Outreach and Enrollment Specialist, Climate and Environmental Jobs Act (CEJA)

Position: Outreach & Enrollment Specialist, Climate and Environmental Jobs Act (CEJA)
Department: Career & Technical Education (CTE)
Division: Career & Technical Education (CTE)
Employee Status: Full-Time (Grant funded through June 30, 2027)
Type: Professional Staff Association (PSA)
Grade: J
Salary: $57,000 annually
Location/Hours: Rockford, Belvidere, Freeport (hours could include evening and or weekend)
FLSA: Exempt
ICCB Classification: Tech/Professional
Issued: 09/2026
Rock Valley College does not offer sponsorship for employment-based visas for this position now or in the future. Applicants must be currently authorized to work in the United States without the need for employer sponsorship.

Application Deadline: Tuesday, September 29, 2026

Reporting Relationships
Reports to: CEJA Training Director
Supervision Exercised: May supervise intern and student workers

Job Summary
The Outreach & Enrollment Specialist (CEJA) is responsible for conducting outreach, community education, recruitment, and participant enrollment activities that connect eligible individuals to CEJA training and workforce opportunities. The Outreach and Enrollment Specialist works closely with participants throughout the enrollment and training process, including assisting with program navigation, eligibility documentation, access to wraparound services, participant support, and transition to apprenticeship or employment. The position also builds and maintains relationships with community organizations, training providers, employers, and workforce partners to support recruitment, participant success, and alignment with regional clean energy workforce needs.

Essential Duties and Responsibilities include the following. Related duties may be assigned.
• Conduct CEJA outreach events, presentations and activities to share information on training and careers in the energy industry with diverse populations in the and ensure communication and marketing is delivered in underserved areas
• Create partnerships with regional educational institutions, community organizations, local employers, and labor unions to connect with eligible individuals
• Raise awareness of the CEJA workforce programs in the region by providing information to organizations, individuals and other relevant stakeholders
• Develop and maintain outreach and recruitment strategies, materials, presentations, and communications to support CEJA enrollment goals and reach eligible populations
• Provide appropriate referrals for individuals to training programs and assist in navigating the enrollment process to all CEJA-related programs
• Coordinate participant intake, eligibility documentation, enrollment, orientation, and onboarding for CEJA training programs
• Maintain regular communication with applicants and prospective participants throughout the recruitment, eligibility, enrollment, and training process
• Manage applicant pipelines, referrals, waitlists, and cohort enrollment to support timely placement of eligible participants into training opportunities
• Maintain accurate participant records and reports, including eligibility documentation, case notes, attendance, training progress, completion information, participant services, and other required program documentation in compliance with program requirements
• Share responsibility with CEJA program staff for maintaining complete and accurate participant records and ensuring required documentation is collected throughout the participant's participation in the program
• Monitor participant attendance, engagement, and progress during training and provide timely follow-up when concerns arise
• Provide ongoing participant support throughout training, including identifying barriers to participation and connecting individuals with appropriate wraparound services and resources
• Coordinate participant attendance verification, stipend documentation, and other records necessary to support timely and accurate stipend processing
• Assist with the coordination of training cohorts, including participant communications, orientations, schedules, training calendars, materials, and communication with instructors and training providers
• Assist with the purchasing and procurement of program supplies, external vendors, training materials, participant supports, equipment, and other items necessary for CEJA program operations
• Coordinate purchase requests, vendor information, quotes, receipts, and supporting documentation in accordance with College and grant requirements
• Coordinate the distribution and documentation of participant-related supplies, materials, equipment, or supportive-service items as applicable
• Coordinate with community organizations, workforce partners, CEJA partners, and training providers to ensure participant referrals are completed and services are coordinated
• Support participant retention through regular communication, problem-solving, referrals, and coordination with instructional and program staff
• Track participant completion and transitions to employment, apprenticeship, additional education, or other workforce opportunities
• Collaborate with employer engagement and placement staff to support participants in transitioning from training to employment and provide information necessary for placement and follow-up activities
• Assist with tracking and reporting program outcomes, including recruitment, enrollment, attendance, participant services, training completion, and employment outcomes
• Establish positive rapport with individuals and partner agencies in the community
• Show acceptance and flexibility in dealing with persons from disadvantaged social, economic and educational backgrounds
• Maintain confidentiality and strong ethical practices while working with participants
• Other duties as assigned
• Consistently demonstrate ability to work and communicate with a variety of audiences including partners and program participants through electronic, written and spoken means

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications
• Associate degree OR a professional state licensure/credential with a minimum of two years of experience in education, social services, public service, workforce development, or community-based programming.
• Valid Driver's License.
• Working knowledge of various clean energy fields preferred.
• Demonstrated ability to work with individuals with barriers to employment and understand and communicate with diverse groups.
• Strong verbal and written communication skills.

Work Environment
While performing the duties of this job, the employee regularly works in an office setting. Primarily works with a diverse staff and partners to ensure appropriate and effective services

Physical Demands
Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.