College Business Analyst Specialist

Job Title
College Business Analyst Specialist

Requisition Number
RE56242

Working Title
Business Officer

Department Name
8H300:Civil Engineering

Work Location
Lexington, KY

Grade Level
45

Salary Range
$48,214-79,560/year

Type of Position
Staff

Position Time Status
Full-Time

Required Education

BA

Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience

3 yrs

Required License/Registration/Certification

None

Physical Requirements

Sitting for long periods of time; extensive use of computer; performing repetitive motion tasks; effectively communicating with individuals from various backgrounds.

Shift

Monday-Friday 8:00am – 5:00pm with additional hours as required.

Job Summary

Strengthening Financial Stewardship, Administrative Operations, and Student Support in Civil Engineering

The University of Kentucky is seeking a College Business Analyst Specialist to join the Department of Civil Engineering in the Stanley and Karen Pigman College of Engineering.

Serving as the department’s Business Officer, this position supports sponsored projects, financial and administrative operations, scholarships, and academic programs in partnership with departmental leadership and College and University offices. The role uses independent judgment to resolve complex business matters, maintain compliance, improve processes, and provide timely support to faculty, staff, and students.

What You’ll Do

• Lead administrative and financial management for an assigned sponsored-project portfolio, including award monitoring, financial projections, reconciliations, compliance reviews, budget adjustments, prior approvals, and closeout activities.
• Monitor grant expenditures, payroll distributions, cost share, participant support, subawards, equipment, travel, supplies, and project balances, identifying financial or compliance concerns and coordinating corrective action.
• Coordinate purchasing and financial transactions, including requisitions, ProCard activity, expense reports, reimbursements, journal vouchers, vendor orders, supporting documentation, and funding verification.
• Coordinate faculty, staff, student, and guest travel, including requests, reservations, Concur processing, expense reports, documentation, and reconciliation.
• Plan and administer departmental meetings, awards, alumni activities, recruitment programs, student functions, camps, special visits, and other events, including budgets, vendors, facilities, communications, logistics, and expense reconciliation.
• Administer scholarship and student-support funding processes, including fund restrictions, award schedules, committee materials, recipient records, account reconciliation, reporting, and issue resolution.
• Coordinate selected undergraduate and graduate academic processes, including course and curriculum actions, graduate teaching assistant records and assignments, training requirements, GSAS contracts, and program documentation.
• Support student recruitment, engagement, transfer initiatives, academic communications, website and promotional content, and enrollment and program reporting.
• Provide administrative support to departmental leadership, coordinate sensitive and confidential matters, and supervise the day-to-day work of an assigned hourly student employee.

What You’ll Bring

• Expertise in sponsored-project administration, grant financial management, award monitoring, sponsor compliance, reconciliation, financial projections, and risk identification.
• Strong working knowledge of purchasing, ProCard administration, vendor management, travel coordination, Concur, event planning, transaction documentation, and office administration.
• Ability to interpret funding restrictions, maintain accurate scholarship and student-support records, analyze financial information, and develop useful reports.
• Experience supporting academic administration, graduate affairs, curriculum processes, student recruitment, and program records.
• Strong analytical judgment, organization, problem-solving, communication, customer service, and confidentiality.
• Ability to collaborate effectively with principal investigators, departmental leadership, College and University offices, students, vendors, sponsors, and other internal and external partners.
• Experience with systems and tools including SAP, BW, Concur, Canvas, Microsoft Office, myUKGPS, Curriculog, and digital content management.

Minimum Requirements

• Bachelor’s degree
• 3 years of related experience

What’s In It for You

• Play an integral role in supporting the financial, administrative, and academic operations of Civil Engineering.
• Build broad professional experience across sponsored projects, finance, scholarships, academic administration, events, and student support.
• Contribute directly to effective research administration, student success, and service to faculty, staff, and students.
• Hybrid work eligibility with approval.
• UK’s Exceptional Benefits

Why Now?
Effective sponsored-project administration and dependable business operations are essential to supporting research, academic programs, and student services within Civil Engineering. This position provides focused oversight of assigned grants while helping the department navigate complex financial, purchasing, travel, scholarship, and administrative requirements.

Through careful financial monitoring, responsive operational support, and coordination across academic and student-focused activities, the Business Officer helps faculty, staff, and students move their work forward while strengthening compliance, accountability, and service across the department.

Skills / Knowledge / Abilities

SAP, Tableau, CDEM, Excel, and Word. Strong attention to detail. Effective communication skills. Experience managing and mentoring staff.

Does this position have supervisory responsibilities?
Yes

Preferred Education/Experience

Deadline to Apply
10/30/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.