Posting Details
Position Information Position Number007116Position TitleSecretary V - 007116DivisionAcademic AffairsDepartment311500 - Office of International AdmissionsMinimum QualificationsHigh school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.Preferred QualificationsJob Description SummaryThe University of South Alabama’s Office of International Admissions is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions- Serves as the personal assistant to the Director of the department of broad scope and complexity.
- Plans, initiates, and carries to completion secretarial, clerical, and administrative activities.
- Makes arrangements for conferences including space, time, and place.
- Informs participants of topics to be discussed and researches and provides them with necessary background information.
- Serves as recording secretary at council and committee meetings or conferences taking official minutes then prepares minutes of meetings in final form for distribution.
- Researches and develops materials for use in the supervisor’s speaking engagements.
- Receives incoming mail and composes responses to inquiries not requiring the supervisor’s personal attention.
- Drafts and signs letters of acknowledgment, commendation, and notification for the supervisor.
- Researches and prepares highly technical, confidential, or complex reports for the supervisor’s review and information.
- Supervises and trains secretarial and clerical employees in carrying out assignments in the supervisor’s office.
- Keeps supervisor’s calendar and arranges various appointments while also maintaining the supervisor’s itinerary and makes travel and hotel reservations in accordance with university policy.
- Transcribes dictations or from dictating equipment.
- Maintains alphabetical, numerical, and chronological files.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- Yes
- No
- * Do you have a legal right to work in the United States?
- Yes
- No
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- Yes
- No
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Word of mouth
- Other
Applicant Documents
Required DocumentsOptional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyr…. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
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