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Title: Administrative Associate
POSITION SUMMARY This position will provide administrative support to one or more individuals at the department level.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Performs routine clerical tasks including answering the phones, data entry, and document preparation. Prepares routine correspondence, reports, contracts, forms, and other documents. Assists visitors and callers by providing information or routing them to the appropriate person. Assists in assembling information for various reports and projects. Keeps appointment schedule, arranging meetings, and interviews as directed. Operates a computer and applicable programs. Maintains and orders office supplies and other materials as needed. May supervise student workers.
REQUIRED QUALIFICATIONS High School Diploma
Two (2) years of relevant experience
PREFERRED QUALIFICATIONS One (1) year of experience working in a higher education setting
Familiarity with Banner, Dynamic Forms, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Proficient in Microsoft Office applications. Effective interpersonal and communication skills. Ability to work independently and demonstrate initiative. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Ability to work some evenings and weekends as required.
Open Until Filled: Yes
Rate of Pay: $34,354.00 - $41,228.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Motlow State Community College


      Administrative Associate
    

Job Requirements This specific restaurant is independently owned and operated by a Whataburger franchise.&nbsp;Please click on the apply button below to be redirected to this franchisee’s website. Once there, you will be able to learn more about this position information and their application process.

Whataburger

Manager

At Revere Health, we value the health of our patients above all else. Al the largest independent multi-specialty physician group in Utah, our healthcare system gives patients the best in communication, quality, coordination and innovation. Founded in 1969 in Provo, Utah, Revere Health has grown to include 29 medical specialties in over 100 locations throughout Utah, Arizona and Nevada.Position Summary:As the cornerstone of our healthcare facility, your face will be the first impression our patients see. Friendly customer service is a must. This position requires excellent customer service skills with patients and employees. Individual must also be flexible, organized and able to multitask. Essential Job Functions:&nbsp;Receptionist needed for a Family Medicine and Urgent Care clinic. You will be taking patient phone calls, creating accounts for new patients, scheduling appointments, and creating tasks with patient questions and concerns, working closely with the physicians and staff. Essential Job Functions: Arrive each day ready to have a professional working relationship with patients, physicians, and co-workers. Assist in accurately setting up and maintaining patient information while also providing excellent customer service. As a receptionist, you should love interacting with new people, making personal connections easily, and ensuring that every patient feels welcome and valued. You will be one of the first interactions that patients will have when they call in to the organization. You will navigate challenging opportunities as they arise and provide excellent customer service to our patients, co-workers, and physicians. You are the key to helping our patients understand our processes and procedures. You will feel good about representing a company with a solid reputation and playing an important role in the success of its physicians and employees. Are you a team player with a positive, can-do attitude? Do you have excellent communication and interpersonal skills? Are you self-motivated and able to work independently? If so, then we want you to join our team! Greeting patients as they arrive and being a central figure of the front desk Answer incoming calls, take messages, transfer calls and make calls to patients as needed Prior Authorizations, calling insurance companies Identifying and resolving minor patient billing issues or questions Managing patient appointments, insurance information and co-pay collection Updating and maintaining patient records through our electronic system Working with our team to streamline the patient experience Maintain cleanliness of the waiting room and other areas as needed Other duties as assigned Qualifications:&nbsp;Must have front desk experience-Medical front desk is preferred Excellent communication skills Multi-tasking Ease with people, phones and computer programs Hours:&nbsp;Clinic hours are Monday-Saturday 8am-8pm Shifts vary Rotating Saturdays for UC Applicant will need to have open availability

Revere Health

Front Desk Medical Receptionist-PT-Family Med/Urgent Care-Eagle Mountain

Initial Posting Date: 06/24/2025Application Deadline:07/06/2025Agency:Oregon Health AuthoritySalary Range:3,705.00-5,419.00 MonthlyPosition Type:EmployeePosition Title:Administrative Specialist 1 (Forensic Evaluation Services)Job Description:Opportunity Awaits, Apply Today!&nbsp; - Administrative Specialist 1 (Forensic Evaluation Services)This position will provide administrative support and coordination for the Forensic Evaluation Services (FES) Psychology team. A primary focus of this role will be assisting with the preparation, formatting, and management of court-related documents. Familiarity with legal documents and the court system is highly desirable. In addition to supporting the court documentation process, this position will help ensure efficient scheduling, data entry, and tracking of evaluations and communications. The role also includes general administrative duties to support the smooth operation of the FES Psychology team, including generating reports, maintaining records, and coordinating with internal departments and external agencies.&nbsp;If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.The Oregon State Hospital provides patient-centered, psychiatric treatment for adults from throughout the state who need hospital-level care. Our primary goal is to help people recover from their illness and return to the community. Our services include psychiatric evaluation, diagnosis, and treatment, as well as community outreach and peer support. Watch “Welcome to the Oregon State Hospital” video here.What We Are Looking ForMinimum Qualifications: These qualifications must be visible in your application for consideration.<ul><li>Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data</li></ul>OR<ul><li>An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data</li></ul>OR<ul><li>An equivalent combination of education and experience.</li></ul>Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.<ul><li>Attention to Detail – Accurately reviews, prepares, and manages legal and clinical documentation, ensuring quality and compliance with court standards.</li></ul><ul><li>Familiarity with Legal/Court Systems – Understands court procedures and legal terminology; experience handling court-related documents is a strong plus.</li></ul><ul><li>Strong Organizational Skills – Manages multiple tasks, priorities, and deadlines efficiently while maintaining organized records and schedules.</li></ul><ul><li>Professional Communication – Communicates clearly and respectfully with staff, legal professionals, and external agencies, maintaining confidentiality at all times.</li></ul><ul><li>Proficiency with Administrative Technology – Skilled in Microsoft Office and database systems; able to accurately enter and manage sensitive informatio</li></ul>Special Requirements: To be hired, you must have an abuse check, criminal records and driving records check that meets OHA criteria at the time of hire, and throughout employment.Application GuidanceHow to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, Cover Letter&nbsp; and answer all supplemental questions.&nbsp;<ul><li>External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.</li></ul><ul><li>Internal Candidates: Current State of Oregon employees must apply through theiremployee Workday login. Be sure to follow all application submission requirements.</li></ul>After You Apply:<ul><li>Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.</li></ul><ul><li>Remember to check your email (including your junk folder) and Workday inbox for updates on your application.</li></ul><ul><li>We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.</li></ul>Reminders:<ul><li>Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!</li></ul><ul><li>This recruitment will be used to fill one full-time position located in Salem OR, and may be used to fill future vacancies as they occur. This position is represented by Service Employees International Union (SEIU).</li></ul><ul><li>This position is 100% on site. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.</li></ul><ul><li>Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact Barry Lein at email: <a href="mailto:barry.lein@oha.oregon.gov" target="_blank">barry.lein@oha.oregon.gov</a> and phone/text: 503-440-6484</li></ul>Benefits of Joining Our TeamWe offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:<ul><li>Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.</li></ul><ul><li>Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.</li></ul><ul><li>Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.</li></ul><ul><li>Possible eligibility for the Public Service Loan Forgiveness Program.</li></ul><ul><li>Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).</li></ul><ul><li>Training opportunities that will help grow your career with the State of Oregon.</li></ul>Additional Details<ul><li>The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.</li></ul><ul><li>The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.</li></ul><ul><li>Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.</li></ul>Helpful Links &amp; ResourcesHow to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans ResourcesThe Oregon Health Authority is an equal opportunity, affirmative action employer, committed to diversity and pay equity.

Oregon Health Authority

Administrative Specialist 1 (Forensic Evaluation Services)

Position Title: Property Coordinator Location: Daly City, CA Full Time/Part Time: Full time Req ID: R274-2025 Description: ******Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.****** We are seeking a Property Coordinator to assist and support the Property Manager with the day-to-day management of their portfolio of properties. Primary focus is related to administrative functions and tenant / vendor relations including, but not limited to the following: collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects; review and coding of all vendor invoices; coding and processing of all Job Cost related documents; re-class of expenses; coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open &amp; close of utility accounts; vacancy cleanouts and vacancy profiles; assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.; assist Property Manager with the preparation of annual budgets; coordination of travel and expense reports;Daily review and response to cases logged in Kimco’s Customer Service platform; issue work orders to vendors and follow-up to ensure work orders have been completed; maintain a Best-In-Class relationship with tenants via verbal and written communications.Requirements:<ul><li>Background in retail commercial real estate </li><li>At least two years of experience in a fast-paced corporate setting </li><li>Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)</li><li>Bachelor's degree or equivalent working experience</li><li>Prior administrative experience</li></ul>The expected salary range for this position is between $55,000 and $65,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability ** About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and rapidly expanding Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of December 31, 2024, the company owned interests in 568 U.S. shopping centers and mixed-use assets comprising 101 million square feet of gross leasable space. PI274224523

Kimco Realty Corporation

Property Coordinator

<h4>What The Role Is</h4>Reporting to the Site Manager, the Renewables Site Administrator is responsible for supporting staff efforts as requested for correspondence, contracts, meeting preparation, and management reports. The primary objective is ensuring efficient and effective day-to-day operations of San Juan Mesa Wind Farm.<h4>What You'll Be Doing</h4><ul><li>Daily work order processing in SAP, to include material consumption, goods movements, labor hours, and other key measurements associated with each job/task. Work closely with the SAP Maintenance Planner to administer planned maintenance cycles and serialized component movements.</li><li>Execute and administer spare parts inventory related responsibilities including organization of stockroom, receiving, goods movements, cycle counts and the tracking and recording of serialized components.</li><li>Purchasing and Receiving activities, such as generating requisitions, administering purchase orders, receiving goods, purchasing tools and/or equipment, resolving vendor discrepancies, etc.</li><li>Invoice processing and reconciliation, as required.</li><li>Assist with planning and scheduling team activities.</li><li>Assist with preparation of annual site business plans and project budgets.</li><li>Assist in preparing and submitting monthly accruals as well as fixed asset documentation for capital projects to the accounting department.</li><li>Work closely with the Corporate Offices on various issues, such as warranty claims, payroll, vendors, community outreach, etc.</li><li>Plan and coordinate company functions and meetings. Schedule onsite training as required and participate in regional and project staff meetings and record minutes as needed.</li><li>Provide support for staff members and visiting Clearway personnel. Setting up of MS Windows profiles, email settings, printer access and desktop shortcuts for new and existing staff, as needed. Interface with Helpdesk support on network and local server issues.</li><li>Provide desk-side support for the Company's ERP (Enterprise Resource Planning) systems such as SAP, requisition and purchase order processing, time entry, maintenance and materials management.</li><li>Answer telephone, taking appropriate message and or providing information to callers or individuals that visit the project. Maintain and replenish office supplies; maintain all office equipment.</li><li>Assisting with Team travel arrangements.</li><li>Assist Human Resources with processing new hire paperwork.</li><li>Other duties as directed and needed.</li><li>Adhere to effective internal controls.</li></ul><h4>What You'll Bring</h4><ul><li>Minimum of 4 years’ experience in a comparable administrative role; or equivalent combination of education and experience.</li><li>HS Diploma/GED required.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) with the ability to set up MS Windows profiles, email settings, printer access and desktop shortcuts, and the ability to interface with Helpdesk support on network and local server issues. Demonstrated skills in typing and proofreading.</li><li>Demonstrated analytical and quantitative skills including the ability to analyze and interpret financial data; process and understand various accounting functionalities.</li><li>Prior experience of maintaining and adhering to inventory controls, working with SAP or equivalent ERP system, and purchasing and receiving activities.</li><li>Demonstrated hardware skills such as the ability to move electronic equipment within the office space, knowledge of network access and computers, printers and peripherals.</li><li>Self-starter with demonstrated performance leading initiatives and building consensus at all levels of a matrixed global organization with minimal supervision.</li><li>Ability to foster and participate in a productive team environment by establishing and maintaining effective working relationships with co-workers, managers, customers, contractors, and vendors.</li><li>Effectively provides and receives information verbally in individual and group situations. Written expression is clear, concise, and conveys the desired message.</li><li>Ability to analyze project risks and proactively identify solutions with a flexible, creative, and solution-focused outlook on problem solving.</li><li>Strong prioritization and multi-tasking skills with the ability to operate in a complex, rapidly changing business environment with typically tight schedules and demanding targets.</li><li>Ability to maintain confidentiality of the department and team.</li><li>If you don’t meet 100% of the above qualifications but see yourself contributing, please submit your resume.</li></ul><h4>What Would Be Nice</h4><ul><li>Bachelor’s Degree preferred</li></ul>Clearway will not sponsor nonimmigrant visas for this position (H-1B, TN, E-3, etc.).The pay rate for the successful candidate will depend on geographic location, skills, relevant and demonstrated experience, education, training and certifications, and other factors permitted by law. This role is eligible to earn an annual cash bonus, subject to personal and company performance goals.Salary Range Across all U.S. Locations$46,000—$57,000 USDClearway Energy Group is leading the transition to a world powered by clean energy. Along with our public affiliate Clearway Energy, Inc., our portfolio comprises approximately 11.6 GW of gross generating capacity in 26 states, including 9.1 GW of wind, solar, and battery energy storage assets, and over 2.5 GW of conventional dispatchable power generation providing critical grid reliability services. As we develop a nationwide pipeline of new energy projects for the future, Clearway’s operating fleet generates enough reliable electricity to power more than 3 million homes today. Clearway Energy Group is headquartered in San Francisco with offices in Denver, Houston, Phoenix, Princeton, and San Diego. For more information, visit clearwayenergygroup.com.Our Commitment to Diversity, Equity, &amp; Inclusion Clearway Energy Group’s vision is a world powered by clean energy. Along with our public affiliate Clearway Energy, Inc., our portfolio comprises approximately 11.8 GW of gross generating capacity in 26 states, including 9.1 GW of wind, solar, and battery energy storage assets, and over 2.8 GW of flexible dispatchable power generation providing critical grid reliability services. As we develop a nationwide pipeline of new energy projects for the future, Clearway’s operating fleet generates enough reliable electricity to power more than 2 million homes today. Clearway Energy Group is headquartered in San Francisco with offices in Denver, Houston, Phoenix, Princeton, and San Diego. For more information, visit clearwayenergygroup.com. Working at Clearway, Hybrid Together Here at Clearway, we’re committed to balancing flexibility while fostering strong relationships with our teammates. We do this by prioritizing new hires based near one of our offices in San Francisco, San Diego, Scottsdale, Houston, Denver, &amp; Princeton. Our office-based employees typically work together from fabulous spaces on Tuesdays &amp; Thursdays to collaborate &amp; learn, build community, get to know one another, &amp; enjoy company-provided meals &amp; events. Clearway Energy is an equal opportunity employer that values a broad diversity of talent, knowledge, experience &amp; expertise. We intentionally foster a culture of inclusion that empowers our employees to deliver superior performance to the communities we serve. We encourage minorities, women, individuals with disabilities &amp; protected veterans to join the team. Clearway is a proud promoter of employment opportunities for our Military &amp; Veterans. What We Provide Clearway offers all eligible employees working 20+ hours per week a comprehensive menu of benefits: generous PTO, medical, dental &amp; vision care, HSAs with company contributions, health FSAs, dependent daycare FSAs, commuter benefits, relocation, &amp; a 401(k) plan with employer match, a variety of life &amp; accident insurances, fertility programs, adoption assistance, generous parental leave, tuition reimbursement, &amp; benefits for employees in same-sex marriages, civil unions &amp; domestic partnerships. For more on Clearway benefits, visit our Benefits Website.Notice to Applicants Clearway Energy is strongly committed to a philosophy of equal opportunity and fully complies with equal&nbsp;employment&nbsp;laws, ordinances, and regulations for all applicants and employees. We will make reasonable accommodations to enable individuals with disabilities to apply and compete for employment opportunities for which they are qualified. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to&nbsp;<a href="mailto:recruiting@clearwayenergy.com" target="_blank">recruiting@clearwayenergy.com</a>&nbsp;and let us know the nature of your request and your contact information.Notice to California Applicants Clearway Energy is strongly committed to a philosophy of equal opportunity and fully complies with&nbsp;equal&nbsp;employment&nbsp;laws,&nbsp;ordinances and regulations for all applicants and employees.

Clearway Energy Group

Renewable Site Administrator

Job Title Administrative Support Associate I Requisition Number RE50694 Working Title Tuition Assistance Program Coordinator Department Name 3J521:Employee Benefits Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements The essential functions of this position include: occasionally lifting, pushing, and/or pulling objects up to and over 50lbs; occasionally standing or walking with objects 10-25lbs; communicate and work cooperatively with staff, faculty and applicants from diverse backgrounds; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service; complete work with interruptions; ensure work is detailed, accurate and completed in a timely manner; perform work in a sedentary position, utilizing computer, keyboard, mouse and telephone the majority of the day; and work successfully in a team as well as independently. Shift Monday – Friday 8:00 am – 5:00 pm Job Summary The Administrative Support Associate I position is responsible for the administration of the Employee Education Program (EEP) and the Family Education Program (FEP). This position will be the point of contact between those eligible and Student Billing Services on campus. Additional duties include: <ul><li>coordinating with the EEP officials at other institutions</li><li>&nbsp;verifying participants’ eligibility, class schedule, and costs</li><li>&nbsp;application of waivers</li><li>&nbsp;reporting/tracking of information</li></ul> Skills / Knowledge / Abilities Data entry, SAP knowledge, and customer service. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 07/07/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I

Responsible for performing and accomplishing moderately complex secretarial and clerical tasks for the Health Sciences programs at the DSCC Henry County Center. Assist students with basic program information.
Duties and Responsibilities:
<ul>
<li>Maintaining confidentiality of reports, communication, correspondence, and records for the Division.&nbsp;</li>
<li>Typing of reports, letters, and records for the division.</li>
<li>Maintaining file system to include personnel, financial, statistical, student information and other important records.</li>
<li>Completing forms for purchase orders, travel authorizations and claims, and monthly leave reports for faculty and staff.</li>
<li>Monitoring budgetary spending by verifying charges and reconciling accounts on a monthly basis or as needed.</li>
<li>Maintaining adequate supplies for the division, initiating orders when needed.</li>
<li>Answering telephone and giving information to callers and routing other calls to appropriate parties, screening requests on behalf of supervisor.</li>
<li>Receiving, directing, and assisting visitors; providing procedural information and answering inquires related to operational matters.</li>
<li>Reading and determining disposition of incoming mail; composing correspondence for routine inquires; preparing letters and packages for mailing.</li>
<li>Conducting research for supervisor; compiles, analyzes and summarizes information for reports and correspondence.</li>
<li>Ordering of instructional resources for both faculty and students, including various standardized testing.</li>
<li>Serving as liaison to other departments on various operational matters.</li>
<li>Assigning tasks to work study students.</li>
<li>Serve as a backup in a receptionist role while supporting various administrative functions of the Center as needed.</li>
<li>Complete travel requests and authorizations.</li>
<li>Provide support services to faculty and students.</li>
<li>Manage office technology, i.e. copiers, fax machines, telephones, etc.</li>
<li>Assist with planning and completion of college stakeholder events.</li>
<li>Provide accurate information and pertinent forms relating to all Admissions Office and Business Office requirements in a timely manner.</li>
<li>Provide job related forms for new instructors and current faculty.</li>
<li>Establish and maintain classroom schedules and other room assignments.</li>
<li>Process key requests for faculty and staff.</li>
<li>Lift and move equipment and furniture.</li>
<li>Maintain office files that are pertinent to this position.</li>
<li>Provide minimal leadership and support to student organizations when necessary.</li>
<li>Occasionally serve as a courier between the Center, local financial institutions and area high schools as required.</li>
<li>Scan and archive student records for the Division.</li>
<li>Maintain minutes of the Division as needed.</li>
<li>Responsible for reviewing student applications, gathering all missing information, and processing the applications.</li>
<li>Prepare spreadsheets of all applicants, noting various aspects pertaining to GPA, healthcare experience, and admission test scores for specific Health Sciences program as needed.</li>
<li>Process letters of acceptance, alternate or denial for students who have applied for a Health Sciences Program.</li>
<li>Assist with the acceptance of each class, orientation of each class and gathering of admission physical forms, immunizations and other related documents.</li>
<li>Perform other duties as assigned.</li>
</ul>
Working Conditions:
Sedentary: Desk work; occasional travel may be required for college or program activities. Insignificant effort other then normal movement.&nbsp; Minimal Hazard/Exposure: Standard office settings. At least minimal environmental controls to assure health and comfort.
Required Qualifications:
Ability to communicate well in oral and written English.
Qualities of integrity, initiative, and good judgment with high ethical standards.
Ability to work and communicate effectively with individuals and/or groups.
Excellent planning and organizational skills.
Computer skills in Word and Excel.
Minimum Requirements of Education and Experience:
High School/GED graduate.&nbsp;
Minimum of two years clerical experience.&nbsp;&nbsp;&nbsp;
PREFERRED QUALIFICATIONS:
Associate Degree.
Experience working with Healthcare Individuals.
Three years of clerical work with working knowledge of Microsoft Word, Excel and Outlook.&nbsp;&nbsp;&nbsp;&nbsp;
Minimum starting pay is $28,400 annually ($14.57 per hour). With additional experience pay increases to a maximum of $34,100.&nbsp; &nbsp; &nbsp;
Dyersburg State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Vacation and Sick Leave</li>
<li>14 paid holidays</li>
<li>Medical, dental, vision and life insurance</li>
<li>Retirement plans</li>
<li>Optional 401K and 403B Deferred Compensation Plans</li>
<li>Educational benefits for the employee and their spouse and dependents</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
To be considered for this position applicant must submit an application, a resume, cover letter, and transcripts if applicable.&nbsp; &nbsp;Unofficial transcripts are acceptable for the application process; but official transcripts are required upon hire. You also must provide the contact information for a minimum of three (3) professional references.
Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Incomplete applications will not be considered.
A completed satisfactory background check will be required before hire.&nbsp;
Dyersburg State Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.


      Administrative Assistant Health Sciences-Henry County
    

Title: Executive Administrative Assistant
Institution:&nbsp;Volunteer State Community College
Job Summary:
To perform duties required by the Vice President for Human Resources requiring efficient operation of the office and collaboration with other departments to coordinate effective teamwork. Ensure the smooth flow of documents (both electronic and paper) and assist in meeting deadlines. Welcomes visitors to the Human Resources suite as well as manages phone lines in the suite.
Job Duties:
Provides assistance to the Office of Vice President for Human Resources to include answering telephone and welcoming visitors, maintaining electronic appointment calendars and contacts, taking meeting notes and maintaining filing systems. Assists applicants (in person, by phone and by email) with the online application process, answers applicants’ questions, and instructs them on specific steps of the process. Assists employees with new hire paperwork and other forms; produces employee ID cards. Processes check requests, routine travel authorizations and travel claims by ensuring that funding is available, all other mandatory signatures have been acquired and that proper supporting documents have been attached. Assists the Vice President with budgeting, reports, presentations, and correspondence. Collaborates with other departments to coordinate an effective and smooth flow of documents and help meet deadlines. Creates interactive departmental forms using Microsoft Office and Adobe. Assists with policy preparation and submission. Monitors and maintains adequate office supplies and equipment. Processes and distributes mail. Monitors and tracks procurement card activity and performs monthly reconciliation; informs the Vice President of necessary budget changes and/or additions. Assists with annual enrollment, benefits fair, convocation, service awards, and other events. This position will be trained as a Building Coordinator which involves directing building occupants in the event of an emergency or crisis. Other duties as assigned.&nbsp;
Minimum Qualifications:
High school diploma or GED equivalent. Two years of related experience. 
Preferred Qualifications:
Associates degree or higher. Four years of related experience.
Knowledge, Skills, and Abilities:
Proficient in Microsoft Office applications. Mastery of Word, Excel, and electronic signature software. Ability to communicate effectively and work cooperatively with a diverse faculty, staff, and student population. Must have strong organizational skills. Must present a confident, professional demeanor. Must be very detail oriented and have an exceptional ability to scan for accuracy and completeness. Must be able to master a high number of diverse tasks, often simultaneously. Must be able to look for ways to streamline processes to enhance operational efficiency. Must be able to discern meaning of a wide variety of complex policies and procedures. Ability to maintain confidentiality and discretion.
Pay Rate: $42,031 - $50,437 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.


      Executive Administrative Assistant
    

Company Description Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world's most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future. Job Description The Administrative Assistant will be responsible for performing administrative activities. The position requires the ability to problem solve with a proactive and positive approach to assisting others while maintaining exceptional client satisfaction. Key Characteristics (Highlight characteristics required to succeed in the role) • Ability to handle highly sensitive and confidential information • Ability to work in a team environment and maintain a pleasant disposition • Ability to handle simultaneous projects; work independently and efficiently • Strong organizational, prioritization skills, and attention to detail • Strong communication skills; written and verbal Duties &amp; Responsibilities • Provide administrative support to the team including typing reports, presentations, scheduling of meetings, scheduling of calendar, coordinating courses/seminar registrations and travel arrangements • Coordinates mail (postal service, intercompany, private carrier) • Orders, receives and maintains inventory of office supplies • Assists managers with Hiring and Staffing • Assist the team with budget tracking, goods-receipt and other metric recording • Assist the team with time tracking and reporting • Assist with monitoring, maintaining and follow-up of day to day operational record keeping • Comply with all health and safety practices as it relates to the work, standard operating procedures and the Occupational Health and Safety Act • Other duties as assigned Qualifications Required • Minimum High School Diploma, G.E.D, Homeschool Certification, or international equivalent to High School Diploma • Minimum 2 years of administrative experience in manufacturing environment • Proficient in word processing, spreadsheet and database computer skills, specifically in Google platforms (Google Docs, Sheets, Slides) • Must be computer literate Preferred (if applicable): • Associates Degree in Business Administration or any related field • 5 years of administrative experience in a manufacturing environment Additional Information As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

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