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Job Title Administrative Support Associate I Requisition Number RE50744 Working Title PAR Processor Department Name 3J541:Compensation Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements This position involves occasional standing or walking while carrying objects weighing up to 25 pounds. It also requires frequent sitting at a computer workstation for extended periods, performing repetitive tasks such as typing. Shift Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Occasional overtime may be required during peak volume periods. Job Summary The Administrative Support Associate I in the Human Resources Compensation Department plays a key role in processing Payroll Authorization Records (PARs). This position works closely with departments across the University to ensure that personnel actions are completed accurately, timely, and in compliance with University policies and applicable state and federal regulations. The primary responsibility of this role is to review and process payroll documents and transactions to support timely and accurate payments. The ideal candidate is a detail-oriented professional with a strong commitment to customer service, collaboration, and confidentiality. This role is well-suited for someone who thrives in a fast-paced environment and enjoys supporting HR operations through teamwork. Skills / Knowledge / Abilities <ul><li>Exceptional attention to detail and accuracy</li><li>Clear communication skills</li><li>Outstanding interpersonal and customer service skills</li><li>Ability to solve routine problems</li><li>Ability to effectively manage competing priorities in a fast-paced environment</li><li>Committed to maintaining confidentiality and handling sensitive information with discretion</li></ul> Does this position have supervisory responsibilities? No Preferred Education/Experience Knowledge of SAP Deadline to Apply 07/10/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I

Title:&nbsp;Senior Administrative Assistant Division: Student Affairs Department: Recreation, Fitness &amp; Wellness FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.43/hour EEO Job Group:&nbsp;5 E6 Position Summary Provide responsible administrative support for Recreation, Fitness and Wellness Department, including the department Director, Associate Director, Assistant Directors, and Program Coordinators, utilizing skills requiring independence in judgment and organization. Duties/Responsibilities&nbsp; <ul><li>Organize and set work priorities for meeting deadlines and completing projects. </li><li>Answer telephone inquires and route calls appropriately. Monitor department communications (website chat, department email, etc.) </li><li>Organize and maintain Archie’s Food closet. </li><li>Organize and manage Eagle Perks program. </li><li>Create graphic designs used for various projects for the department. Coordinate department publications. </li><li>Order and maintain office supplies and promotional items inventory. </li><li>Assist with building coverage when needed. </li><li>Coordinate website updates and social media. </li><li>Coordinate departmental event and program promotion (campus calendar, university newsletters, TV slide show, etc.) </li><li>Assist with departmental programs. Coordinate catering contracts and rental agreements. </li><li>Coordinate the employment and termination of student workers. Monitor and evaluate work assigned. </li><li>Prepare direct payments, purchase orders, travel authorizations, and other items. </li><li>Compile information and prepare final copy for various statistical reports, surveys, and questionnaires. </li><li>Implement and develop office procedures and standards with approval of supervisor. </li><li>Receive and greet visitors and provide general information regarding office and University policies and procedures. </li><li>Distribute incoming mail. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High School diploma or GED required. </li><li>Two years of office experience or comparable work experience required. A combination of education and experience may be used in lieu of experience. </li><li>Knowledge of microcomputers, word processing, spreadsheet, and electronic mail software required. </li><li>Strong interpersonal, organizational, and time management skills required. </li><li>Strong oral and written communication skills required. </li><li>Strong attention to detail and ability to multi-task required.</li></ul> Preferred Knowledge and Skills <ul><li>Knowledge of database and desktop publishing software preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>This position is full-time, 37.5 hours per week, with 7.5 hour shifts Monday-Friday.</li><li>Start time is flexible and employee may start between 6 a.m. and 9 a.m. Once the starting shift time is selected; it will not vary from week to week. Start time flexibility may be limited during certain times of the year.</li><li>Occasional weekends, evenings, and overtime may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. About the Department The Department of Recreation, Fitness and Wellness provides quality programs, services, and facilities to the students, staff, and faculty of the University of Southern Indiana. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

University of Southern Indiana

Senior Administrative Assistant

<h4>Introduction</h4> Are you a current Connecticut Department of Transportation employee looking to advance your career within the agency?&nbsp; If so, read below and apply today! The&nbsp;State of Connecticut&nbsp;Department of Transportation (CTDOT)&nbsp;invites&nbsp;its eligible agency employees to apply for the position of&nbsp;Secretary 2&nbsp;within the&nbsp;Bureau of Highway Operations and Maintenance,&nbsp;District 1 Special Services, located in Rocky Hill, CT. WHAT WE CAN OFFER YOU As a state employee, you would continue to have access to the following: <ul><li>Visit our new State Employee Benefits Overview page!</li><li>Continue to work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers. </li><li>Professional growth and development opportunities</li><li>A healthy work/life balance to all employees</li><li>Remain with an award winning agency! CTDOT has been recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women’s Transportation Seminar (WTS) CT Employer of the Year for 2024!</li></ul> THE ROLE We are seeking a dynamic, customer service-oriented, energetic, and driven team player who is passionate about serving the public and about the work we do at the CTDOT to deliver our mission.&nbsp; In this role, you will provide support to the District 1 permits and planning, providing superior customer service to staff.&nbsp; If you are cooperative, responsive, have very good attendance, excellent written communication and editing skills and are willing to go the extra mile, this could be the position for you! DISCOVER THE OPPORTUNITY TO <ul><li>Prepare timely and accurate letters, memoranda, and correspondence;</li><li>Courteously respond to telephone calls and emails, resolving questions and complaints;</li><li>Make travel arrangements;</li><li>Schedule, create agendas, and take notes;</li><li>Purchase supplies for permits and planning staff;</li><li>Prepare documents for interview panels and employment changes such as transfers and new hires;</li><li>Assist with tracking responses to log letters and other outside inquiries;</li><li>Be accountable, problem solve, and communicate appropriately with a wide range of individuals at various levels inside and outside of the department;</li><li>Display a positive attitude and self-motivation;</li><li>Showcase excellent organizational skills and strong attention to detail;</li><li>Complete assignments within specified deadlines and schedule office workflow;</li><li>Exhibit strong computer skills and be fully competent with Microsoft 365 including Word, Excel, Outlook, Teams, PowerPoint and SharePoint;</li><li>Have a high level of professionalism and excellent interpersonal skills including the ability to be cooperative in challenging situations;</li><li>Display strong oral and written communication skills, including excellent grammar, spelling, and punctuation.</li></ul> POSITION HIGHLIGHTS <ul><li>Monday - Friday</li><li>Full-time (40 hours per week)</li><li>First shift</li><li>Location: Rocky Hill, CT</li><li>Hybrid (telework and in office) may be available</li><ul><li>This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found at <a href="https://portal.ct.gov/-/media/OPM/OLR/Notices/2021-TW-final-agreement-with-arbitrated-issue-included.pdf" target="_blank">https://portal.ct.gov/-/media/OPM/OLR/Notices/2021-TW-final-agreement-w…</a>.  Employees in their initial working test period must work on site in the office.</li></ul></ul> <h4>Selection Plan</h4> In order to be considered for this job opening you must be a current State of CT employee of the agency listed above&nbsp;for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application. FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.&nbsp;</li><li>Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li><li>Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at <a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Frank DeCusati at <a href="mailto:frank.decusati@ct.gov" target="_blank">frank.decusati@ct.gov</a>. Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. <h4>EXAMPLES OF DUTIES</h4> Performs a variety of secretarial duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews reference materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department&nbsp;practices/policies) for own or supervisor's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Compiles information from a variety of sources and prepares narrative or statistical&nbsp;reports, exercising judgment in the selection of items to be included.</li></ul></li><li>INTERPERSONAL: <ul><li>Greets and directs visitors;</li><li>Answers phones and screens incoming calls;</li><li>Provides advice to callers regarding policy and procedures (e.g., citing a regulation to&nbsp;solve a specific problem);</li><li>Coordinates with others both within and outside of the organization on a variety of non-routine matters.</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to the supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs,&nbsp;reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting&nbsp;minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Maintains an inventory of supplies and equipment;</li><li>Orders supplies when necessary;</li><li>Completes, processes and maintains paperwork for purchasing (e.g., orders,&nbsp;requisitions, invoices, etc.);</li><li>Maintains time and attendance records;</li><li>Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews&nbsp;statistical reports, verifies expense items);</li><li>Designs and initiates new forms and procedures to facilitate workflow;</li></ul></li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office systems and procedures;</li><li>proper grammar, punctuation and spelling;</li></ul></li><li>Knowledge of <ul><li>business communications;</li><li>department's/unit's policies and procedures;</li><li>business math;</li></ul></li><li>Skills; <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>schedule and prioritize office workflow;</li><li>operate office equipment which includes computers, tablets, and other&nbsp;electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to the supervisor).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Three (3) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with Microsoft Office Suite including Microsoft Outlook (including managing multiple calendars), Word, Excel, PowerPoint, SharePoint, Teams, and Bluebeam</li><li>Experience addressing telephone, written, and in-person inquiries for information and assistance</li><li>Experience preparing, distributing and editing electronic memos, documents, reports, and letters utilizing Microsoft Office SharePoint</li><li>Experience composing and editing business communications and editing letters and reports with correct grammar, spelling and punctuation and an understanding of engineering and construction terminology</li><li>Experience using financial management software such as CORE-CT or Peoplesoft or Oracle for ordering supplies</li><li>Experience supporting multiple people/sections simultaneously and managing multiple assignments with attention to detail</li><li>Experience accurately inputting and managing data and using databases to generate reports</li><li>Experience maintaining paper and digital office filing systems, including organizing and tracking files, and storage in accordance with records retention policies</li><li>Experience preparing announcements, agendas, minutes, creating forms, and developing spreadsheets</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

State of Connecticut

Secretary 2

At American Express, our culture is built on a 175-year history of innovation, shared&nbsp;values&nbsp;and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.Our industry is rapidly evolving, and we need courageous, quick thinkers who can shape the strategic decisions that lead our business forward. Whether it’s negotiating with some of our largest global partners or creating next year’s financial plan, you can influence both our day-to-day P&amp;L and the future direction of the company. As part of the team, you can have the opportunity to learn and use the latest data tools and technologies and explore a range of roles to grow your career. Find your place in finance on #TeamAmex.The Colleague Experience Group (CEG) – our internal Human Resources function – has a simple vision: to provide a great colleague experience every day. We obsess over understanding the colleague experience at a deeper level to co-create simple and great ways of working that enable everyone to be and deliver their best. We make a difference in the lives of our people, providing a culture of learning and collaboration, and helping them with what they need to succeed and thrive. We have their backs as they grow their skills, conquer new challenges, or even take time to spend with their family or community. And when they’re ready to take on a new career path, we’re right there with them, giving them the guidance and momentum into the best future they envision.The CEG&nbsp;team is looking for an Executive Administrative Assistant (EA) to provide administrative support for up to three VPs. The EA is a critical member of the team who provides organizational support and ensures that the team's logistical needs are met and helps to promote a positive atmosphere and work culture.&nbsp;This role will be based at the Amex Tower in New York CityHow will you make an impact in this role?<ul><li>Be a scheduler: maintaining calendars using a high level of integrity, managing across senior leaders of American Express.&nbsp; Proactively and independently review calendar for conflicts that might occur in future weeks and make necessary adjustments.</li><li>Be a communicator: serve as the initial liaison for internal and external senior leaders.</li><li>Be a team member:&nbsp; actively participating in team meetings, managing organization charts and also maintaining departmental distribution lists.</li><li>Be an influencer: assisting peers with process-related questions and best practices.</li><li>Be an inventory manager: managing departmental assets, supplies &amp; services procurement and other administrative support tasks.</li></ul>Minimum Qualifications:<ul><li>Experience: Track record as an administrative assistant.</li><li>Attention to Detail: Excellent organization and prioritization skills with strong attention to detail and accuracy, particularly calendaring.</li><li>Executive communication: Demonstrated ability to interact with leaders and stakeholders in a way that represents the team well and handle confidential and sensitive information with discretion and integrity.</li><li>Sound judgement: Able to juggle the multiple day-to-day responsibilities of the office and prioritize appropriately.</li><li>Proactivity: Ability to take the initiative to anticipate the needs of the management team.</li><li>Calm under pressure: Ability to stay in control of a complex workload and with a sense of urgency when needed.</li><li>Office Skills: Highly proficient Outlook, Excel, Word and PowerPoint.&nbsp;</li></ul>Preferred Qualifications:<ul><li>Amex Solutions: Knowledge of Platforms such as Concur, Reserve, Cisco/WebEx, Ariba, Navigator, Payroll, TechCare) preferred.</li></ul>Salary Range:&nbsp;$24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers - Click to view the “Know Your Rights” poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: <a href="https://www.eeoc.gov/poster" target="_blank">https://www.eeoc.gov/poster</a>

American Express

Executive Administrative Assistant

POSITION SUMMARY:Responsible for recruiting qualified applicants for admission to the University in accordance with state and federal accreditation and institution policies and regulations, consistent with the highest ethical standards. The Admissions Representative is responsible for managing time and inquiry resources to generate interest in our programs. This position will conduct a high quantity of prospect phone contacts to secure appointments and interview activity and conduct follow-up activity with unresolved interviewees and future class applicants. They will work interdepartmentally with student support services to ensure students are maintained and successfully matriculated. Incumbent must assure that the South University philosophy is considered in carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and maintenance of an environment which is conducive to innovation, positive thinking and expansion.KEY JOB ELEMENTS: <ul><li>Accurately and completely explain educational programs, expected outcomes, student services, and financial consideration to students, parents, and educators.</li><li>Manage inquiries to achieve prompt contact and performance activity weekly goals; utilize approved recruitment policies/formats; make prompt and effective contact with inquiries and redirect unqualified candidates based upon incompatible career goals.</li><li>Secure new inquiries (Personally Developed Referrals) by directly asking phone and in-person contacts about referrals of others to contact that may be interested in programs offered.</li><li>Schedule and conduct interviews, pursue qualified candidates for enrollment, and determine appropriateness of candidates for enrollment based upon career goal compatibility.</li><li>Accurately forecast projected new students on a periodic basis for admissions leadership. &nbsp;</li><li>Consistently conduct follow-up meetings, monthly at minimum, with all applicants to ensure successful matriculation.</li><li>Assist other personnel and departments with data collection and problem solving.</li><li>Participate in appropriate recruitment and enrollment activities including open houses, regional presentations, training sessions, orientation programs, career days, community outreach, employer partnerships, etc.</li><li>Other duties as assigned.</li></ul>REQUIREMENTS:<ul><li>Bachelor’s degree in business or a related field and one-year successful admissions or sales experience OR associate’s degree and three year’s successful admissions or sales experience.&nbsp; (Salary level will be based on degree level).</li><li>Sincere interest in helping others achieve life goals.</li><li>Excellent written and verbal communication skills.</li><li>Strong interpersonal skills with both faculty and student populations.</li><li>Superior organizational and problem resolution skills. </li><li>Goal oriented and highly ethical. </li><li>Strong expertise with MS Office as well as field related hardware and software packages and systems for reporting features.&nbsp;</li><li>Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments.</li><li>Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests. </li><li>Ability to adapt to changing assignments and multiple priorities. </li><li>Ability to manage multiple tasks and successfully meet deadlines.&nbsp;</li></ul>ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email video conference and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.JobFamilyAll PositionsEducationLevelAssociate Degree

South University

Admissions Representative

Job Title STEPS Clerical Associate Requisition Number TE08784 Department Name H1160:ESH Administrative and Business Services Work Location Lexington, KY Salary Range $15.00/hour plus shift differentials Type of Position Temporary Position Time Status Full-Time Required Education Required Related Experience Required License/Registration/Certification Physical Requirements Requires handling of average-weight objects up to 25 pounds, or standing/walking for long periods. Shift Night shift, 40 hours a week Job Summary The ESH Clerical Associate’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This individual must have excellent organization and communication skills. Will work provisionally as scheduled. Skills / Knowledge / Abilities High School Graduate or Equivalent is required. One year of experience is required. The employee shall become familiar with HIPAA regulations and do their utmost to protect all protected health information (PHI) and other personal or sensitive information within their trust in the course of state business by applying appropriate safeguards and sharing only the information required to deliver agency services. Any personal or sensitive information overheard or seen by the employee will be kept confidential by not sharing it with others, on or off the work-site grounds. Fully participate in all activities regarding the elimination of the use of seclusion and restraints in patient care including educational requirements, competency development activities, and meeting established performance goals and measures. Must have computer competency in approved systems. Must have excellent customer service skills Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 07/08/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Clerical Associate

Job Title STEPS Clerical Associate Requisition Number TE08803 Department Name H1160:ESH Administrative and Business Services Work Location Lexington, KY Salary Range $15.00/hour Type of Position Temporary Position Time Status Full-Time Required Education Required Related Experience Required License/Registration/Certification Physical Requirements Requires handling of average-weight objects up to 25 pounds, or standing/walking for long periods. Shift Days, 7a-7p, 36 hours per week Job Summary The ESH Clerical Associate’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This individual must have excellent organization and communication skills. Will work provisionally as scheduled. Skills / Knowledge / Abilities High School Graduate or Equivalent is required. One year of experience is required. The employee shall become familiar with HIPAA regulations and do their utmost to protect all protected health information (PHI) and other personal or sensitive information within their trust in the course of state business by applying appropriate safeguards and sharing only the information required to deliver agency services. Any personal or sensitive information overheard or seen by the employee will be kept confidential by not sharing it with others, on or off the work-site grounds. Fully participate in all activities regarding the elimination of the use of seclusion and restraints in patient care including educational requirements, competency development activities, and meeting established performance goals and measures. Must have computer competency in approved systems. Must have excellent customer service skills. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 07/08/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Job Title Administrative Services Asst/UKHC Requisition Number RE50713 Working Title Administrative Services Assistant – Division of CT Surgery Department Name MG37H:SURGERY-CT Work Location Lexington, KY Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements The physical requirements for this position include regularly sitting, standing, walking, with some pushing, pulling, and/or lifting objects weighing up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 25lbs. Shift Monday – Friday, Day Shift; primarily 8:00AM – 5:00PM (40 hrs/wk); other hours/schedule as needed. Job Summary The Division of Cardiothoracic Surgery is seeking a candidate to provide administrative support for the department. This position works directly with the Chief of the Division and additional surgeons and Advanced Practice Providers. The administrative assistant will be the primary contact for all entities – both inside and outside UK Healthcare. The successful candidate must have good interpersonal skills, knowledge of university and KMSF guidelines and be very attentive to detail. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Previous work experience in accounting, office, clerical and/or administrative roles. Deadline to Apply 07/03/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst/UKHC

Job Title Administrative Support Associate I Requisition Number RE50716 Working Title Generalist Disbursement ‘Subject-Matter-Expert’ (SME)’ Department Name 7K015:Centralized Business Operations Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None. Physical Requirements Sitting and/or standing for long periods of time. Lifting, pushing or pulling of objects up to 10 pounds. Shift Monday – Friday, 8:00am – 5:00pm (40 hours/week). Job Summary The College of Pharmacy (COP) is seeking a full-time Administrative Support Associate I to serve as a Generalist Disbursement ‘Subject-Matter-Expert’ (SME) in the Centralized Business Operations (CBO) at the University of Kentucky. This position will process a variety of financial transactions daily including, but not limited to travel vouchers, PRDs, SRMs, pro-card edits, and goods confirmations. Safeguards the funds disbursed by ensuring the stewardship and appropriateness of expenditures; compliance with all laws, regulations, and restrictions regarding the COP’s disbursement activities; ensuring a working knowledge in all respective disbursement areas. The Generalist SME is responsible for the development, implementation, and monitoring of an effective system of internal controls in conjunction with the COP Assistant Dean for Finance and Administration (ADFA) and Director of Accounting around disbursement activities intended to safeguard COP resources, disclose accurate financial information related to voucher disbursements and ensure compliance with applicable university and COP regulations, policies, and procedures. Responsible for maintenance of CBO financial files in accordance with the records retention model implemented by the COP CBO Leadership. This position will also receive daily shipments from vendors and ensures all assets are fully secured in the receiving area. Notifies appropriate personnel for pick-up of shipments and maintains all shipment records. Skills / Knowledge / Abilities Qualified applicants will demonstrate: professionalism; excellent communication skills, verbal, written and non-verbal; the ability to multi-task and prioritize work planning; ability to critically think and problem solve; to maintain confidentiality in all aspects of the job requirements; the ability to follow and interpret process; the ability to provide excellent customer service; the ability to function as a team player; MS Office Suite; Adobe; SharePoint; and databases. Does this position have supervisory responsibilities? No Preferred Education/Experience Prefer executive level administrative support experience. Deadline to Apply 07/08/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Title: Administrative Associate
POSITION SUMMARY This position will provide administrative support to one or more individuals at the department level.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Performs routine clerical tasks including answering the phones, data entry, and document preparation. Prepares routine correspondence, reports, contracts, forms, and other documents. Assists visitors and callers by providing information or routing them to the appropriate person. Assists in assembling information for various reports and projects. Keeps appointment schedule, arranging meetings, and interviews as directed. Operates a computer and applicable programs. Maintains and orders office supplies and other materials as needed. May supervise student workers.
REQUIRED QUALIFICATIONS High School Diploma
Two (2) years of relevant experience
PREFERRED QUALIFICATIONS One (1) year of experience working in a higher education setting
Familiarity with Banner, Dynamic Forms, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Proficient in Microsoft Office applications. Effective interpersonal and communication skills. Ability to work independently and demonstrate initiative. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Ability to work some evenings and weekends as required.
Open Until Filled: Yes
Rate of Pay: $34,354.00 - $41,228.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

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