Administrative Support Associate I

Job Title
Administrative Support Associate I

Requisition Number
RE55929

Working Title

Department Name
3J520:Human Resources Solution Center

Work Location
Lexington, KY

Grade Level
41

Salary Range
$16.15-25.81/hour

Type of Position
Staff

Position Time Status
Full-Time

Required Education

AA

Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience

3 yrs

Required License/Registration/Certification

None

Physical Requirements

The essential job functions of this position require you to: communicate and work cooperatively with staff, faculty and applicants from diverse backgrounds; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service; complete work with interruptions; ensure work is detailed, accurate and completed in a timely manner; perform work in a sedentary position, utilizing computer, keyboard, mouse and telephone the majority of the day; and work successfully in a team as well as independently.

Shift

Monday – Friday 8:00am – 5:00pm (40 hours/week)

Job Summary

The Onboarding Specialist serves as the primary point of contact for new hires from offer acceptance through day-one readiness. This position delivers a concierge-level onboarding experience by guiding new hires through onboarding requirements, proactively resolving barriers to employment, and ensuring all pre-employment and onboarding activities are completed accurately, compliantly, and on time.

Using iCIMS and related HR technologies, the Onboarding Specialist manages onboarding workflows, monitors completion of pre-employment screenings, Form I-9 requirements, background checks, drug screens, motor vehicle record reviews, and other employment prerequisites. This position partners closely with recruiters, hiring managers, payroll, HR Operations, and departmental stakeholders to ensure a seamless transition into employment while maintaining a strong focus on service excellence, compliance, and operational efficiency.

Skills / Knowledge / Abilities

Three years of experience in human resources, onboarding, customer service, recruiting operations, shared services, or related administrative functions.

Does this position have supervisory responsibilities?
No

Preferred Education/Experience

Experience in working within a Human Resources Department specifically coordinating pre-employment screening requests.

Deadline to Apply
09/30/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.