Family and Medical Leave Administrator

Job Title
Family and Medical Leave Administrator

Requisition Number
RE56148

Working Title
Family Medical Leave Administrator

Department Name
3JHRE:Employee Relations/Leave Administration

Work Location
Lexington, KY

Grade Level
43

Salary Range
$40,685-65,083/year

Type of Position
Staff

Position Time Status
Full-Time

Required Education

BA

Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience

3 yrs

Required License/Registration/Certification

None

Physical Requirements

The physical requirements of this position include: occasionally lifting, pushing, and/or pulling objects up to 25lbs; standing or walking with objects up to 25lbs; sitting at a computer workstation for extended periods of time with regular repetitive motions (such as typing); and occasional job-related travel (<10% of the time).

Shift

Monday-Friday 8:00am – 5:00pm, may include additional hours per business needs. Position is NOT eligible for hybrid/remote scheduling

Job Summary

Support employees and departments through accurate, responsive Family and Medical Leave administration

The University of Kentucky is seeking a Family Medical Leave Administrator to join the Human Resources team.

This role serves as a primary resource for Family and Medical Leave (FML) administration across University Campus and UK HealthCare, managing leave requests and supporting compliance with federal FMLA requirements. The position also educates employees and administrators on FML guidelines and processes while providing additional support for Workers’ Compensation and Long-Term Disability as needed.

What You’ll Do

• Review FML requests and determine approval or denial based on applicable requirements.
• Manage FML cases, provide written notifications to employees and departments, and coordinate return-to-work activities as applicable.
• Monitor FML administration to support compliance with federal FMLA regulations.
• Provide training and education to employees, supervisors, managers, and physicians on federal FML guidelines and internal processes.
• Serve as a resource for FML questions and process clarification across University Campus and UK HealthCare.
• Support Workers’ Compensation and Long Term Disability activities as needed.
• Collaborate with related departments and groups to provide responsive, accurate customer service.

What You’ll Bring

• Strong written, oral, nonverbal, and presentation communication skills.
• Excellent planning, organization, prioritization, and attention to detail.
• Sound independent judgment and strong technical/professional knowledge.
• Ability to maintain confidentiality and handle sensitive matters appropriately.
• Strong collaboration, active listening, responsiveness, and emotional intelligence.

Minimum Requirements

• Bachelor’s degree
• 3 years of related experience

What’s In It for You

• An opportunity to serve as a key FML resource supporting employees and departments across University Campus and UK HealthCare.
• Opportunities to share professional knowledge through training and education while collaborating with employees, administrators, managers, and physicians.
• UK’s Exceptional Benefits

Why Now?
Consistent and knowledgeable FML administration is essential to supporting employees while helping the University meet federal requirements. This position provides dedicated case management, clear communication, and practical guidance throughout the leave process.

By serving as both an FML administrator and an educational resource, this role helps employees and departments navigate leave requirements accurately and supports effective service across University Campus and UK HealthCare.

Skills / Knowledge / Abilities

The ideal candidate will have the ability to manage multiple tasks and/or projects while accurately completing routine functions in a fast paced, high intensity, professional work environment; knowledge of SAP/KRONOS; proficient in Microsoft Office; excellent attention to detail; exceptional planning and organizational skills; effective written and verbal communication skills; ability to solve routine problems and manage resources; demonstrated ability to provide superior customer service, time management, and judgment; and respect for confidentiality.

Does this position have supervisory responsibilities?
No

Preferred Education/Experience

Prefer Bachelor’s degree and previous work experience administering the Family Medical Leave program.

Deadline to Apply
11/09/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.