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Title: Executive Administrative Assistant
Institution:&nbsp;Volunteer State Community College
Job Summary:
To perform duties required by the Vice President for Human Resources requiring efficient operation of the office and collaboration with other departments to coordinate effective teamwork. Ensure the smooth flow of documents (both electronic and paper) and assist in meeting deadlines. Welcomes visitors to the Human Resources suite as well as manages phone lines in the suite.
Job Duties:
Provides assistance to the Office of Vice President for Human Resources to include answering telephone and welcoming visitors, maintaining electronic appointment calendars and contacts, taking meeting notes and maintaining filing systems. Assists applicants (in person, by phone and by email) with the online application process, answers applicants’ questions, and instructs them on specific steps of the process. Assists employees with new hire paperwork and other forms; produces employee ID cards. Processes check requests, routine travel authorizations and travel claims by ensuring that funding is available, all other mandatory signatures have been acquired and that proper supporting documents have been attached. Assists the Vice President with budgeting, reports, presentations, and correspondence. Collaborates with other departments to coordinate an effective and smooth flow of documents and help meet deadlines. Creates interactive departmental forms using Microsoft Office and Adobe. Assists with policy preparation and submission. Monitors and maintains adequate office supplies and equipment. Processes and distributes mail. Monitors and tracks procurement card activity and performs monthly reconciliation; informs the Vice President of necessary budget changes and/or additions. Assists with annual enrollment, benefits fair, convocation, service awards, and other events. This position will be trained as a Building Coordinator which involves directing building occupants in the event of an emergency or crisis. Other duties as assigned.&nbsp;
Minimum Qualifications:
High school diploma or GED equivalent. Two years of related experience. 
Preferred Qualifications:
Associates degree or higher. Four years of related experience.
Knowledge, Skills, and Abilities:
Proficient in Microsoft Office applications. Mastery of Word, Excel, and electronic signature software. Ability to communicate effectively and work cooperatively with a diverse faculty, staff, and student population. Must have strong organizational skills. Must present a confident, professional demeanor. Must be very detail oriented and have an exceptional ability to scan for accuracy and completeness. Must be able to master a high number of diverse tasks, often simultaneously. Must be able to look for ways to streamline processes to enhance operational efficiency. Must be able to discern meaning of a wide variety of complex policies and procedures. Ability to maintain confidentiality and discretion.
Pay Rate: $42,031 - $50,437 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.

Motlow State Community College


      Executive Administrative Assistant
    

Company Description Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world's most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future. Job Description The Administrative Assistant will be responsible for performing administrative activities. The position requires the ability to problem solve with a proactive and positive approach to assisting others while maintaining exceptional client satisfaction. Key Characteristics (Highlight characteristics required to succeed in the role) • Ability to handle highly sensitive and confidential information • Ability to work in a team environment and maintain a pleasant disposition • Ability to handle simultaneous projects; work independently and efficiently • Strong organizational, prioritization skills, and attention to detail • Strong communication skills; written and verbal Duties &amp; Responsibilities • Provide administrative support to the team including typing reports, presentations, scheduling of meetings, scheduling of calendar, coordinating courses/seminar registrations and travel arrangements • Coordinates mail (postal service, intercompany, private carrier) • Orders, receives and maintains inventory of office supplies • Assists managers with Hiring and Staffing • Assist the team with budget tracking, goods-receipt and other metric recording • Assist the team with time tracking and reporting • Assist with monitoring, maintaining and follow-up of day to day operational record keeping • Comply with all health and safety practices as it relates to the work, standard operating procedures and the Occupational Health and Safety Act • Other duties as assigned Qualifications Required • Minimum High School Diploma, G.E.D, Homeschool Certification, or international equivalent to High School Diploma • Minimum 2 years of administrative experience in manufacturing environment • Proficient in word processing, spreadsheet and database computer skills, specifically in Google platforms (Google Docs, Sheets, Slides) • Must be computer literate Preferred (if applicable): • Associates Degree in Business Administration or any related field • 5 years of administrative experience in a manufacturing environment Additional Information As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Administrative Assistant

The American Association for Justice (AAJ) works to preserve the constitutional right to trial by jury and to make sure people have a fair chance to seek justice when they are injured by the negligence or misconduct of others—even when it means taking on the most powerful corporations.AAJ is seeking a&nbsp;Member Records Specialist for its Membership department. The Member Records Specialist will maintain the membership database, collaborate with IT staff to implement updates to the association management system, manage data related to committee assignments, assist with the firm billing program, and analyze membership data.Job duties include:<ul><li>Run various monthly processes and reports such as delinquent member drop process, membership statistics, retention, membership demographics, invoices census and ad-hoc reports.</li><li>Ensure the accuracy and integrity of the membership database by regularly reviewing, updating, and validating member records and data in accordance with established data management standards.</li><li>Review data and project future retention trends.&nbsp;</li><li>Work with vendors to produce data files, and review and approve orders.</li><li>Assist with the Annual Firm Billing Program, including billing, payments, record management, and working with contacts to amend invoices.</li><li>Respond to requests for membership data, including but not limited to committee rosters, former members, and match lists, and compare our data to state data.</li><li>Serve as a liaison during the annual membership list exchange, determining the ideal use of that data and maintaining data integrity.</li><li>Work with IT staff to ensure the association management system meets department needs, test upgrades, improve queries, and assist with improving the team's overall database use.</li><li>Serve as point of contact for data related to the Leaders Forum Program.</li><li>Assist with annual committee appointments by building new committee rosters in the database, preparing correspondence for prospective members, and maintaining updated committee assignments throughout the year.</li><li>Perform other duties and tasks assigned.</li></ul><h2>Qualifications</h2><ul><li>Bachelor's degree is preferred, or equivalent years of relevant work experience required.</li><li>Minimum of 4 years of experience in membership management, database administration, or IT-related roles.</li><li>Prior association and/or non-profit experience are required.&nbsp;</li><li>Working knowledge and experience in Net Forum or a similar Association Management System (AMS) are required. Experience in Net Forum strongly preferred.</li><li>Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.</li><li>Strong organizational and attention to detail required.</li><li>Strong time management skills with the ability to manage multiple tasks independently; analytical and problem-solving skills are strongly preferred.</li><li>Effective communication and interpersonal skills, with the ability to build rapport and collaborate with staff, vendors, and members in a team environment.</li><li>Occasional travel may be required.</li></ul>Salary Range:&nbsp;$60,800-$72,000Benefits and Perks for Working with AAJ:<ul><li>Hybrid work schedule, onsite Tuesday through Thursday and 100% remote work for the month of August (for most employees)</li><li>Comprehensive health insurance which includes, medical, dental, vision, life, disability, flexible spending account (FSA), and 401K with an employer match</li><li>Generous paid leave (e.g., vacation, sick, personal, parental), 11 federal holidays, and paid time off between Christmas and New Years</li><li>Subsidized metro transit and/or parking benefits</li><li>Professional development opportunities</li><li>Company social events</li><li>Office conveniently located ½ block from Gallery Place/Chinatown metro station in downtown Washington, DC</li></ul>AAJ is an Equal Opportunity Employer. No phone calls please!&nbsp;

American Association for Justice

Member Records Specialist

Operations FloaterSummary:&nbsp; Provides support as assigned in the operations department. Must be available to work a flexible schedule including nights and weekends as needed.Essential Duties and Responsibilities:&nbsp;includes the following. Other duties may be assigned. &nbsp;&nbsp; &nbsp;Maintenance Items<ul><li>Patches plaster and prepares surface for painting.</li><li>Assists in painting, and/or performs minor painting of fixtures, rooms, buildings, signs, and equipment.</li><li>Performs exterior grounds keeping duties, (e.g., cuts grass, cleans sidewalks, and assists in snow removal, trims trees and shrubs)</li><li>Regular Upkeep of equipment.</li><li>May be on call 24 hours, 7 days a week in shifts. Will be required to work other than normal hours for snow removal, agency breaks, building inspections, special projects, and other building emergency situations.</li><li>Performs other special projects as required by the Director of Facilities and IT or designee.</li><li>Helps load and unload items using tow motor.</li></ul>&nbsp; &nbsp; Custodial Items<ul><li>Scrubs, Mops, strip waxes and finish floors. Vacuums carpets. Shampoo Carpets.</li><li>Empties and cleans trash receptacles.</li><li>Restocks all paper hygiene supplies and soaps.</li><li>Washes Windows, walls, fixtures, desk and tabletops, and toys.</li><li>Dust and polish furniture.</li><li>Cleans ventilation grillwork, chair rails, baseboards, light fixtures, windows sills, and fire alarm devices.</li><li>Maintains a neat and organized maintenance supply room. Maintains all custodial equipment and supplies.</li><li>Notifies Supervisor of needs and restocks supplies.&nbsp; Assist with ordering of supplies.</li><li>Assist with mail/package delivery and receiving.</li></ul>&nbsp; Kitchen Items<ul><li>Performs cook’s duties when assigned such as assembling supplies, equipment, and food products necessary for food prep.</li><li>Preparation of items on the menus.</li><li>Assist other cooks/food service workers as needed.</li><li>Food prep/service, clean up and consumer supervision for catered events.</li><li>Clean up assigned areas.</li><li>Works with Food Service Supervisor in ordering and inventory of assigned areas. Keeps stock and area in an orderly fashion.</li><li>Maintain working knowledge of positions in the kitchen.</li><li>Working knowledge of Serve Safe training.</li></ul>&nbsp; Other Items<ul><li>Available to drive for special events such as Special Olympics events.</li></ul>Qualifications:&nbsp;High&nbsp;school&nbsp;diploma&nbsp;or general&nbsp;education&nbsp;degree&nbsp;(GED).&nbsp; Experience in basic carpentry, groundskeeping, operation of grounds maintenance equipment, mechanical abilities, preventive maintenance mind set and inventory management skills.Applicant must meet the additional requirements below…<ul><li>Must meet agency computer competency level requirements.&nbsp; Must have basic computer knowledge including but not limited to Microsoft Outlook, Word, and the ability to learn computer programs needed to complete assignments in operations department.</li><li>Must meet&nbsp;agency&nbsp;driving&nbsp;qualifications for transporting individuals on an agency vehicle.&nbsp; May be required to drive agency vehicles.&nbsp; Must hold valid State of Ohio driver’s license.&nbsp; Must successfully complete Van Driver Training program</li><li>Must obtain Serve Safe credentials after hire.</li><li>Needs knowledge of custodial safety practices</li><li>Must&nbsp;be&nbsp;able&nbsp;to perform&nbsp;work&nbsp;on&nbsp;an&nbsp;8&nbsp;foot&nbsp;ladder</li><li>Must&nbsp;be&nbsp;able&nbsp;to&nbsp;work&nbsp;other&nbsp;than&nbsp;normal&nbsp;shift&nbsp;hours&nbsp;as&nbsp;needed&nbsp;for snow&nbsp;removal,&nbsp;building&nbsp;inspections,&nbsp;in-services, absences within department,&nbsp;building&nbsp;emergencies,&nbsp;special&nbsp;projects&nbsp;and&nbsp;as&nbsp;requested&nbsp;by&nbsp;Director of Operations and IT or designee.</li><li>Must successfully complete a BCI background check.&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Must meet all other agency employment requirements.&nbsp; Must meet all requirements as outlined on the corresponding job description.</li></ul>Salary:&nbsp;Minimal annual salary $30,763Hours: 40 hours per weekAvailable:&nbsp;Immediate StartDate Posted:&nbsp;June 24th 2025How to Apply:&nbsp; Pleasesubmit employment application and resume to&nbsp;<a href="mailto:jobapps@mcbdd.org" target="_blank">jobapps@mcbdd.org</a>&nbsp;Questions:&nbsp; Please contact Katie Cantrell (Human Resources Clerk) at 330-725-7751 ext. 288

Medina County Board of Developmental Disabilities

Operations Floater

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.Global Compliance and Ethics (GCE), is responsible for establishing and maintaining a robust compliance program that ensures American Express is adhering to laws, regulations, and internal policies while fostering a culture of integrity and effective second line independent Compliance oversight.The Executive Assistant will support and report directly to the Senior Vice President, Deputy Chief Compliance Officer. This position plays a critical role, organizing calendars, expense management, and working directly with the Director Assistant to manage various administrative tasks. Global Compliance &amp; Ethics is a dynamic, high-paced environment. The ideal candidate must be seasoned and experienced in handling a wide range of administrative-related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to handle sensitive information with discretion. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week.Key Responsibilities:<ul><li>Scheduling meetings with senior executives internally and externally, reserving conference rooms, coordinating meeting logistics.&nbsp;</li><li>Managing domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas.</li><li>Preparing, reviewing, and processing expense reports, in line with company T&amp;E policy.</li><li>Supporting team administration including on-boarding for new hires, updating distribution lists, setting up group-wide team meetings.</li><li>Managing e-mails and correspondence in a timely manner.</li><li>Assisting with timekeeping and payroll duties.</li><li>Ordering workstations, devices and accessories as needed by the team.</li><li>Processing invoices and requisitions.</li><li>Assisting in the management and coordination of compliance-related projects and initiatives.</li><li>Proactively identify and resolve administrative issues and challenges.</li></ul>Minimum Qualifications:<ul><li>Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills.</li><li>A keen attention to detail and a sense of urgency in execution and follow-up.</li><li>Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.</li><li>A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality.</li><li>Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable.</li><li>Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook.</li><li>Knowledge of Concur Expense &amp; Travel, Ariba Buyer, SharePoint, WebEx, Slack preferred.</li><li>Excellent written and verbal communication skills.</li><li>Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader’s organization to run efficiently.</li><li>Exudes professional maturity.</li><li>Bachelor’s degree preferred.</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers - Click to view the “Know Your Rights” poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: <a href="https://www.eeoc.gov/poster" target="_blank">https://www.eeoc.gov/poster</a>Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

American Express

Executive Assistant

<h3>Security officer</h3> Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Security Officer to work in Westlake, TX! <h3>The Role</h3> The Security Representative is a Brand Ambassador for Global Security Operations who provides outstanding customer service during the course of their assigned duties as part of a larger team of security professionals. The incumbent will actively patrol and respond to security incidents while protecting Fidelity’s associates, customers, and property. The Security Representative is considered an essential employee who provides 1st responder services in emergency situations and may be required to work rotating shifts including some nights, weekends, and holidays to meet business needs. <h3>The Expertise and Skills You Bring</h3> <ul> <li>Bachelor’s degree strongly preferred; equivalent life/work experience (i.e. military service considered)</li> <li>1-3 years prior security experience in a customer-oriented environment</li> <li>Prior exposure to current security technology &amp; systems</li> <li>Understanding of physical security principles</li> <li>Ability to perf Strong interpersonal skills</li> <li>Ability to build and maintain relationships in a business setting</li> <li>Detail oriented and ability to follow protocol</li> <li>Demonstrated ability to exercise sound judgment under ambiguous circumstances</li> <li>Willingness to work both independently and as part of a larger team</li> <li>Proficient with standard computer applications and ability to learn specialized programs/applications</li> <li>Strong work ethic</li> <li>Perform under stressful conditions</li> </ul> <h3>The Value You Deliver</h3> <ul> <li>Conducting focused patrols on foot or by vehicle within assigned area(s) of responsibility</li> <li>Performs routine inspections, audits, and reviews to ensure working order of security equipment and safety of workspaces</li> <li>Using electronic and mechanical devices to monitor, record, and report abnormal conditions</li> <li>Interacting with associates, visitors, vendors, and customers in a professional manner while enforcing company rules, standards, and policies</li> <li>Rendering 1st responder services during emergencies in a calm, deliberate manner within the scope of your training – may act as primary decision maker / incident commander</li> <li>Produce accurate reports and records of activity and incidents</li> <li>Use life safety equipment such as fire extinguishers, first aid supplies, and radios as needed</li> </ul> The hourly pay rate range for this position is $20-$22 per hour. Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Fidelity TalentSource

Security Officer

Be Part of a Pivotal Moment in HistoryThe American Civil Liberties Union of Missouri, Foundation Inc., “ACLU-MO” seeks a full-time Executive Assistant based out of our St. Louis office&nbsp;who will provide overall support for the Executive Director, Board relations, limited financial, and as needed, development.&nbsp; The position requires attendance at some evening/weekend meetings and events, and the ability to maintain strict confidentiality, exercise sound independent judgment and take initiative.&nbsp;&nbsp;Founded in 1920, the ACLU-MO is one of Missouri’s premier public advocacy organizations. Headquartered in St. Louis, our non-profit, non-partisan public interest law firm is committed to defending and expanding civil liberties to achieve the promise of equality and liberty for all in Missouri through impact litigation and campaigns, narrative and legislative advocacy, and community education and engagement on a broad range of issues. The ACLU-MO is an IRS 501(c)(3) organization and works closely with its sister 501(c)(4) organization.&nbsp; &nbsp;We have a diverse staff of individuals, with offices in St. Louis and Kansas City. To learn more about our work, please visit&nbsp;<a href="http://www.aclu-mo.org" target="_blank">www.aclu-mo.org</a> and&nbsp;<a href="http://www.aclu.org" target="_blank">www.aclu.org</a>.ESSENTIAL DUTIES AND RESPONSIBLITIESEXECUTIVE DIRECTOR SUPPORT<ul><li>As needed, draft, edit and produce confidential and non-confidential correspondence, memos and reports for the Executive Director.&nbsp;&nbsp;</li><li>Support the substantive work of the ED as needed and appropriate.</li><li>Maintain and update Executive Director’s calendar and contacts.&nbsp;</li><li>Track and respond to communications (telephone calls, mail, and email) to ED.</li><li>Manage meetings, travel arrangements and reimbursement for the Executive Director.&nbsp;&nbsp;</li><li>Support varied confidential HR-related projects for the ED, including managing completion of senior leadership annual performance reviews.</li><li>Support senior leadership with preparations for staff labor union negotiations as needed, including scheduling and material preparations.&nbsp;</li></ul>BOARD SUPPORT AND LIASION&nbsp;<ul><li>Serve as the Executive Director’s liaison and provide support to the Board of Directors; arrange and handle all logistics for Board related activities including meetings, trainings, and events: schedule meetings; draft agendas; develop, compile, and distribute meeting materials; and record minutes in the absence of the Board Secretary.&nbsp;</li><li>Update board member and committee lists; produce, update and distribute directory to board and staff.</li><li>Maintain discretion and confidentiality in relationships with all board members.</li><li>Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee maters, including advance distribution of materials before meetings in electronic format.&nbsp;</li></ul>EXECUTIVE LEADERSHIP SUPPORT<ul><li>Assist ED in scheduling donor meetings and contacts.&nbsp;</li><li>Participate in donor strategy meetings and preparation of ED to take notes and support the work of the development department.&nbsp;</li><li>Maintain and strengthen relationships with donors in the ED portfolio through regular contact and conversations, as well as thank you cards as appropriate to maintain strong ED-donor relationships.&nbsp;</li><li>Ensure appropriate follow-up with donors after and between ED meetings and provide updates to the Chief Development Officer.</li><li>Manage staff credit card receipts and submissions to the Deputy Executive Director.</li><li>Perform basic bookkeeping duties as assigned by the Deputy Executive Director.</li><li>In addition to the above responsibilities, other duties as assigned.</li><li>Prior experience supporting C-level Executives</li><li>Previous experience with a Board of Directors/Governing Board.</li><li>Working knowledge of general office equipment i.e., copiers, printers, phone systems.</li><li>Ability to think proactively, anticipate problems, develop creative and effective solutions, and take the initiative to facilitate smooth operations for all staff confidently.</li><li>Ability to develop effective organizational systems and understand the practices and policies that are necessary to help maintain a high-performing, employee-friendly environment.</li><li>Experience and ability maintaining discretion and exercising confidentiality with sensitive information.</li><li>Ability to jump in and help on any project and learn new things quickly.</li><li>Knowledge of, or ability to quickly acquire familiarity with the basic roles and functions of a finance department and finance software. Experience with QuickBooks Online a plus but not required.</li><li>Ability to regularly and quickly jump from task to task, prioritize and stay organized.</li><li>Ability to travel.</li><li>Willingness and availability to work occasional evenings and weekends with advance notice, during times of office events, meetings, or busy seasons.&nbsp;</li></ul>QUALIFICATIONS:<ul><li>3 of more years of office management/executive administrative support experience.</li><li>Sophisticated computer and clerical skills, including Microsoft Word, Excel and Outlook.</li><li>Ability to set priorities and meet deadlines on concurrent projects in a fast-paced, occasionally stressful environment.</li><li>A confident and professional work style, superior problem-solving skills, and an ability to work creatively and independently.</li><li>Impeccable organization skills with high attention to details.</li><li>Excellent oral and written skills. The ability to communicate and work effectively with staff, board members, donors, and the public.&nbsp;</li><li>Superior proofreading skills are a must.</li></ul>PHYSICAL REQUIREMENTS<ul><li>Prolonged periods sitting at a desk and working on a computer.</li><li>Must be able to lift up to 15 pounds at times.&nbsp;</li></ul>This job announcement provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment, and the description and/or posting may be changed at any time without advance notice.COMPENSATION AND TERMSACLU-MO offers a generous benefits package, which includes paid vacation and holidays; medical, dental, vision, life, and disability insurance; and employer contributions to a 401(K)-retirement plan.&nbsp; This is a full-time, exempt position under the Fair Labor Standards Act. The base salary for this position is $60,540. &nbsp;TO APPLYPlease Submit:<ul><li>A copy of your resume that lists relevant&nbsp;experiences.</li><li>Three professional References.</li><li>A cover letter describing your qualifications and your interest in this role with the ACLU of Missouri.</li></ul>Application materials should be sent to:&nbsp;<a href="mailto:application@aclu-mo.org" target="_blank">application@aclu-mo.org</a>.&nbsp;Please indicate&nbsp;“Executive Assistant”&nbsp;in the subject line of your email.&nbsp;DEADLINE:The application materials will be reviewed as received and will be accepted until the position is filled.ACLU values a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.To ensure that people with disabilities have full opportunities for employment in all positions. We encourage applicants with disabilities who may need accommodations in the application process to notify us at:&nbsp;<a href="mailto:application@aclu-mo.org%20or%20314-652-3114." target="_blank">application@aclu-mo.org.</a>

About UsAt Cast &amp; Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks &amp; Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data &amp; reporting, and a host of creative tools.&nbsp; The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. &nbsp;We are a production’s best ally every step of the way.&nbsp;#OneCastOneCrewPosition Overview The Administrative Assistant, Talent Payments is a key administrative position with general office duties that require analytical thinking and problem-solving skills, an aptitude for numbers, multi-tasking, and excellent communication skills, and attention to detail. The Administrative Assistant is responsible for the initial process by which the performer contracts and commercial reporting is prepared and coded for payment; additional supportive functions, including but not limited to cross-referencing performer and information, confirming GST/HST documentation and the acting union(s) membership (i.e., ACTRA, Union des Artistes (UDA), AFM/CFM, SAG/AFTRA). The Administrative Assistant works closely with fellow team members and Account Managers and works with a specific roster of clients. The ideal candidate is an enthusiastic self-starter with initiative and a proactive approach to responsibilities and working with clients and colleagues. Extreme attention to detail and accuracy are required for success in this role. Discretion in handling company and client information is required, along with professional ethics, appearance, and conduct. Duties and responsibilities are listed, but not limited to the following:Core Responsibilities<ul><li>Receives, logs and codes performer union contracts, work permits, and residual reporting forms for payment</li><li>Cross-references, and researches performer’s information from the contract, and confirms it in the payment system.</li><li>Corresponds with performers and talent agencies to collect and correct any misinformation</li><li>Works with Account Managers, and Sr. Account Managers to address and handles additional administrative requirements</li><li>Ensures that the quality of information is maintained in the payment system and may work on specific projects to improve information for annual tax documentation (e.g., T4As)</li><li>Participates in bi-weekly meetings to communicate and bring to light any issues that may require further attention, willingly participates in identifying and improving systems and processes.</li></ul>Key Qualifications<ul><li>Basic office skills and abilities, – computers, phones, fax equipment, copiers, etc.</li><li>Good interpersonal skills - interaction with clients, colleagues, and management.</li><li>Excellent oral and written communication skills in English.</li><li>Quick learner.</li><li>Organizational skills.</li><li>Attention to detail and analytical skills.</li><li>French bilingualism preferred</li><li>Flexibility and multi-tasking abilities.</li><li>Ability to work well under pressure.</li></ul>Preferred Qualifications<ul><li>Minimum typing/keyboarding of 30 words per minute.</li><li>Basic PC Computer skills including Outlook, Word and Excel, and ability and willingness to learn new and/or proprietary computer applications as required.</li></ul>Special Work Conditions<ul><li>Remote</li></ul><ul><li>Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.</li></ul>Benefits&nbsp;Cast &amp; Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast &amp; Crew benefits are subject to eligibility requirements.Cast &amp; Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.CA residents Your personal information may be collected in connection with certain services provided by Cast &amp; Crew or its affiliated companies. &nbsp;A summary of your California privacy rights can be found at: <a href="https://www.castandcrew.com/privacy-policy/" target="_blank">https://www.castandcrew.com/privacy-policy/</a>

Cast & Crew

Hybrid positionDuties and Responsibilities:<ul><li>Develop, deliver, and update effective staff trainings including classroom, virtual and eLearning formats in collaboration with department supervisor in alliance with accrediting bodies and Caron’s strategic initiatives.<ul><li>May conduct periodic training needs assessment by conferring with management, supervisors, and employees to gain knowledge of work situations requiring training.</li><li>Assist in the design and implementation of approved requested trainings related to staff clinical</li><li>Develop and implement training for key strategic initiatives.</li></ul></li><li>Design, deliver and update training programs, classroom &amp; eLearning formats for professional support training as needed or requested by leadership.</li><li>Be an active presenter in ongoing recurring corporate trainings such as NEO, Clinical Academy, Diversity and Inclusion, and Onboarding as needed.</li><li>May also be asked to become a certified instructor for CPI or CPR as needed.</li><li>May serve as an Employee Development coach for support staff positions across the continuum.</li><li>Manage a structured internship program that aligns with Caron’s mission and workforce needs by oversee all administrative aspects of Caron’s internship program across the continuum including but not limited to:</li></ul><ul><ul><li>Recruitment, including working with educational institutions to foster relationships and manage affiliation agreements along with Caron’s Contracts specialist.</li><li>Scheduling of interviews, management of incoming prerequisites, and onboarding of new interns.</li><li>Working with departments across the continuum to place incoming interns and provide support for internship placements by collaborating on ongoing needs.</li><li>Facilitate internship orientation sessions and monitor intern training requirements for compliance along with LMS administrator and supervisor.</li><li>Oversee ongoing program evaluation to support conversion of interns into long term employees</li></ul><li>Share responsibility of the technical management of Caron’s Learning Management System (LMS) and work collaboratively with department’s LMS Administrator and supervisor to maintain training plans that support best practices and state requirements.</li><li>Chair and participate in committees relevant to Caron Strategic Plan (might include, but not limited to, Safety Committee, Wellness Committee, Trauma-Informed Care Committee etc.)</li><li>This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the duties or tasks that may be required or assigned.</li></ul>Physical Requirements:The physical and mental demands described here are representative of those that must be met to successfully perform the essential functions of this job.&nbsp; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Must be able to work extended hours.</li><li>Must be able to deliver presentations which may be lengthy or multiple in a day.</li><li>Must be able to stand for extended periods of time.</li><li>Must be able to ambulate throughout Caron’s campuses, including ascending and descending stairs.</li></ul>EDUCATION / EXPERIENCE QUALIFICATIONS:<ul><li>Minimum Bachelor’s Degree in human services and/or related field.</li><li>Minimum 2 years experience in SUD field</li><li>If in recovery, 2 years of continuous sobriety preferred.</li></ul>Knowledge, Skills and abilities:<ul><li>Able to function independently in a multi-task environment as well as part of a team.</li><li>Must be able to communicate comfortably with all skill levels of employee.</li><li>Must be able to successfully interact with supervisory staff at all levels of management.</li><li>Must possess strong planning, research and organizational skills.</li><li>Able to design and deliver effective training programs which includes proven presentation and facilitation skills.</li><li>Must demonstrate excellent written and verbal communication skills required including public speaking.</li><li>Must demonstrate proficiency with Microsoft Office products, including Word, Excel, and PowerPoint.</li></ul>COMPETENCIES / MEASUREMENTS:<ul><li>Deliver trainings in a professional and insightful manner- measured through participant feedback and direct observation.</li><li>Develop appropriate training services in response to needs assessments completed by clinical staff, and in collaboration with supervisors and leadership.</li><li>Establish collaborative relationships with CA Administrators and Support staff Leads, to support the growth and development of clinical services - measured through completed training needs assessment reports with Supervisors and through supervision and reports from clinical management to service their specific training needs and assess ROI.</li></ul>

Caron Treatment Centers

Trainer & Internship Administrator

North Idaho College Head Start is seeking a Part-Time Assistant Teacher&nbsp;in Coeur d'Alene. In this role, you'll work closely with the Classroom Teacher to support a high-quality early childhood education experience that aligns with Head Start's mission and goals. As an Assistant Teacher, you'll help create and maintain a safe, clean, and engaging classroom environment. You will participate in classroom instruction, assist with curriculum planning and implementation, and help conduct child assessments and screenings. You'll support individual children with daily needs, including feeding and toileting, and step into a lead role when the Classroom Teacher is absent. This position also contributes to program operations, professional development, and community engagement. We're looking for someone who brings a positive, professional presence and is committed to serving children and families from all backgrounds. The ideal candidate demonstrates strong ethics, confidentiality, and professionalism in both classroom and community settings. You should be comfortable using common computer software and data systems, and bring a supportive, inclusive approach to early childhood development and services. If you're ready to make a difference in the lives of young children and their families, we encourage you to apply and grow with our Head Start team. Starting pay range:&nbsp;$17.40 - $18.42 Work Site Location: Head Start - Coeur d'Alene Work Schedule:&nbsp;up to 19.5 hours per week, Aug-June Job Description linked below:&nbsp;(some job boards may not include active links so please click Apply Now on the NIC website or go to&nbsp;<a href="http://www.nic.edu/jobs" target="_blank">www.nic.edu/jobs</a>&nbsp;to see full details);&nbsp; &nbsp;<a href="https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMt155u7nT4o6RKwy96OPNEduYSkr49o64ko3U-EdpdAt3-Dzad84lJQIPTBz02twR_YvzZoXqo4m5kt0U-O21oKMptIVJ1dnKXl6IylKbj-KScr24V3nS7D7jR98nLgfVFzFJX1dToI-KlTwdK5zhncg%7e%7e" target="_blank">Assistant Teacher.docx</a> Minimum Qualifications Education: Level I: Have a CDA (Child Development Associate) credential or a state-awarded certificate that meets or exceeds the requirements for a CDA credential, are enrolled in a program that will lead to an associate or baccalaureate degree or, are enrolled in a CDA credential program to be completed within two years of the time of hire. Level II: Associate degree in Early Childhood Education, or Child Development. Experience Experience as a staff or volunteer in a preschool classroom. Required License and/or Certifications: "¢ Register with Idaho STARS and participate in the professional development system. "¢ Maintain current Infant/child &amp; Adult CPR and First Aid. "¢ Meet terms of Statement of Agreement/ Employment Declaration. "¢ Pass an enhanced criminal background check including fingerprinting, as required by Head Start Program Performance Standards and Child Care Licensing requirements, prior to first day of work. Employment is contingent upon successful completion of background check and proof of degree if required&nbsp;for this position.&nbsp; Application materials include:&nbsp;&nbsp;resume, cover letter, and unofficial transcripts&nbsp; Applications ONLY accepted through the North Idaho College Website! Advertised: June 20, 2025Applications close: July 04, 2025 11:55 PM

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