Posting Details
Position Information Position Number003346Position TitleSecretary V - 003346DivisionAcademic AffairsDepartment421700 - PhysicsMinimum QualificationsHigh school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.Preferred QualificationsJob Description SummaryThe University of South Alabama’s Physics department is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions- Serves as secretary for the chairperson and all faculty members of the department.
- Maintains daily reminder calendar for meetings, faculty deadlines, registration and orientation events.
- Maintains Physics Classroom Use calendar and audio visual room scheduling.
- Oversees MSPB 140, 240, 250, and 223 classroom conditions and equipment upkeep for cleaning.
- Prepares correspondence, course materials, reports, brochures, etc using Word, Excel, and PowerPoint.
- Maintains department files and databases.
- Takes minutes at meetings and prepares for final distribution.
- Answers and direct telephone calls.
- Maintains supervisor’s calendar.
- Greets and routes visitors.
- Open and distributes mail.
- Makes travel arrangements and processes travel reimbursement forms.
- Acts as MSPB Building Coordinator for basement and levels one and two.
- Acts as MSPB Safety Coordinator to include attending meeting and communicating safety updates.
- Advises students regarding enrollment policies and procedures.
- Works with registering physics students for the purpose of Hold Releases, Overrides and Lab Waiver qualification.
- Orders equipment and supplies for department, labs, research, grants and misc. accounts preparing requisitions, limited purchase orders and direct pay requests.
- Colloquium preparations to include preparing mail outs of invitations, reception planning for setup and take down.
- Event planning for annual recruiting efforts such as Tuesday Evening Physics and Teacher/Student Workshop including shopping for supplies, room scheduling, food service requisition and overseeing for the events.
- Assist multiple colleges and departments in registering their students in Physics courses and preparation of forms to review for compliance with A&S course modification requests.
- Utilizes Banner Finance, Scheduling and Student Records Systems to access departmental and student information.
- Supervises student assistants to include assigning duties and checking work.
- Complies with attendance, timekeeping and security policies and monitors same for clerical staff.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- Yes
- No
- * Do you have a legal right to work in the United States?
- Yes
- No
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- Yes
- No
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Word of mouth
- Other
Applicant Documents
Required DocumentsOptional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyr…. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
PI286100834