses succeed so communities prosper. Responsibilities include but are not limited to creating, leading, sharing, and reporting local volunteer and philanthropy initiatives, overseeing local corporate donations, attending training, and promoting Corporate Citizenship initiatives as requested.</li></ul> &nbsp;Other Responsibilities<ul><li>Assists in the accomplishment of Insperity Company goals.</li><li>Helps other employees to accomplish Insperity Company goals.</li><li>Performs other duties as may be assigned by department supervisor.</li><li>Participates in the Disaster Recovery plan as required.</li></ul> &nbsp;EDUCATION / EXPERIENCE REQUIREMENTS &nbsp;<ul><li>High School Diploma or equivalent is required.</li><li>Three years of related work experience in office administration and customer support is required. Experience in sales office administration is preferred.</li></ul> &nbsp;KNOWLEDGE / SKILLS &nbsp;<ul><li>Demonstrates active listening, emotional intelligence, empathy, interpersonal skills, and networking skills to maintain open lines of communication for internal and external groups such as employees, prospects, clients, vendors and corporate partners.</li><li>Ability to follow written and oral instructions and analyze situations accurately to take effective action.</li><li>Effective and tactful verbal and written communication skills in dealing with a wide variety of people.</li><li>Working knowledge in Word, Excel and PowerPoint required; previous experience with Windows required; report writing experience a plus; some training or facilitator experience preferred; proficiency in operating personal computers, printers, and copiers required.</li><li>Appropriate application of Insperity’s policies and procedures including expense guidelines, sales policies, information governance, brand guidelines, onboarding and offboarding of District Office personnel, corporate citizenship programs and guidelines.</li><li>Proficiency in Insperity’s sales and corporate technology systems such as Salesforce, DocuSign, Premier Pathway, AIMS, learning management system (LMS), Inside Insperity, Sales Coach, MS Teams and Zoom.</li><li>Appropriate application of modern office methods, procedures, and equipment, including business letter writing, general principles, practices, and procedures of a sales office; performing confidential and responsible administrative duties with speed and accuracy; knowledge of clerical methods, techniques, and filing systems (including computer data management) used in compiling and maintaining records and preparing reports.</li><li>Ability to work independently in the absence of direct supervision and under narrow time constraints to solve complex problems.</li><li>Ability to handle sensitive situations, materials and communications with sound judgment and discretion.</li></ul> &nbsp; &nbsp;TRAVEL REQUIREMENTS &nbsp;Travels: up to 5% of time &nbsp;As required by the California, Insperity provides a reasonable range of minimum compensation for roles that may be hired in California. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location. For the state of California only, the range of starting pay for this role is between $54,900 and $61,600.    We are an equal opportunity employer and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories.&nbsp;

Insperity

Administrative Sales Assistant

Job SummaryThe Executive Assistant provides high-level administrative support to the Vice President of Development, including scheduling meetings, managing daily calendars, and other administrative responsibilities. The EA also oversees overall departmental needs such as organizing departmental meetings, onboarding new team members, disseminating important information, etc. &nbsp;Major Job Responsibilities<ul><li>Administers operations of the VP of Development's office, which may include supervising staff, managing electronic information systems, and resolving complex departmental problems.</li><li>Analyzes operations and prepares reports, including conclusions and recommendations for change.</li><li>Prepares VP for meetings, including collecting and presenting information for use in discussions/meetings with President, senior leadership, trustees, visiting dignitaries, and donors.</li><li>Manages high priority projects and ensures deadlines are met.</li><li>Prepares written communications on behalf of the VP, and reviews/edits correspondence, reports, and departmental communications.</li><li>Assists in public relations and other activities as assigned, including coordinating planning and logistics for donor meetings and VIP visits and providing support for Development event activities.</li><li>Manages a wide variety of projects on behalf of supervisor or program, including monitoring progress and apprising appropriate individuals of progress toward established goals. Follows through with colleagues throughout Getty and outside the organization.</li><li>Assists in development, preparation, and delivery of reports, publications, presentations, and official correspondence.</li><li>Assists in preparation of materials for quarterly Board Committee meeting.</li><li>Arranges VP travel as needed - local, national, and international.</li><li>Exercises considerable discretion and judgment so as to schedule priorities and effective use of the VP’s time while adhering to Getty business policies.</li><li>Manages and accesses sensitive information, including email and other electronic information. Must exercise high level of discretion and sound judgment.</li><li>Uses Raiser's Edge database software (training provided) to access information and track donor stewardship, solicitation, and engagement.</li><li>Preparation and submission of expense reports, with adherence to Getty business policies.</li><li>Perform other duties and responsibilities as assigned.</li></ul>Qualifications<ul><li>Bachelor's degree</li><li>5-7 years of related experience, preferably with 5+ years in a cultural or educational organization</li></ul>Knowledge, Skills, and Abilities<ul><li>High level of professionalism, employing tact, discretion, diplomacy, awareness, and exemplary judgement.</li><li>Proactive self-starter with initiative. Ability to maintain calm, positive demeanor in a frequently high-paced work environment. Creative problem-solver; thinks on their feet.</li><li>Strong communications skills, both written and verbal, with high-level of attention to details. Strong editing and research skills.</li><li>Ability to develop and maintain effective working relationships with individuals at all levels of the organization as well as external contacts.</li><li>Advanced computer skills and demonstrated experience with office software and email applications.</li><li>Demonstrated success in planning, organizing, and completing projects.</li><li>Ability to effectively prioritize and assign work to others.</li></ul>

The J. Paul Getty Trust

Executive Assistant to VP of Development

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Reports to:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Vice President of AdvancementStatus:&nbsp; Full Time / Regular / Non-ExemptSalary:&nbsp;&nbsp;$70,000 - $90,000 + BenefitsPosition Summary:&nbsp; &nbsp;The Associate Director of Annual Giving will manage all efforts for obtaining repeatable, unrestricted gifts, with a particular focus on the Los Angeles Master Chorale’s pool of “mid-tier” leadership annual donors giving between $3,000 and $24,999. The Associate Director of Annual Giving will closely coordinate both individual prospect activity and overall annual giving program strategies with the&nbsp;Annual Fund Manager and the Director of Major Gifts.&nbsp;The effective candidate will drive growth and help to sustain the long-term stability of the Master Chorale by retaining and expanding the organization’s community of annual donors.Essential Duties, Responsibilities and Functions:<ul><li>Meet or exceed an annual contributed revenue goal developed collaboratively with the VP of Advancement and VP of Finance/Chief Financial Officer as part of the organization’s budgeting process.</li><li>Manage a portfolio of at least 75 leadership annual donors ($3,000 - $24,999), with a focus on qualifying those prospects with the capacity to make a major gift. The Master Chorale defines a major gift as a gift of $50,000 or more payable over up to five years that supports established philanthropic priorities that are both current use and endowment.&nbsp;</li><li>In partnership with the Annual Fund Manager, adopt separate retention, upgrade, and acquisition goals for each annual giving level ($99 - $24,999)</li><li>Achieve annual giving goals for the following metrics based on historical support, current support, and targeted growth:</li><li>Number of new donors acquired (e.g. an identified percentage of ticket buyers)</li><li>Number of lapsed donors reactivated (e.g. an identified percentage of donors who have not given for two or more years)</li><li>Dollars raised (e.g. An increase of an identified percentage per year)&nbsp;</li><li>Assess and realign annual donor benefits to offer deeper engagement with the philanthropic impact of the group’s support.&nbsp;</li><li>Plan and execute member events in collaboration with Advancement and Production staff.</li><li>Be proficient with the Master Chorale’s patron-management system, Tessitura, including data entry, list pulling and analysis.</li><li>Participate in regular prospect coordination and fundraising progress reviews.</li><li>Supervise Annual Fund Manager.</li><li>Attend Master Chorale concerts and events.</li><li>Other duties as assigned.</li></ul>Education, Experience, Knowledge and Key Skills:<ul><li>Bachelor's degree from an accredited college or university, preferably in English, Arts Administration or a related field.&nbsp;</li><li>Minimum 5 years directly related fundraising experience in arts and culture, social services, medical, or higher education.&nbsp;</li><li>Proven ability to maintain and grow an annual giving program of $300,000+.&nbsp;</li><li>Superior interpersonal skills, excellent communication skills, and proven donor relations experience.</li><li>Strong analytical skills; ability to develop and apply data in service to fundraising strategies and program growth.</li><li>Excellent organizational skills. Demonstrated ability to set goals and organize workload to meet project timelines and deadlines.&nbsp;</li><li>High attention to detail.&nbsp;</li><li>Maintain organization’s confidentiality requirements with regard to patron information, including exercising discretion, managing information distribution controls, secure filing and disposal, and records retention and storage.</li><li>Maintain current knowledge of organizational and departmental policies and procedures.</li><li>Experience with Tessitura required.&nbsp;</li></ul>Compensation:&nbsp;$70,000 - $90,000 based on qualifications and experience. Excellent benefits will be provided.Application Process:&nbsp;Please submit a cover letter specifying how your experience relates to this position with the L.A. Master Chorale and a current résumé. Please attach documents in .pdf or .doc format. Submit application materials at&nbsp;<a href="https://lamasterchorale.org/jobs-internships" target="_blank">https://lamasterchorale.org/jobs-internships</a>The Los Angeles Master Chorale provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the Los Angeles Master Chorale complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.The Los Angeles Master Chorale expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Los Angeles Master Chorale’s employees to perform their job duties may result in discipline up to and including discharge.

Los Angeles Master Chorale

Associate Director of Annual Giving

Salary Range:&nbsp;&nbsp;$60,778.00&nbsp;(Min.) -&nbsp;$75,950.00&nbsp;(Mid.) -&nbsp;$91,166.00&nbsp;(Max.)Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members in five health plans, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. <h4>Job Summary</h4>The Executive Assistant provides administrative support and office organization primarily to the Executive/Chief Officers of L.A. Care, in a highly professional manner, by managing projects, appointments, correspondence, and information to ensure objectives are met and confidentiality maintained.<h4>Duties</h4>Conserves executive's time by reading, researching, and routing correspondence; drafts letters and documents; collects and analyzes information; and initiates telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Completes projects; follows up on results. Prepares reports by collecting and analyzing information. (20%)Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. (20%)Secures information by completing data base backups. Provides historical reference by developing and utilizing filing and retrieval systems; records meeting discussions. Facilitates execution of contracts. (20%)Maintains customer confidence and protects operations by keeping information confidential. (15%)Welcomes guests and customers by greeting them, in person or on the telephone; answers or directs inquiries. Maintains office supplies inventory by checking stock to determine inventory level; anticipates needed supplies; evaluates new office products; places and expedites orders for supplies; verifies receipt of supplies. (15%)Performs other duties as assigned. (10%)<h4>Duties Continued</h4><h4>Education Required</h4>Associate's DegreeIn lieu of degree, equivalent education and/or experience may be considered.<h4>Education Preferred</h4>Bachelor's Degree<h4>Experience</h4>Required: At least 1 year of proven experience as an executive administrative assistant or in other secretarial position.<h4>Skills</h4>Required: Full comprehension of office management systems and procedures.Excellent knowledge of Microsoft Office.Exemplary planning and time management skills.Up-to-date with advancements in office gadgets and applications.Ability to multitask and prioritize daily workload.High level verbal and written communications skills. &nbsp;Discretion and confidentiality.<h4>Licenses/Certifications Required</h4><h4>Licenses/Certifications Preferred</h4><h4>Required Training</h4><h4>Physical Requirements</h4>Light<h4>Additional Information</h4>Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.&nbsp; The range is subject to change.L.A. Care offers&nbsp;a wide range of benefits including<ul><li>Paid Time Off (PTO)</li><li>Tuition Reimbursement</li><li>Retirement Plans</li><li>Medical, Dental and Vision</li><li>Wellness Program</li><li>Volunteer Time Off (VTO)</li></ul>

About Executive Service Corps:As Los Angeles’ premier provider of high-quality capacity building services for nonprofits, Executive Service Corps of Southern California’s (ESC) skilled consultants coach Southern California nonprofits through transformative projects that help them meet the needs of their communities. Our vision is to enrich the quality of life in all communities across Southern California.ESC's work environment is supportive, collaborative, and exciting, and dedicated to high standards and professional growth. We are committed to creating a thriving work culture that is reflective of the diverse, equitable, inclusive, and anti-racist world in which we want to live. And because our work and the organizations we serve are deeply rooted in values that advance racial equity and social justice, we also aspire to actively reflect and root ourselves in these values throughout ESC.Position Overview:&nbsp;The Senior Coordinator, Client Services (SCCS), works closely with the Vice President, Client Services (VPCS), offering a unique opportunity to deeply understand Southern California’s nonprofit sector. The SCCS provides high-level support in areas of &nbsp;business development and strategic growth for ESC’s Client Services team, which includes six staff from both Programs &amp; Training and Organizational Consulting.&nbsp;As an integral member of this team, the SCCS assists and monitors the relationships with and between ESC clients and consultants and creates and maintains resources through the strategic use of Salesforce. The SCCS acts as an important communication bridge between all Client Services team members, and carries out day-to-day administration as well as special projects, helps with events and training sessions, and is welcome to attend the many educational activities ESC offers to both its consulting corps and the nonprofit community.We are committed to creating a diverse, inclusive, and equitable workplace. We encourage applicants from all backgrounds, particularly those from historically marginalized communities, to apply. We believe that diverse perspectives enrich our team and help us better serve our clients and community.Reports to:&nbsp;Vice President, Client ServicesPosition: Permanent, Full-time, Non-Exempt HourlyLocation:&nbsp;Remote-first, hybrid (in-person at ESC offices&nbsp;at The California Endowment in Downtown L.A.)Compensation:&nbsp;$28.85/hour. Generous benefits package including health, dental, life, 403b program, paid holidays including paid time off between Christmas Eve and New Year’s, sick and vacation time.COVID-19 Vaccination Requirement:&nbsp;Employees must be fully vaccinated against COVID-19 and up to date on booster(s), as recommended by the CDC, prior to start date.Major ResponsibilitiesCoordination and Administrative Support<ul><li>Proactively support the VPCS and Relationship Managers in all areas; anticipate needs; demonstrate strong commitment to ongoing process improvement.</li><li>Prepare and manage Client Services team meeting agendas; run meetings and track project milestones.</li><li>Assist with volunteer management, including maintaining consultant bios and creating feedback and evaluation processes.</li><li>Prepare client scopes of work, contracts, and meeting agendas.</li><li>Working with Operations, execute on all elements of accounts receivables including invoicing and collections of outstanding client engagement letters.</li><li>Streamline client services processes by creating and updating a Coordinator’s Manual, updating email and scope templates, and creating task procedures for Salesforce.</li><li>Keep electronic client files organized and up to date.</li><li>Collaborate with Operations on annual audit.</li><li>Assist with client and consultant communication on all aspects of engagements, including scheduling.</li><li>Manage ESC’s Leadership Coaching Process team.</li><li>Perform other duties as assigned.</li></ul>Business Development and Client Management<ul><li>Conduct regular project check-ins with clients and consultants to ensure delivery of high-quality services and satisfaction.</li><li>Coordinate production of client-facing marketing materials.</li><li>Build and maintain client relationships.</li><li>Demonstrate commitment to the highest customer service.</li></ul>Knowledge Management&nbsp;<ul><li>Manage Salesforce data for all aspects of consulting engagements.</li><li>Update and maintain Consulting Team Salesforce dashboards as necessary.</li><li>Suggest updates to Salesforce functionality to streamline project management and ensure data accuracy.</li><li>Liaise with Administrator, Salesforce and IT, to customize the Consulting Team’s Salesforce functionality as necessary.</li></ul>Internal and External Communication<ul><li>Respond to client inquiries.</li><li>Support Organizational Consulting team during intake meetings as necessary.</li><li>Manage Organizational Consulting team’s evaluation process.</li><li>Initiate and answer calls and emails from consultants and clients on a variety of issues.</li><li>Continually seek improvements and strive to ensure clients, consultants and ESC team are always well-informed and up-to date.&nbsp;</li></ul>Preferred Qualifications<ul><li>Bachelor’s degree or equivalent experience (we value both formal education and the skills gained through diverse experience)</li><li>4+ years&nbsp;working in an office administrative setting or equivalent experience</li><li>Proficiency in MS Office Suite products, database management, and the internet; knowledge of Salesforce or other data base systems preferred</li><li>Experience volunteering for or working with nonprofit organizations a plus</li></ul>Desired Skills&nbsp;<ul><li>Excellent interpersonal, verbal, and written communication skills.</li><li>Highly organized, flexible, with superior attention to detail.</li><li>Ability to manage multiple responsibilities and meet deadlines.</li><li>Creative, resourceful, with strong judgment, critical thinking, diplomacy, and confidentiality.</li><li>Confident working independently and collaboratively.</li><li>Strong research skills are a plus.</li><li>Systems thinker with an understanding of interconnected processes</li></ul>We understand that a successful candidate may not meet every requirement. If you feel that you have the experience and instincts – and willingness to learn – that would make you a fit for this role, please do not hesitate to apply!To Apply: Email your résumé and cover letter to&nbsp;<a href="mailto:jobs@escsc.org" target="_blank">jobs@escsc.org</a> with the Subject: Sr. Coordinator, Client Services. Any application missing requested documents will not be considered. This position will remain open until the staffing need is met.ESC is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive staff team and a work environment which treats all employees in an equitable and respectful manner at all times. ESC’s aim is for our staff, Board, and volunteers to reflect the diversity of the community we serve.&nbsp;For more information about ESC and our programs, please visit:&nbsp;<a href="https://escsc.org/" target="_blank">https://escsc.org/</a>

Executive Service Corps of Southern California

Senior Coordinator, Client Services

Job Description:POSITION SUMMARY:The Administrative Faculty will support Ed.D. research in the School of Human Development and Education (HDE), Early Childhood Education Program.&nbsp; The role involves teaching online (synchronous &amp; asynchronous) and serving on doctoral research committees.&nbsp; The position requires close collaboration with the program director, faculty, and staff to foster a robust research culture at the college.&nbsp; Additional responsibilities include the oversight of the Institutional Review Board, the Committee for Research Integrity, and Doctoral Research Project administrative services. &nbsp;This is a 12 -month position which requires professionalism, diplomacy, discretion, and integrity.&nbsp; &nbsp;This position is located in Pasadena, CA and reports directly to the Dean of the School of Human Development &amp; Education.SUPERVISION RECEIVED:The incumbent normally receives little instruction on day-to-day work and receives general instructions on new assignments.SUPERVISION EXERCISED:Minimal or no supervisory responsibilities.ESSENTIAL FUNCTIONS:<ul><li>Teach online courses for the academic year and serve on relevant faculty and doctoral research committees.</li><li>Advise Ed.D. students and participate in orientation sessions, program planning, and faculty training.</li><li>Provide administrative support for research activities and oversee the Institutional Review Board (IRB).</li><li>Collaborate with core faculty on curriculum and program development, ensuring curriculum fidelity and participating in ongoing program improvement through data collection and analysis.</li><li>Review course evaluations and discuss outcomes with adjunct faculty each semester.</li><li>Attend department meetings and other necessary meetings, both in person and via Zoom.</li><li>Assist the Associate Dean in developing long-term plans for the Ed.D. program.</li><li>Performs other duties as assigned.</li></ul>Regular attendance is essential in this position.ESSENTIAL KNOWLEDGE, SKILLS and ABILITIES:Research &amp; Academic Expertise:&nbsp; <ul><li>Expertise in educational research.</li><li>In-depth knowledge of current pedagogy, research, and best practices in Early Childhood Education programs.</li><li>Strong understanding of current trends and challenges in Early Childhood Education.</li><li>Ability to conduct ongoing assessments of the Ed.D. program.</li></ul>Teaching and Instruction:<ul><li>Proficiency in teaching in online formats.</li><li>Strong commitment to social justice, cultural competency, and promoting inclusive learning environments.</li></ul>Communication &amp; Management:&nbsp; <ul><li>Excellent communication, organizational, writing, editorial, and project management skills.</li><li>Ability to manage multiple tasks in a fast-paced environment, addressing the needs of a diverse population.</li></ul>Collaboration &amp; Teamwork:<ul><li>Ability to establish and maintain effective and professional relationships with students, administration, faculty, adjunct faculty, professional consultants, and representatives from all management levels.</li><li>Collaboration and teamwork abilities, with a commitment to contributing to a collegial and supportive academic environment.</li></ul>POSITION QUALIFICATIONS:Education:<ul><li>Terminal Degree: Ph.D. or Ed.D. in Education or a related field.</li></ul>Experience:<ul><li>Teaching Experience: Three years of higher education teaching experience.</li><li>Research Expertise: Demonstrated expertise in educational research, evidenced by a strong publication record and presentations at academic conferences.</li><li>Student Mentorship: Prior experience in mentoring and guiding doctoral/graduate students through their research endeavors.</li></ul>TYPICAL WORKING CONDITIONS<ul><li>Office environment; typically, 70 degrees</li><li>Noise level is usually quiet to moderately noisy while in the office</li></ul>EQUIPMENT USED<ul><li>Computer/Laptop</li><li>Calculator/10-key</li><li>Telephone</li><li>Copier, scanner, and fax machines</li></ul>ESSENTIAL PHYSICAL &amp; MENTAL TASKS:Physical Demands: <ul><li>☒ Standing&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☒ Lifting:&nbsp; 5 Lbs.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☒ Pushing/Pulling&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☒ Driving</li><li>☒ Walking&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☒ Hearing&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☒ Speaking</li><li>☒ Reaching&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☒ Writing &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☒ Seeing&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☒ Other:&nbsp; Typing</li></ul>Physical Environment - Exposed to:&nbsp; <ul><li>☒ Noise&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li></ul>Mental Demands:&nbsp; <ul><li>☒ Reading&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☒ Frequent Interruptions&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☒ Periods of Concentrated Attention&nbsp;&nbsp;&nbsp;</li><li>☒ Detailed Work&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☒ Irregular Work Schedule&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☒ Frequent Contact with People</li><li>☒ Frequent Deadlines&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☐Other:&nbsp;</li><li>☒ Multiple Concurrent Tasks</li></ul>TRAVEL: Up to 5% of total timeENVIRONMENTAL CONDITIONS:The noise level in the work environment is usually quiet to moderately noisy while in the office.&nbsp; The office temperature is about 70 degrees.DECISION MAKING:The position is governed by the policies of Pacific Oaks, along with established procedures for the department. Independent judgment is required in the supervision of personnel as well as in the carrying out of the department's strategic goals and budget management.CONTACT RESPONSIBILITIES:Routine exchange or presentation of information.Responsible for demonstrating professionalism and leadership in resolving conflicts with students and employees.&nbsp; Recommends alternative approaches to solve problems and conflicts.&nbsp;FINANCIAL RESPONSIBILITY:This position does not require the management of budgets, but it is required to follow Pacific Oaks policies for purchasing and budget approvals.Compensation &amp; BenefitsThis opportunity is budgeted at $72,000.00-79,200.00 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.pacificoaks.edu/about/careers-pacific-oaks/" target="_blank">https://www.pacificoaks.edu/about/careers-pacific-oaks/</a>Pacific Oaks is an Equal Opportunity Employer.Pacific Oaks participates in E-Verify and verifies identity and employment eligibility of all persons hired. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Pacific Oaks offers equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.

Pacific Oaks Children’s School

Administrative Faculty, Ed.D. Research

The Vice Provost and Dean for Undergraduate Affairs (VPDUA) is first and foremost a passionate champion of undergraduate education and student success. The VPDUA is a key member of the Provost and Executive Vice President’s leadership team, with the primary responsibilities of providing student centered, academic, strategic, and operational leadership for all initiatives supporting undergraduate education and campus-wide student success programs. This individual leads the enhancement of academic programs including program review, assessment of student learning, advising initiatives, and development of new academic programs. They provide support for campus leadership for reaccreditation. The VPDUA assists the Provost/EVP in building collaborative networks across the University to support undergraduate student success, degree completion, high-impact practices, and general education throughout the undergraduate experience, and helps maintain connectivity between the Provost/EVP and their many reporting units and individuals. The VPDUA identifies and realizes strategic priorities for the Provost/EVP related to undergraduate education and student success and executes specific strategic and logistical projects that support those strategic priorities. The VPDUA leads initiatives to promote equity of opportunity and diversity. They will work with academic units across all disciplines to advance student success and improve student retention and graduation rates. &nbsp;This position involves significant independent decision-making and extensive partnering with units and individuals who report to or collaborate closely with the VPUDA and the Provost/EVP’s Office, including the academic deans and vice presidents from across the university. The Assistant Vice President for Student Success and the Executive Director of University Academic Advising and Outreach dual report to the VPDUA and to the Vice President for Student Affairs. The Director of the University Honors Program, the Professor of Military Science (Army ROTC), the Professor of Aerospace Studies (Air Force ROTC), and the undergraduate student appeals officer also report to the VPDUA. The VPDUA always represents the Office of the Provost in a professional and engaging manner. The individual in this position will demonstrate significant administrative experience at a large, complex university. They will demonstrate a high level of personal leadership, initiative, and project management expertise to translate ideas and vision into action, making timely, informed decisions to support effective processes, and help the Provost/EVP achieve significant gains in productivity and impact. The VPDUA partners with the Provost/EVP to lead the Provost/EVP’s Office in achieving its strategic vision and goals relative to undergraduate education and student success, including developing and executing the logistical processes that will lead to the achievement of goals in consultation with the Provost/EVP but as the primary executor. The VPDUA is a 12-month full-time position. The VPDUA is a member of the Provost and Executive Vice President’s staff and the President’s Executive Leadership Team.

13 Administrative Jobs in Pasadena, CA, USA