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Indio, CA – Seeking Inpatient Psychiatry Practice AdministratorEverybody Has A Role to Play in Transforming HealthcareAs a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have.Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.The Opportunity<ul><li>Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community.</li><li>Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.</li><li>Provide executive support to the site medical director and site management team to meet contract expectations.</li><li>Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.</li><li>Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.</li><li>As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.</li><li>Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.</li><li>As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.</li><li>As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care.</li><li>Collect, track, and analyze all site financial and operational data.</li><li>Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.</li><li>Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.</li><li>Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.</li><li>Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.</li><li>Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies.</li><li>Develop and maintain site orientation checklists and manuals.</li><li>Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures.</li><li>As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.</li><li>Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team.</li><li>Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.</li></ul>Required Experience and Competencies<ul><li>Two to three years of experience in an office or healthcare setting required.</li><li>Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.</li><li>Experience working in the healthcare field is preferred.</li><li>Knowledge of healthcare and medical terminology preferred.</li><li>Knowledge of general Human Resource principles preferred.</li><li>Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.</li><li>Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.</li><li>Strong consultation skills and the ability to seek out information.</li><li>Strong work ethic, organizational skills, and interpersonal skills.</li><li>Ability to prioritize and work in a stressful environment.</li><li>Ability to be self-directed, motivated, and sensitive to deadlines.</li><li>Ability to express ideas and convey information effectively in verbal and written communications.</li><li>Able to create a positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.</li><li>Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies.</li><li>Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.</li><li>Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.</li><li>Ability to establish and maintain effective working relationships as required by the duties of the position.</li><li>Ability to read, understand and communicate in English sufficient to perform the duties of the position.</li><li>Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.</li></ul>The PracticeIndio, California<ul><li>At Vituity, you will join a community focused on our mission to improve the lives of others.</li><li>Practice Administrators are empowered to share their expertise and perspective, so we can make a bigger and better impact in our communities.</li><li>Our Culture of Brilliance is reflected in every level of our partnership through showcasing shared goals, supporting each other in all successes, recognizing individuals for the value of their work, and cultivating passion.</li></ul>The Community<ul><li>Indio, California, is a wonderful place to live and work thanks to its unique desert charm, vibrant community, and proximity to iconic landmarks.</li><li>Located in the Coachella Valley, it offers a mix of tranquility and excitement, with easy access to the famous Palm Springs, Joshua Tree National Park, and the San Bernardino Mountains.</li><li>Indio is renowned for hosting the Coachella Valley Music and Arts Festival and the Stagecoach Festival, drawing thousands every year.</li><li>The city's weather is typically sunny and warm, with hot summers and mild winters, making it ideal for outdoor activities like hiking, golfing, and exploring the nearby deserts.</li><li>Its affordable housing options, strong local economy, and proximity to larger cities like Los Angeles and San Diego further enhance the appeal of Indio as a great place to live and work.</li></ul>Benefits &amp; Beyond*Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.<ul><li>Superior health plan options</li><li>Dental, Vision, HSA/FSA, Life and AD&amp;D coverage, and more</li><li>Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%</li><li>Outstanding Paid Time Off</li><li>Student Loan Refinancing Discounts</li><li>Professional and Career Development Program</li><li>EAP, travel assistance, and identify theft included</li><li>Wellness program</li><li>Commuter Benefits Program</li><li>Purpose-driven culture focused on improving the lives of our patients, communities, and employees.</li></ul>We are excited to share the base salary range for this position is $24.28 - $30.36, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.Applicants only. No agencies please.

Vituity

Practice Administrator (Hybrid) - Inpatient Psychiatry - Coachella Valley Behavioral Health

Title: Senior Administrative Assistant
POSITION SUMMARY To provide administrative support to the Vice President of Business &amp; Finance as well as the Office of Business &amp; Finance.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES First point of contact for the Business &amp; Finance organization visitors, guests and callers. Performs a variety of variety of general clerical and administrative duties, including preparing routine correspondence, forms and other documents and assisting with assembling information for various projects. Performs administrative duties associated with contracts, purchasing and budgeting, including managing contracts, entering requisitions, corresponding with vendors regarding invoices and tracking budget line items. Interacts and communicates with students, staff and community partners. Perform routine clerical tasks for the Vice President Business &amp; Finance including answering phone, scheduling appointments, copying, scanning, faxing, filing, generating reports, opening/distributing mail and preparing log of incoming checks, ordering office supplies, assisting others with entering requisitions and various typing projects, assist students and visitors by providing information or directing them to the appropriate department or person.
Plan and prepare for travel, conferences and other special events. Establish and maintain digital and paper filing systems to track and archive sensitive and confidential correspondence, meeting notes and project files. Ensure contracts, invoices, amendments, and change orders are properly filed. Coordinates the Contract Approval Process (e.g., non-personnel) by maintaining a record system for new, current and expired contracts. Include routing legal documents for signatures and tracking renewal and expiration dates for action. Assist with the audit process to provide contractual commitments to auditors, as needed. Develop and maintain a filing system of both hard and electronic documents. Coordinate Student Refund Appeals process by entering information into database and submitting Appeals to Committee for approvals. Review each appeal for accuracy and contact students if questions, further documentation, and/or changes are needed. Track status of appeal throughout the process. Upon final committee decision, notify students via letter and all departments involved. Develop and maintain a filing system of both hard and electronic documents.
Generate Dual Service Agreements for instructors who are also employed elsewhere within the State government. Review agreements for accuracy and coordinate changes with the department. Maintains contracts database, submits agreements for authorized approvals between college and outside agencies. Develop and maintain a filing system of both hard and electronic documents. Prepare President’s Quarterly Report of Expense for Tennessee Board of Regents. Includes checking for accuracy and obtaining all auditable documentation and working with internal auditors on questions. Prepares meeting agendas, attends meetings, keeps records, and prepares minutes. May supervise student workers or temporary employees.
REQUIRED QUALIFICATIONS Associate’s degree
Three (3) years of experience providing a variety of administrative support
PREFERRED QUALIFICATIONS Bachelor’s degree
Certified Administrative Professional Certification (CAP)
Experience in preparing documents, reports, excel spreadsheets, and presentations
Familiarity with Banner, Dynamic Forms, SciQuest/Jagger, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Ability to work collaboratively with a wide range of population of faculty, staff and students. Detail oriented with the ability to multitask and work with competing deadlines. Discretion, judgment, and ability to handle confidential matters. Must be able to work independently, take initiative and make substantive decisions quickly. Excellent oral and written communication skills are required. Exceptional listening skills, interpersonal skills, diplomacy and the ability to effectively interact and build trusted relationships with wide range of internal and external constituencies. Proven ability to effectively organize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.
Open Until Filled: Yes
Rate of Pay: $45,727.50 - $54,873.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Motlow State Community College


      Senior Administrative Assistant
    

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Faculty of Arts and Sciences?The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: Harvard Forest is a research center within the FAS Division of Science at Harvard University and a leading institution for research in ecology, conservation, and land use history. Located in Petersham, Massachusetts, approximately 70 miles west of Cambridge, Harvard Forest encompasses 4,000 acres of woodlands, fields, and research sites dedicated to the study of forest ecosystems. As an ecological research site, Harvard Forest provides a dynamic environment for scientists, students, and collaborators from around the world to explore pressing environmental questions.The Director of Administration and Finance reports to the Director at Harvard Forest and plays a key leadership role in the strategic and operational management of the organization. This position oversees the financial, administrative, and human resources functions of Harvard Forest, ensuring the effective allocation of resources to support its mission of research, education, and outreach. The Director works closely with senior leadership to implement best practices in departmental operations and serves as a key liaison between the Harvard Forest Community, Harvard University central Offices, and external partners. 
Job-Specific Responsibilities: Responsibilities include but not limited to:Administration &amp; Operations<ul><li>Lead and develop administrative strategies that align with the mission and strategic goals of Harvard Forest.</li><li>Establish policies and procedures to enhance organizational efficiency, financial sustainability, and compliance with university and external regulations.</li><li>Serve as a liaison between Harvard Forest and university administration, ensuring effective communication and alignment with institutional priorities.</li><li>Support strategic planning efforts, including long-term financial forecasting and operational improvements.</li><li>Oversee administrative aspects of our on-campus housing, conference space, office space, and equipment, including financial oversight, space allocation &amp; assignments, asset management, and operational efficiency.</li></ul>Human Resources &amp; Staff Development<ul><li>Oversee a team of 4 direct reports, including a Department Coordinator, Financial Associate, Accounting Assistant, and Sponsored Research Administrator.</li><li>Responsible for processing staff and academic appointments including postdocs, associates, visiting scholars, Bullard Fellows, and other fellows, which includes working with the Office of Faculty Affairs on academic appointments, HR for staff appointments, working with Harvard International Office for an international or visa requirements.</li><li>Working closely with central human resources, serve as the HR lead for Harvard Forest (25+ staff and scholars), by providing guidance on recruitment, hiring, onboarding, performance management, and staff development.</li><li>Advise and support conflict resolution, performance improvement plans, and disciplinary actions as needed.</li><li>Partner with Harvard’s HR department to ensure compliance with university policies and labor laws.</li><li>Promotes diversity, equity, inclusion, and belonging (DEIB) initiatives within the organization.</li><li>Ensure appropriate training and certifications for relevant staff, including CPR, vehicle safety training, and other workplace safety requirements.</li><li>Manages confidential files and employee personnel records.</li></ul>Finance &amp; Budgeting<ul><li>Oversee Harvard Forest’s financial operations, including budgeting, accounts payables, accounts receivable, long-term financial planning, financial reporting, and resource stewardship.</li><li>Develop and implement financial policies to ensure compliance with Harvard University guidelines and external funding requirements.</li></ul>Sponsored Research Administration<ul><li>Oversee administrative support related to research funding, including providing administrative oversight during proposal development, budget preparation, and compliance with funding requirements.</li><li>Lead coordination of research operations needs for research projects at Harvard Forest. This includes:<ul><li>Working with scientists and faculty to understand the scope and requirements of research conducted on-site.</li><li>Collaborating with the Manager of Land Use and Facilities at HF to assess time and labor needs, utility usage, and associated costs.</li><li>Evaluating housing or space usage and ensuring appropriate cost allocation during the planning stage of research projects.</li></ul></li></ul><ul><li>Identify funding opportunities for major projects, infrastructure improvements, and operational needs.</li><li>Support faculty and research staff in navigating administrative processes related to grants and sponsored research.</li><li>Ensure adherence to university, state, and federal regulations related to research and research administration policies</li></ul> 
Working Conditions: This position will be based in Petersham, MA but may require occasional travel to Cambridge, MA, roughly 2-3 times per month. The position will be 100% on-campus for the first 90 days and then there is opportunity for a hybrid schedule for 1-2 days remote with Director in Residence's permission Qualifications Basic Qualifications: <ul><li>Must possess at least eight years of progressively responsible administrative management experience, including staff supervision, financial management experience in an academic or research environment.</li></ul> 
Additional Qualifications and Skills: <ul><li>Master's degree strongly preferred</li><li>Demonstrated experience in Financial Management including Sponsored Research Administration</li><li>Project Management and Operations Experience including involvement with building repairs or renovations</li><li>Strong quantitative, analytical and supervisory capability</li><li>Effective interpersonal and written communication skills</li><li>Ability to work with all constituents with tact and discretion</li><li>Ability to balance shifting priorities and to work independently.</li><li>Experience with Harvard's financial and human resource systems</li><li>Interest in the research, educational, and conservation mission of Harvard Forest.</li><li>Knowledge of experimental and safety procedures for environment containing dangerous mechanical equipment, and potentially hazardous chemical, biological, and radioactive materials</li></ul> Additional Information <ul><li>Standard Hours/Schedule: 35 hours per week</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity, Criminal, Motor Vehicle Record</li><li>Other Information:&nbsp;</li><li>All formal offers will be made by FAS Human Resources</li></ul>#LI-CM1Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 058. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Harvard University FAS Human Resources

Director of Administration and Finance

Tehachapi, CA – Seeking Emergency Medicine Practice AdministratorEverybody Has A Role to Play in Transforming HealthcareAs a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have.Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.The Opportunity<ul><li>Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community.</li><li>Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.</li><li>Provide executive support to the site medical director and site management team to meet contract expectations.</li><li>Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.</li><li>Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.</li><li>As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.</li><li>Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.</li><li>As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.</li><li>As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care.</li><li>Collect, track, and analyze all site financial and operational data.</li><li>Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.</li><li>Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.</li><li>Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.</li><li>Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.</li><li>Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies.</li><li>Develop and maintain site orientation checklists and manuals.</li><li>Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures.</li><li>As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.</li><li>Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team.</li><li>Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.</li></ul>Required Experience and Competencies<ul><li>Two to three years of experience in an office or healthcare setting required.</li><li>Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.</li><li>Experience working in the healthcare field is preferred.</li><li>Knowledge of healthcare and medical terminology preferred.</li><li>Knowledge of general Human Resource principles preferred.</li><li>Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.</li><li>Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.</li><li>Strong consultation skills and the ability to seek out information.</li><li>Strong work ethic, organizational skills, and interpersonal skills.</li><li>Ability to prioritize and work in a stressful environment.</li><li>Ability to be self-directed, motivated, and sensitive to deadlines.</li><li>Ability to express ideas and convey information effectively in verbal and written communications.</li><li>Able to create positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.</li><li>Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies.</li><li>Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.</li><li>Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.</li><li>Ability to establish and maintain effective working relationships as required by the duties of the position.</li><li>Ability to read, understand and communicate in English sufficient to perform the duties of the position.</li><li>Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.</li></ul>The PracticeTehachapi Valley Healthcare District – Tehachapi, California<ul><li>25-bed acute-care hospital with an annual ED volume of 60-80 patients per day.</li><li>24/7, 13-bed emergency department and three rural health clinics.</li><li>Satellite Stroke Center</li><li>General surgery and in-house hospital backup.</li><li>American Heart Association’s Get With The Guidelines®️ Silver Award for Stroke.</li></ul>The Community<ul><li>Tehachapi, California, nestled in the Tehachapi Mountains, offers a serene, small-town lifestyle with stunning natural beauty and a strong sense of community.</li><li>Known for the Tehachapi Loop, a famous railroad landmark where trains pass over themselves, the town is steeped in history and charm.</li><li>Outdoor enthusiasts enjoy hiking, mountain biking, and camping in the surrounding mountains, while the nearby Tehachapi Pass offers scenic drives and vistas.</li><li>The town is also home to a growing wine region, with local wineries and vineyards.</li><li>Tehachapi enjoys a Mediterranean climate with warm, dry summers and mild, snowy winters, perfect for enjoying year-round outdoor activities.</li><li>Its peaceful environment, combined with a friendly atmosphere, makes it an ideal place for families and those seeking a slower pace of life.</li></ul><ul><li>Located between Bakersfield and the San Joaquin Valley, Tehachapi offers easy access to both urban conveniences and outdoor adventures.</li></ul>Benefits &amp; Beyond*Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.<ul><li>Superior health plan options</li><li>Dental, Vision, HSA/FSA, Life and AD&amp;D coverage, and more</li><li>Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%</li><li>Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical</li><li>Student Loan Refinancing Discounts</li><li>Professional and Career Development Program</li><li>EAP, travel assistance, and identify theft included</li><li>Wellness program</li><li>Commuter Benefits Program</li><li>Purpose-driven culture focused on improving the lives of our patients, communities, and employees</li></ul>We are excited to share the base salary range for this position is $23.18 - $28.98, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.Applicants only. No agencies please.

Practice Administrator - Emergency Medicine - Tehachapi Valley Healthcare District

Pensacola, FL – Seeking Hospital Medicine Practice AdministratorEverybody Has A Role to Play in Transforming HealthcareAs a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have.Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.The Opportunity<ul><li>Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community.</li><li>Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.</li><li>Provide executive support to the site medical director and site management team to meet contract expectations.</li><li>Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.</li><li>Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.</li><li>As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.</li><li>Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.</li><li>As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.</li><li>As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care.</li><li>Collect, track, and analyze all site financial and operational data.</li><li>Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.</li><li>Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.</li><li>Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.</li><li>Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.</li><li>Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies.</li><li>Develop and maintain site orientation checklists and manuals.</li><li>Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures.</li><li>As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.</li><li>Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team.</li><li>Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.</li></ul>Required Experience and Competencies<ul><li>Two to three years of experience in an office or healthcare setting required.</li><li>Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.</li><li>Experience working in the healthcare field is preferred.</li><li>Knowledge of healthcare and medical terminology preferred.</li><li>Knowledge of general Human Resource principles preferred.</li><li>Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.</li><li>Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.</li><li>Strong consultation skills and the ability to seek out information.</li><li>Strong work ethic, organizational skills, and interpersonal skills.</li><li>Ability to prioritize and work in a stressful environment.</li><li>Ability to be self-directed, motivated, and sensitive to deadlines.</li><li>Ability to express ideas and convey information effectively in verbal and written communications.</li><li>Able to create positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.</li><li>Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies.</li><li>Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.</li><li>Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.</li><li>Ability to establish and maintain effective working relationships as required by the duties of the position.</li><li>Ability to read, understand and communicate in English sufficient to perform the duties of the position.</li><li>Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.</li></ul>The PracticeAscension Sacred Heart – Pensacola, Florida<ul><li>Level II Trauma Center and Nationally Certified Stroke Center.</li><li>566-bed facility with most sub-specialty backup excluding dermatology and rheumatology.</li><li>18-20 encounters per hospitalist per day and 10-12 encounters per hospitalist per night.</li><li>Closed ICU with no procedures required.</li><li>On-site intensivists, imaging, and labs.</li><li>The region’s only peds trauma referral center and high-risk pregnancy center.</li></ul>The Community<ul><li>Pensacola, Florida, known as the “City of Five Flags,” is a coastal gem blending rich history, natural beauty, and vibrant living.</li><li>Located in the westernmost part of the Florida Panhandle, it boasts pristine beaches like Pensacola Beach and Perdido Key with sugar-white sands and turquoise waters.</li><li>Landmarks include the National Naval Aviation Museum, home to the renowned Blue Angels, and Historic Pensacola Village, which showcases the city’s colonial heritage.</li><li>Residents enjoy a variety of activities, from kayaking and fishing to attending festivals and live music events.</li><li>Seasonal weather features mild winters and warm, sunny summers, ideal for outdoor recreation.</li><li>Pensacola's thriving economy, affordable cost of living, and friendly neighborhoods attract families and professionals.</li><li>Sports enthusiasts can cheer for the Pensacola Blue Wahoos, a minor league baseball team.</li></ul>Benefits &amp; Beyond*Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.<ul><li>Superior health plan options</li><li>Dental, Vision, HSA/FSA, Life and AD&amp;D coverage, and more</li><li>Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%</li><li>Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical</li><li>Student Loan Refinancing Discounts</li><li>Professional and Career Development Program</li><li>EAP, travel assistance, and identify theft included</li><li>Wellness program</li><li>Commuter Benefits Program</li><li>Purpose-driven culture focused on improving the lives of our patients, communities, and employees.</li></ul>We are excited to share the base salary range for this position is $19.87 - $24.84, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.Applicants only. No agencies please.

Practice Administrator - Hospital Medicine - Ascension Sacred Heart Pensacola

Job Description Summary: This role identifies and proactively develops policy recommendations that further the BCBS mission and drive solutions. Identifies and analyzes proposed regulatory and legislative initiatives at the federal and state level which present significant implications to BCBS Plans' members and clients. Identifies policy questions, advances meaningful policy solutions, and builds consensus with BCBS Plans and stakeholder allies on high-profile issues. Prepares formal comments regarding recommended policies and communicates key updates from BCBSA and federal/state policymakers to BCBS Plans. Leads BCBS Plan workgroups to advance corporate goals for assigned programs and/or issues. Works closely with BCBSA leadership to develop strategy around regulatory and legislative priorities for engagement with the White House, Administration, Congress and other key stakeholders in Washington. A strong knowledge of the Medicare Advantage program and Medicare payment systems required with the ability to demonstrate expertise in these areas and apply this knowledge to policy analysis and development.Responsibilities include but are not limited to:<ul><li>Leads the development of effective, consensus-based policy recommendations to promote BCBSA and BCBS Plan objectives at both state and federal levels. Manages the review of legislation and regulations to identify and provide feedback to policymakers and staff on strategic and business considerations. Develops advocacy documents to support these activities, including key messaging, one-pagers, and briefing materials. Provides policy support for coalitions, third-party inquiries and internal business partners on select focus areas. Brings forward new ideas and strategic thinking to promote BCBSA priorities and objectives.</li><li>Leads projects within assigned regulatory and legislative focus areas, including the identification of key business issues, legislative or regulatory analysis. Develops comment letters and resources for policymakers and educational materials for BCBS Plans. Produces bill summaries, policy analysis and memos on key issues and BCBSA positions for use by Plans. Leads BCBSA and Plan meetings to inform staff of key issues and actions taken by P&amp;A staff. Responsible for researching and developing responses to Plan inquiries.</li><li>Leads workgroup and related calls on focus areas. Identifies and communicates key regulatory and legislative activities to internal audiences, BCBS Plans and other external audiences. Collaborates with peers and others on BCBSA's business/operations team to support synchronized efforts to assess current landscape, identify opportunities for engagement for BCBSA leadership, and assist with implementing a forward-thinking, comprehensive, coordinated, strategy for assigned programs and/or issues.</li><li>Keeps up to date on legislative and regulatory positions and priorities, strategies, federal policymaking activities, external stakeholder positioning, and health care issues generally in order to maintain an understanding of key issues and strategies. May provide policy support to State Affairs team and work with state-based organizations (SBOs). Takes on various health policy projects as assigned.</li><li>Collaborates with BCBS Plan representatives, Policy and Advocacy staff and broader BCBSA staff. Engages with external stakeholders including federal policymakers and third-party representatives as appropriate.</li><li>Ensures senior management, senior leadership team and BCBS Plan representatives are informed as to pertinent legislative and regulatory developments.</li></ul>The posting range for this position is: $111,878.00-$160,925.77Required Education, Certifications and Experience:Education: <ul><li>Required Bachelor's Degree in Political Science, Public or Health Policy, Business or Public Administration; or equivalent work experience</li><li>Preferred Master's Degree in Health Policy, Public Policy, Health Administration, Public Heath or relevant subject</li></ul>Experience:<ul><li>7+ Years equivalent work experience Required</li></ul> Knowledge Skills and Abilities:<ul><li>Advanced knowledge of health care systems and understanding of legislative and policymaking process.</li><li>Strong communications skills; the ability to communicate effectively and persuasively, both orally and in writing</li><li>Strong planning and organizational skills</li><li>Strong human relations skills; and the ability to work with others in obtaining feedback/input, accomplishing goals, and meeting deadlines</li><li>Sophisticated/strategic thinking to determine how best to influence decision/policy makers</li><li>Comprehensive understanding of health policy issues and the legislative process, as well as experience with policy writing</li><li>Excellent interpersonal skills; demonstrated ability to develop and maintain relationships and influence outcomes</li><li>Excellent verbal and written communication skills, with the ability to identify issues and develop appropriate advocacy recommendations</li><li>Demonstrated ability to manage time and competing priorities</li></ul>Additional Preferred Experience:<ul><li>Experience working on one or more of the following Medicare Advantage policy areas: Stars program, Quality Bonus Payments, Medicare Advantage prescription drug plans, fraud, waste and abuse in Medicare, prior authorization processes and utilization management in Medicare, and telehealth policies.</li><li>Additional experience with Health insurance contracts and payment structures specific to Medicare Value-based care models and affordability initiatives in MedicarePolicy and legislative analysis related to Medicare regulations and legislation</li><li>Prior experience working for a health insurer, Congress, the Administration, or third-party stakeholders focused on Medicare programs is highly desirable. Experience working with public officials or in government is also valued.</li></ul>#LI_HYBRIDThe posted salary range is the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting.&nbsp; We may ultimately pay more or less than the hiring range andthis hiringrange may also be modified in the future. A candidate’s position within the hiring range may be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.&nbsp;This job is also eligible for annual bonusincentivepay.We offer a comprehensive package of benefits including paid time off, 11 holidays, medical/dental/vision insurance, generous 401(k) matching, lifestyle spending account and many other benefits to eligible employees.Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Blue Cross Blue Shield Association

Legislative and Regulatory Senior Policy Program Manager (Medicare Advantage)

Job Title Associate Chief Revenue Officer/UKHC Requisition Number RE50184 Working Title Associate Chief Revenue Officer Department Name H4027: REV Cycle MGT-PFE Work Location Lexington, KY Grade Level 18 Salary Range $156,062-294,861/year Type of Position Staff Position Time Status Full-Time Required Education MS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 9 yrs Required License/Registration/Certification None Physical Requirements The essential job functions of this position require you to: provide visionary and strategic leadership and fiscal and resource management; communicate and build strategic working relationships with staff, faculty, and other individuals from diverse backgrounds; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; positively represent UK HealthCare; and report to meetings at different locations both on campus and off campus. Shift Primarily 8am – 5pm; however, as an exempt level position, additional hours will be required as needed to perform job duties. Job Summary Lead Patient Financial Experience and Patient Access, Make a Systemwide Impact.Join UK HealthCare as a dynamic leader in Enterprise Patient Access Services, where you’ll drive high-impact strategies across insurance authorization, financial counseling, patient account resolution, and access optimization. In this executive-level role, you’ll lead performance-focused teams, reduce revenue leakage, and improve the patient experience through operational excellence and system innovation. We’re looking for a strategic thinker with strong analytic skills, proven success in healthcare access and revenue cycle operations, and the ability to partner effectively with physicians, clinical leaders, and senior executives. If you’re passionate about transforming patient access while improving outcomes and financial performance, this is your opportunity to lead at an enterprise level. Skills / Knowledge / Abilities The ideal candidate will possess progressive leadership experience across revenue cycle operations; with specific areas of focus on patient financial services or patient access functions. Does this position have supervisory responsibilities? Yes Preferred Education/Experience Preferred education and/or experience in an area of Business Administration, Accounting, Healthcare Administration and/or Public Health highly preferred. Deadline to Apply 10/26/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Associate Chief Revenue Officer/UKHC

<h3>Job Description:</h3>Lead Pension Administrator, Defined BenefitRoleUnder limited supervision, the Lead Pension Administrator, Defined Benefit will be responsible for processing all types of calculations.The Expertise and Skills You Bring<ul><li>Bachelor’s Degree or equivalent work experience</li><li>Solid grasp of Defined Benefits and Defined Benefits systems</li><li>Strong mathematical, analytical, and intuitive skills</li><li>Motivated and committed to excellence; positive demeanor and 'can do' work ethic</li><li>Ability to work as a standout colleague while meeting individual timeliness, accuracy goals and quality standards</li><li>Ability to adapt to a constantly evolving environment</li><li>Strong interpersonal skills and attention to detail</li><li>High integrity and discretion to ensure the confidentiality of private client and participant data</li><li>Strong written and verbal communication skills</li><li>Strong PC Software skills (i.e. Excel, Outlook, and Word)</li><li>The Lead Pension Administrator will use product and client specific procedures when completing calculations to ensure accuracy and timeliness of all work.</li><li>Manages XTRAC workflows, including accessing, researching and resolving complex/sensitive customer issues and may need to determine root cause for internal issues and customer inquiries</li><li>Resolves medium to high complex items across all clients of all types within a defined period of time</li><li>Acts as subject matter professional of end to end processing of calculations, employee resolutions, and have a working knowledge of the disbursements process</li><li>Is accountable for logging bugs against DBCS and Actuarial Certified Workbooks</li><li>Mentors and trains new associates to create depth and strength throughout the team while assisting the Defined Benefit Managers with developing associate goals and completing annual reviews</li><li>Assists with tracking client specific Service Level Agreements (SLAs)</li><li>Proactively identifies work item trends and works with various internal business partners to arrive at customer-centric solutions</li><li>Provides support for corporate action and project related tasks</li><li>Supports monthly testing of various systems upgrades and releases</li><li>Participates in special departmental projects</li><li>Provides back up support to DB Manager as needed.</li></ul>The TeamThe Lead Pension Administrator, Defined Benefit must interact with a diverse group within Fidelity, including client contacts and participants, and is a key contributor to the team environment and services provided to Fidelity’s client base.Note: Fidelity is not providing immigration sponsorship for this position.<h3>Certifications:</h3><h3>Category:</h3>Transaction ProcessingMost roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles.Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.

Fidelity Investments

Lead Pension Administrator

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.SummaryWe are seeking a highly organized and proactive&nbsp;Administrative Assistant&nbsp;to support the VP Research&amp; Translational Science and calendar management for the SVP, Chemistry, and SVP Discovery. This role is ideal for a detail-oriented professional who thrives in a fast-paced biotech environment and can manage confidential information with discretion. The successful candidate will demonstrate strong communication skills, critical thinking, and the ability to anticipate needs and solve problems independently.Job ResponsibilitiesEssential duties and responsibilities include the following.&nbsp; Other duties may be assigned.<ul><li>Calendar management for SVP Chemistry, SVP Discovery, and VP Research &amp; Translational</li><li>Coordinate internal and external meetings, including room booking, AV setup, and materials prep</li><li>Coordinate with Talent Acquisition on interview scheduling, candidate debriefs, and onboarding.</li><li>Plan and support team-building events, department meetings, and offsites</li><li>Draft communications, meeting agendas, and summaries as needed</li><li>Provide dedicated administrative support for high-priority programs</li><li>Coordinate all program-related meetings, including agenda planning, scheduling, follow-ups, and documentation</li><li>Track and follow up on program action items and deliverables in collaboration with project leads and program manager</li><li>Prepare and process expense reports, memberships, PO’s and travel arrangements</li><li>Maintain shared drive organization, SOPs, and documentation for functional areas</li><li>Coordinate vivarium training schedules and maintain related documentation</li><li>Support IACUC-related logistics (e.g., meeting coordination, taking and distributing minutes)</li><li>Internal communication related to vivarium operations</li><li>Assist with projects involving Medical Affairs, Clinical Development, Regulatory, and other departments.</li><li>Track and follow up on cross-functional action items, including those between BMS and RayzeBio.</li></ul>Additional Duties<ul><li>Provide backup support to other RayzeBio leadership team members as needed.</li><li>Assist with office management tasks.</li><li>Less than 10% of travel may be required.</li></ul><h4>Education and Experience</h4><ul><li>Bachelor’s degree or equivalent work experience required.</li><li>Minimum 5 years of executive assistant experience, with at least 2 years supporting C-suite executives in the pharmaceutical, biotech, or healthcare industry.</li></ul><h4>Skills and Qualifications</h4><ul><li>Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and document management tools.</li><li>Excellent verbal and written communication skills.</li><li>Ability to manage multiple priorities and deadlines with minimal supervision.</li><li>Exceptional organizational skills and attention to detail, with ability to be proactive in anticipating schedule changes and balancing of priorities</li><li>Discretion in handling confidential and sensitive information.</li><li>Familiarity with medical, clinical, or regulatory terminology is a plus.</li></ul>Physical DemandsWhile performing the duties of this&nbsp;job, the employee is regularly required to sit, reach with hands and arms, and talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this&nbsp;job&nbsp;include&nbsp;close vision and distance vision.&nbsp;Work&nbsp;EnvironmentThe noise level in the&nbsp;work&nbsp;environment is usually moderateIf you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.Compensation Overview:San Diego - RayzeBio - CA: $66,763 - $80,901&amp;#xa;The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience.&nbsp; Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit <a href="https://careers.bms.com/life-at-bms/" target="_blank">https://careers.bms.com/life-at-bms/</a>. Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.On-site ProtocolBMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to <a href="mailto:adastaffingsupport@bms.com" target="_blank">adastaffingsupport@bms.com</a>. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information:&nbsp;<a href="https://careers.bms.com/california-residents/" target="_blank">https://careers.bms.com/california-residents/</a>Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

Bristol Myers Squibb

Administrative Assistant

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.Position SummaryWe are seeking a highly skilled Retirement Professional with a focus on 401(k) savings and retirement plan management. This position will play a crucial role in ensuring the efficient administration, compliance, and optimization of our 401(k) program. It offers a unique opportunity to contribute to the financial wellbeing of our employees while working in a dynamic and collaborative environment.Operational responsibilities include, but are not limited to, the operations, execution, administration, and operational communications of Bristol-Myers Squibb (BMS) benefits, including the 401(k) plan, Benefits Equalization Plan (BEP), and other retirement programs. Responsibilities include managing the implementation of new and modified 401(k) savings and retirement plans, covering processes, procedures, change management, system requirements, vendor requirements, and documentation. The position is also responsible for handling day-to-day operational activities, ensuring effective plan design implementation, streamlining processes, and maintaining adherence to regulatory and compliance requirements. Additionally, the role requires addressing, solutioning and resolving vendor issues, Tier 2 inquiries, escalations, ad-hoc inquiries, as well as ensuring the timely completion of audit requests and providing necessary information for compliance, audits, contract management, and governance.This role will partner closely with Total Rewards Strategy and Service Delivery Management Partners, People Services Capability Center teams (including Payroll), Third-Party Vendors, Legal, the Corporate Secretary’s office, Compliance, and Finance.This position is integral to maintaining the integrity and efficiency of our retirement programs, ensuring they meet the needs of our employees and comply with all regulatory requirements. If you are a dedicated professional with a passion for retirement plan management, we invite you to join our team and make a meaningful impact on the financial future of our workforce.Essential Functions<ul><li>Subject matter expert for all US/PR qualified and non-qualified savings and retirement plans – operations and regulatory environment.</li><li>Accountable for the delivery of excellent customer experience and monitoring trends and issues that may impact the employee experience with the plan. Manages the operations and administration of the BMS US/PR Savings and Retirement Plans, including contributions, distributions, loans, withdrawals, vesting, payroll deductions, statutory and legal filings, coordinating with finance, tax, legal, internal and external auditors, and applicable vendors.</li><li>Ensures robust controls are embedded in each process and operating as designed; supports the implementation and adherence to SOX controls and compliance, audit activities as needed, ensures compliance for all plan documents and statutory requirements related to benefits, savings and retirement plans and programs operations.</li><li>Actively participates in the audit process and fulfils regulatory reporting requirements, including the non-discrimination testing, blackout restrictions and relevant financial reporting.</li><li>Liaises with third party vendor partners, payroll, and other teams, to promptly resolve operational and systems issues.</li><li>Documents and deploys processes for savings and retirement plan operations and service support, with process improvement and customer experience focus.</li><li>Participates in the design, development, testing and implementation of websites, enrollment tools, and other content and communication.</li><li>Responsible for development of functional requirements for savings and retirement plan integrations (files) between HR system, payroll system, benefits systems, ensuring data files are accurate.</li><li>Operationalizes the annual BEP/savings elections, annual additional savings contributions file, etc.</li><li>Acts as point of contact for escalation and resolution of Tier 2 queries, plan interpretation and appeals.</li><li>Responsible for ensuring internal processes are documented and updated versions are maintained.</li><li>Responsible for ensuring Knowledge Articles are updated and provide recommendations for content articles to resolve common questions.</li><li>Supports communicating change and develops and delivers ongoing learning/development of functional expertise of the extended People Services teams.</li><li>Collaborates with Benefit Operations teams in the implementation and standardization of operational changes, reports and interfaces to reduce costs and improve efficiency and client satisfaction.</li></ul>Experience Preferred<ul><li>5-7+ years’ experience in human resources service delivery, within operational/administrative areas in a highly matrixed, shared service environment, strongly preferred.<ul><li>5+ years of experience overseeing retirement plan administration, with a focus on 401(k) savings plans.</li><li>Strong knowledge of ERISA, IRS regulations, DOL guidelines and other relevant compliance standards.</li><li>Experience working with third-party administrators, recordkeepers and investment managers.</li></ul></li><li>Demonstrated deep functional knowledge of US Savings and Retirement programs, trends, best practices and recent legislative and other changes, required. Additional experience in PR preferred.</li><li>Strong working knowledge and understanding of SOX controls as they relate to US Savings 401(k) plans operations and administration. Additional experience in PR preferred.</li><li>Experience with system integrations, reporting requirements and specifications to maximize integration process efficiencies, strongly preferred.</li><li>Demonstrated ability to influence stakeholders at all levels in the organization, preferably in a highly matrixed organization.</li><li>Demonstrated analytical abilities, attention to detail and the ability to successfully manage multiple competing tasks and priorities.</li><li>Experience coordinating large project plans using relevant tools and strong organization skills.</li><li>Knowledge and understanding of process flows, mapping and relevant tools.</li><li>Ability to work independently as well as collaboratively within internal and external team environments.</li><li>Advanced/expert level MS Excel, required.</li><li>BS, BA or graduate degree in business or equivalent experience.</li></ul>Ideal Candidates Would Also Have:<ul><li>Experience working with: Workday, ServiceNow, ADP and vendor management.</li><li>Certified Employee Benefits Specialist (CEBS) or equivalent Industry designation, preferred.</li></ul>#LI-HybridIf you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.Compensation Overview:The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience.&nbsp; Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit <a href="https://careers.bms.com/life-at-bms/" target="_blank">https://careers.bms.com/life-at-bms/</a>. Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.On-site ProtocolBMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to <a href="mailto:adastaffingsupport@bms.com" target="_blank">adastaffingsupport@bms.com</a>. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information:&nbsp;<a href="https://careers.bms.com/california-residents/" target="_blank">https://careers.bms.com/california-residents/</a>Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

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