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<h4>Introduction</h4> Do you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, learn more about this exciting opportunity! The Connecticut Mental Health Center (CMHC), under the umbrella of the State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is seeking a qualified individual to join our team as a Secretary 2 (PCN 106730). This position is the glue that holds the interdisciplinary Assertive Community Treatment (ACT) team in New Haven together. Find out more information on this great opportunity below! POSITION HIGHLIGHTS: <ul><li>Work Schedule: Monday - Friday</li><li>Work Hours: Full-time, 40 hours per week</li><li>Work Shift: First shift, 8:30 a.m. - 5:00 p.m.</li><li>Location: 34 Park Street, New Haven, CT</li></ul> WHAT WE CAN OFFER YOU: <ul><li>Visit our new State Employee Benefits Overview page!</li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.</li><li>Professional growth and development opportunities.</li><li>A healthy work/life balance to all employees.</li></ul> WHAT YOU'LL BE DOING: <ul><li>Facilitating day-to-day operations in a supportive manner for the team, the clients, natural supports, and other ancillary service providers;</li><li>Be a part of a comprehensive team of caring professionals;</li><li>Provide support to a facility that is passionate about improving the lives of those we serve;</li><li>Make a difference in the public sector; and</li><li>Work together in a collaborative team environment.</li></ul> MORE ABOUT THE AGENCY AND FACILITIES: The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. The Connecticut Mental Health Center (CMHC) is an urban community mental health center with an exceptional 50-year tradition of serving individuals with serious mental illness and/or addiction.&nbsp; Founded in 1966, CMHC is a partnership between DHMAS and the Yale Department of Psychiatry.&nbsp; Each year over 4,000 people receive a variety of recovery-oriented services at CMHC and its satellite clinics. The Assertive Community Treatment (ACT)&nbsp;services are most effective for individuals with serious behavioral health issues who have significant functional impairments, continuing high service needs, who often struggle connecting with and navigating a complex treatment system and have difficulty transferring learning across environments. Start with us! Stay with us! Grow with us! Please note: <ul><li>A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.</li><li>All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.</li></ul> <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.&nbsp;</li><li>Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li></ul><ul><li>Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at <a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Joseph K. Fried at <a href="mailto:Joseph.Fried@ct.gov" target="_blank">Joseph.Fried@ct.gov</a>.&nbsp; Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. <h4>EXAMPLES OF DUTIES</h4> Performs a variety of secretarial duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews reference materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department&nbsp;practices/policies) for own or supervisor's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Compiles information from a variety of sources and prepares narrative or statistical&nbsp;reports, exercising judgment in the selection of items to be included.</li></ul></li><li>INTERPERSONAL: <ul><li>Greets and directs visitors;</li><li>Answers phones and screens incoming calls;</li><li>Provides advice to callers regarding policy and procedures (e.g., citing a regulation to&nbsp;solve a specific problem);</li><li>Coordinates with others both within and outside of the organization on a variety of non-routine matters.</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to the supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs,&nbsp;reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting&nbsp;minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Maintains an inventory of supplies and equipment;</li><li>Orders supplies when necessary;</li><li>Completes, processes and maintains paperwork for purchasing (e.g., orders,&nbsp;requisitions, invoices, etc.);</li><li>Maintains time and attendance records;</li><li>Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews&nbsp;statistical reports, verifies expense items);</li><li>Designs and initiates new forms and procedures to facilitate workflow;</li></ul></li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office systems and procedures;</li><li>proper grammar, punctuation and spelling;</li></ul></li><li>Knowledge of <ul><li>business communications;</li><li>department's/unit's policies and procedures;</li><li>business math;</li></ul></li><li>Skills; <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>schedule and prioritize office workflow;</li><li>operate office equipment which includes computers, tablets, and other&nbsp;electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to the supervisor).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Three (3) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience working with clients with severe and persistent mental health and substance use disorders.</li><li>Experience with collaborating with outside agencies.&nbsp;</li><li>Experience in developing file systems to support a team.&nbsp;</li><li>Experience with excel spreadsheets, including using formulas, pivot tables, and creating charts.</li><li>Experience engaging and interacting effectively with individuals at all levels of an organization.</li><li>Experience providing clear, accurate and detailed verbal and written communication.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

State of Connecticut

Secretary 2(Office/On-site)

Department: Litigation 
About us: 
Ballard Spahr is a renowned national law firm with over 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, friends, and strong leadership that supports and encourages career growth.
 Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated technical and administrative skills to work in our Seattle office. The selected individual will support attorneys in the Litigation department by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. This position is hybrid and offers a work schedule of 2-3 days a week in the office.
 Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role: 
 As a Legal Administrative Assistant within our Litigation department, your responsibilities include but are not limited to:
<ul>
<li>Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents, as well as e-filing in various state and federal courts, both trial and appellate.</li>
<li>Maintaining schedules and calendars, making travel arrangements, and updating contacts.</li>
<li>Working closely with attorneys and billing specialists on complex billing matters.</li>
<li>New client intake and file maintenance utilizing the firm's electronic records management system.</li>
<li>Billing, travel coordination, and expense reimbursement.</li>
<li>Other work as needed.</li>
</ul>
Qualified applicants will possess strong communication, organizational, and client service skills. They must also have top-notch accuracy, spelling, grammar, and proofreading skills. The ability to multitask and work cooperatively in a team environment to meet deadlines is required. A willingness to take innovative approaches to administrative support is a plus.
 What We're Looking For: 
<ul>
<li> Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
<li>Judgement and Problem Solving Skills: Thinks strategically, giving careful attention to detail.</li>
</ul>
 Required Experience:
Experience supporting attorneys in complex civil and commercial litigation and corporate business litigation is desirable. Candidates must be familiar with the rules, procedures, and filing requirements of Washington State courts, federal courts, and appellate courts, as well as e-filing and the daily operations of a commercial litigation practice. Experience with document management, time, and billing systems is a plus. This position requires relevant experience and a high level of proficiency with Microsoft Office, including Word, Excel, and Outlook.
Ballard Spahr offers an excellent benefits package which includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $68,000 - $78,000 depending upon experience.
 Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Administrative Assistant

Commitment to MissionThis job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.Cultural Beliefs<ul><li>One LSC</li><li>Student Focused</li><li>Own It</li><li>Foster Belonging</li><li>Cultivate Community</li><li>Choose Learning</li></ul>The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.Lone Star College has been recognized in multiple categories.Campus Marketing StatementLone Star College-KingwoodLone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education. LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.Lone Star College-Kingwood, an innovative and dynamic community college located in the pine-forested suburbs of northeast Houston, has an opening for someone interested in working with a diverse group of colleagues who want to make a difference in the lives of students and grow professionally. Kingwood focuses on fulfilling individual dreams and enhancing community life and offers unique programs in respiratory care, computer gaming and dental hygiene.Location address is 20000 Kingwood Drive, Kingwood, TX 77339.Job DescriptionPURPOSE AND SCOPE:The Administrative Specialist I provides administrative support to leadership, a variety of staff, and/or faculty member(s). Provides general clerical, administrative, and/or operational support and helps ensure an efficient and friendly office environment. ESSENTIAL JOB FUNCTIONS:<ul><li>Performs basic administrative support/clerical functions as requested, such as receiving and logging information, creating and maintaining files, making copies, sorting and distributing incoming and outgoing mail, preparing basic correspondence or documents, answering routine questions etc. </li><li>Uses a variety of software in performance of duties, with a focus on Microsoft Office Suite</li><li>Answers in-coming phone calls and assists callers by responding to basic questions and forwarding calls to appropriate parties</li><li>Greets visitors to the area in a friendly, professional manner. Provides general directions/guidance within scope of responsibility</li><li>Provides ad-hoc support for assigned divisions (employees and students), and for other areas as needed during busy times</li><li>Responsible for other reasonable, related duties as assigned</li></ul>KNOWLEDGE, SKILLS AND ABILITIES:<ul><li>Strong attention to detail</li><li>Strong customer service skills</li><li>Ability to use software products</li><li>Ability to effectively work on multiple projects </li><li>Ability to document expenses</li></ul>PHYSICAL ABILITIES:The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.WORK SCHEDULE AND CONDITIONS: <ul><li>Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment</li><li>Interface with internal and external contacts as needed to carry out the functions of the position</li><li>Work is performed in a climate-controlled office with minimal exposure to safety hazards</li></ul>REQUIRED QUALIFICATIONS:<ul><li>High School diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience</li></ul>PREFERRED QUALIFICATIONS:<ul><li>Associate’s’ degree</li></ul>SalaryHourly Pay Rate is $11.78Benefits Marketing StatementBy joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.Special InstructionsGo to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts. You must limit your file name for any attachment to 40 characters or less.How to ApplyALL APPLICANTS MUST APPLY ONLINE ONLYWe will not accept application material received via fax, email, mail, or hand delivered.Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.More information on the E-Verify program is available at <a href="http://www.dhs.gov/E-Verify" target="_blank">www.dhs.gov/E-Verify</a>.Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

Part-Time Administrative Specialist I, Enrollment Services

Job Title STEPS Administrative Assistant Requisition Number TE08978 Department Name 3J541:Compensation Work Location Lexington, KY Salary Range $12.00-$15.00/hour Type of Position Temporary Position Time Status Full-Time Required Education Required Related Experience Required License/Registration/Certification Physical Requirements Ability to lift, push, and pull objects up to 25lbs, sitting or standing for long periods of time, and repetitive motion. Shift Work Shift Monday – Friday; 8:00 am-5:00 pm Expected # of Hours Per Week 40 Job Summary The STEPS Administrative Assistant will provide flexible support to the Compensation PAR Processing team and Employee Records team within the Human Resources department. The primary responsibility of this role is to manage a shared email inbox, combine and organize received documents, and upload documents into the employee records system. Additional duties may include, but are not limited to: <ul><li>Alphabetizing and filing documents</li></ul><ul><li>Preparing and scanning materials for digital records</li></ul><ul><li>Retrieving employee record information as needed</li></ul><ul><li>Assisting with the No For Rehire process</li></ul><ul><li>Supporting Verifications of Employment (VOE)</li></ul> The STEPS Administrative Assistant may also assist with general office tasks such as: <ul><li>Compiling informational packets</li></ul><ul><li>Sending faxes</li></ul><ul><li>Making copies</li></ul><ul><li>Other administrative support duties as assigned</li></ul> This position offers an excellent opportunity to gain valuable experience at the University of Kentucky, especially for those interested in a career in Human Resources. It’s a great way to build competitive skills and get your foot in the door! Skills / Knowledge / Abilities Demonstrated ability to: <ul><li>Handle confidential information</li><li>Follow instructions accurately</li><li>Work independently with minimal supervision.</li></ul> Prior experience in office support, data entry, or document management is preferred, but not required. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 08/03/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Administrative Assistant

Job Title Administrative Support Associate I Requisition Number RE51043 Working Title Reconciler Department Name 7H025:CANCER CENTER-CORE SUPPORT Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements Requires sitting for long periods of time, repetitive motion and may require lifting or moving objects up to 10 pounds. Shift Day Shift; Monday – Friday, 8:00AM – 5:00PM (40 hrs/wk). Overtime may be required but rare. Job Summary The Markey Cancer Center is seeking applications for an Administrative Support Associate I to do the following: – manage department purchasing – manage financial documents – assist with departmental account management – manage travel bookings and reimbursements This position with have an fully onsite work arrangement. IMPORTANT: Resumes and CVs cannot be substituted for a completed application. Incomplete applications could disqualify you from being considered for this position. If the information on your resume is not entered on the application, this will prevent us from being able to assess your education and experience when trying to determine a salary offer. To be considered you must fully complete the online application being sure to only put one (1) job title for each entry (multiple job titles for one employer must have separate entries), the # of hours worked per week and your ending salary. You will also be required to upload a cover letter and resume. To view our exceptional benefits, please visit <a href="https://www.uky.edu/hr/benefits" target="_blank">https://www.uky.edu/hr/benefits</a>. Skills / Knowledge / Abilities Time management, SAP, Tableau, MS Suite especially Excel, detailed, conscientious, team player, Concur, PRD, SRM, excellent written &amp; oral communication, customer service Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s degree plus 3 years of related experience. Deadline to Apply 08/07/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I

Initial Posting Date: 07/25/2025Application Deadline:08/04/2025Agency:Oregon Health AuthoritySalary Range:$3,429 - $4,622Position Type:EmployeePosition Title:Administrative Workforce Specialist (Administrative Specialist 1)Job Description:The Oregon Health Authority (OHA), Medicaid Division, Workforce Development, Equity and Administrative Services unit in Salem, Oregon has a fantastic career opportunity for an Administrative Workforce Specialist (Administrative Specialist 1) which provide routine administrative and logistical support to the Workforce Development, Equity, and Administrative Services Unit within the Medicaid Division.This is a full-time, permanent, classified position which is represented by a union. This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies.OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.What will you do? The Workforce Development, Equity and Administrative Services unit within the Medicaid Division focuses on strategic workforce development and engagement. Its responsibilities include equitable hiring, retention, training, and various core administrative services functions including but not limited to facilities management, equipment management, small procurement, travel coordination, and records management.In direct consultation with Division leadership, this unit sets the direction of ensuring Medicaid Division has strategic alignment and coordination of equitable workforce recruitment across all teams/sections/ units, including Human Resources, Equity &amp; Inclusion, Budget, Government Relations, and the Director’s Office, as well as with the state’s Department of Administrative Services (DAS).This unit provides expertise, technical assistance, design input, and oversight to ensure that workforce development and administrative services functions are compliant with established policies, objectives, program priorities or applicable laws, rules, and regulations.The purpose of this position is to provide routine administrative and logistical support to the Workforce Development, Equity and Administrative Services Unit within the Medicaid Division. This includes assisting with key processes such as recruitment, onboarding, offboarding, records and access tracking, coordination of hiring activities, maintaining contact lists and schedules, and supporting employee workspace readiness. The position ensures timely and accurate completion of operational tasks that contribute to smooth internal workflows, equitable employee onboarding experiences, and efficient administrative services infrastructure across the Medicaid Business Office.In alignment with OHA's values and strategic goal to eliminate health inequities in Oregon by 2030, the person in this role will demonstrate ongoing development of personal cultural awareness and humility, and knowledge of social determinants of health and their impacts on health outcomes. &nbsp;For a full review of the position description, please&nbsp;click here. Click Here to view a Dashboard of all current recruitments for the Medicaid Division. <ul><li>We offer exceptional medical, vision and dental benefit packages for you and your qualified family members with minimal out-of-pocket costs (member cost share is as low as 1% - 5%). Try this free virtual benefits counselor by clicking here: <a href="https://www.oregon.gov/oha/pebb/pages/alex.aspx&amp;nbsp" target="_blank">https://www.oregon.gov/oha/pebb/pages/alex.aspx&amp;nbsp</a>;</li><li>Paid Leave Days:<ul><li>11 paid holidays each year.</li><li>3 additional paid personal business days each year.</li><li>8 hours of paid sick leave accrued each month.</li><li>8 hours of vacation leave accrued each month with increases every 5 years.</li></ul></li><li>Pension and Retirement plans. After six months of service, you may qualify for the Public Employee Retirement System (PERS). New employees may be enrolled in the Oregon Public Service Retirement Plan (OPSRP).</li><li>Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) opportunity. The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments.&nbsp;</li><li>Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.</li><li>Continuous growth and development opportunities.</li><li>Click here to learn more and access a summary of State of Oregon benefits.</li></ul>The Oregon Health Authority is committed to:<ul><li>Eliminating health inequities in Oregon by 2030</li><li>Becoming an anti-racist organization</li><li>Developing and promoting culturally and linguistically appropriate programs, and</li><li>Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.</li></ul>Minimum Qualifications: Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; ORAn associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; ORAn equivalent combination of education and experience.Desired Attributes:<ul><li>Demonstrated experience and skill in providing excellent customer service, working collaboratively in a team setting, and engaging diverse groups and individuals from a person-centered perspective.&nbsp;</li><li>Demonstrated experience supporting meeting coordination, planning tools, and documentation to assist with collaborative planning, communication, and decision-making.&nbsp;</li><li>Ability to explain and offer basic guidance and technical assistance on agency procedures, forms, and administrative policies within established frameworks.&nbsp;</li><li>Ability to maintain confidentiality of agency records and a willingness to learn agency programs, operations, policies, and procedures.&nbsp;</li><li>Knowledge of health services delivery systems, particularly the Oregon Health Plan/Medicaid administration in Oregon.&nbsp;</li><li>Knowledge of policies, processes, and procedures related to internal business operations.&nbsp;</li><li>Knowledge of quality assurance and continuous process improvement procedures, including experience supporting auditing processes to ensure accuracy and compliance.&nbsp;</li><li>Ability to demonstrate proficiency in Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint, and Smartsheet.</li></ul>Working Conditions:The work of this role may be conducted remotely with full access to the needed operating systems and technology. There are times that the work will need to be conducted onsite.Directions to Apply:Please fill out the online application and submit a resume and cover letter telling us about yourself and how your personal (lived), educational, and/or professional experience qualifies you for this position.<ul><li>External Applicants: Click the “Apply” button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.</li><li>Current State of Oregon employees: Apply through your employee Workday account. View this job aid for assistance.</li></ul>Resources:<ul><li>Workday will timeout after 20 minutes of inactivity.</li><li>Workday performs best in Google Chrome.</li><li>Check both your e-mail and Workday account for updates regarding this recruitment.</li><li>Oregon Health Authority (OHA)<ul><li>Oregon Health Authority Website</li><li>Mission, Vision and Core Values</li><li>Programs and Divisions</li></ul></li><li>Career Resources<ul><li>State of Oregon Career Resources Page</li><li>Get Your Application and Resume Noticed</li><li>Ace the Interview</li><li>Search for State of Oregon jobs</li><li>How to Set Job Alerts</li></ul></li></ul>Additional Information:<ul><li>Visa Sponsorships: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.&nbsp; OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.</li><li>Pay Scale: Upon receiving a salary offer, we will conduct a pay equity assessment using the information provided in your application to determine your salary placement upon hire. To ensure a comprehensive evaluation, please make certain your application materials are up-to-date and thorough. Include relevant details such as your work history, education, volunteer work, lived experiences, and any other pertinent information related to the position you are applying for. Please visit the Pay Equity Project homepage to learn more.</li><li>Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check, and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.</li><li>Veterans: If you are a veteran, you may receive veterans’ preference points. Click here for more information about veterans’ preference. If you checked that you are a veteran, you will receive a notice in your Workday inbox and will be required to provide your documents at that time. Veterans | Oregon Department of Veterans Affairs: 1-800-692-9666</li><li>This recruitment may be used to establish a list of qualified applicants to fill current or future vacancies.</li></ul>Questions?If you have questions or would like assistance, including an accommodation request under the Americans with Disabilities Act, please contact Juan McGruder, HR Analyst, at <a href="mailto:juan.a.mcgruder@oha.oregon.gov" target="_blank">juan.a.mcgruder@oha.oregon.gov</a>.TTY users, please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll-free 1-855-524-5627, for customer service assistance.Affirmative Action, Equal Opportunity, and Pay Equity:The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision, and core values, click here.The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.

Oregon Health Authority

Administrative Workforce Specialist (Administrative Specialist 1)

Position Title: CHESS Dean, Administrative Assistant &nbsp;Job Summary: &nbsp;The administrative assistant role is responsible for providing excellent customer service to all constituents across the university. This position is also responsible for managing and distributing information and creating efficiency within the office or shared function. The senior administrative assistant is responsible for the support, clerical/administrative, and project work for a college/school/division or building/function and may support multiple employees or shared spaces, in addition to community agencies and accreditation/regulatory agencies. &nbsp;Essential Functions: &nbsp;<ul><li>Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University Ideal Characteristics. As we are an equal opportunity employer committed to Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability.&nbsp;</li><li>Interacts with all management levels and external agencies; works independently and completes assigned projects with minimal supervision.</li><li>Research and compile data for internal (e.g., budget, assessment) and external (e.g., accreditation, regulatory bodies, state and federal grants) reports.</li><li>Reviews and analyzes special reports and data, summarizing information for the dean and others.</li><li>Authorizes and approves, within the delegated level of signature authority, purchase requisitions, check requisitions, employee reimbursements, credit card charges, and other budget obligations.&nbsp;</li><li>Organizes, facilitates, and coordinates with the dean and department chairs' needs for required accreditation self-studies, site visits, including on-campus and off-campus needs.&nbsp;</li><li>Coordinates and facilitates internal and external assigned events such as community advisory boards and academic ceremonies.</li><li>Uses project management tools such as Excel, Event Application Software, and Microsoft Teams to track and coordinate University Events.</li><li>Coordinates and facilitates faculty and staff searches in collaboration with the Search Committee and the dean’s office.&nbsp;</li><li>Monitors and prepares special contracts for full-time faculty (e.g., overloads, stipends).</li><li>Coordinates and prepares external agency internship affiliation agreements and Certificates of Liability Insurance for all college programs and sites.</li><li>Serves as recording secretary for monthly college department chair and college meetings.&nbsp;</li><li>Commitment to process improvement by documenting and discussing efficiencies and eliminating failure points.</li><li>Maintain confidentiality regarding sensitive information.</li></ul>Additional Responsibilities: &nbsp;<ul><li>Quickly prepare multiple forms of correspondence for all internal and external audiences.</li><li>Communicate to internal and external audiences on behalf of the college and dean.</li><li>Cascading key decisions are made after they are made by the college dean and department chairs.</li><li>Prepares and maintains the college Dean's appointment calendar that includes multiple stakeholders.</li><li>Representative as the key point of contact for building/division/college/school as designated.</li><li>Mail distribution for the designated area, order supplies as needed within the function as a shared resource.</li><li>Provide general support to visitors and guests.</li><li>Perform other duties as assigned, requested, or directed to support university operations.</li><li>Occasional flexibility in hours may be required.</li></ul>Qualifications/Education:&nbsp;<ul><li>Commitment to the mission statement, core values, and goals of Alvernia University.</li><li>Microsoft Office Suite proficiency.</li></ul><ul><li>Minimum 2-3 years of administrative assistant or related experience.</li><li>Excellent organizational and communication (written and oral) skills.</li><li>Ability to excel at details, prioritize, multitask, and work in a fast-paced environment.</li><li>Problem-solving skills, the ability to identify problems, brainstorm, analyze options, and implement the best solution.</li><li>Ability to network and collaborate interdepartmentally to obtain answers and solutions.</li></ul>Physical Requirements:&nbsp;<ul><li>Physical attendance is required to perform the duties of this job.</li><li>Prolonged periods of sitting at a desk and working on a computer.</li><li>Must be able to lift 15 pounds at times.</li></ul>

Alvernia University

Senior Administrative Assistant

Work Site Location: Head Start - St. Maries Work Schedule:&nbsp;75% of Full-Time, August - June <a href="https://www.nic.edu/hr/benefits/" target="_blank">Excellent benefits, including retirement&nbsp;</a> Tuition assistance Starting pay range:&nbsp;$17.40 - $18.42 Job Summary: In conjunction with the North Idaho College Head Start mission, Five-Year Goals and in compliance with all local, state, and federal regulations the Assistant Teacher under general direction assists the Classroom Teacher with implementing a comprehensive child development program. Job Description linked below; (some job boards may not include active links so please click Apply Now on the NIC website or go to&nbsp;<a href="http://www.nic.edu/jobs" target="_blank">www.nic.edu/jobs</a>&nbsp;to see full details);&nbsp; &nbsp;<a href="https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtdXp94jUtlippO86fpiVUTsEHuPhT6qV7HP3l_evvATMRk-eOPX7uIb512zzpC1otAoldHKbqrS_qVCTt4XHvxep1o3pDEY1m0pnTBEhBvJxYm2buljB6ugEpyIo_aq1IqN2sVwk9mgukMis28j9cKw%7e%7e" target="_blank">Assistant Teacher Job Description.docx</a> Minimum Qualifications Education and Experience:&nbsp; Education <ul> <li>Level I: Have a CDA (Child Development Associate) credential or a state-awarded certificate that meets or exceeds the requirements for a CDA credential, are enrolled in a program that will lead to an associate or baccalaureate degree or, are enrolled in a CDA credential program to be completed within two years of the time of hire.</li> <li>Level II: Associate degree in Early Childhood Education, or Child Development.</li> </ul> Experience <ul> <li>Experience as a staff or volunteer in a preschool classroom.</li> </ul> Required License and/or Certifications: <ul> <li>Register with Idaho STARS and participate in the professional development system.</li> <li>Maintain current Infant/child &amp; Adult CPR and First Aid.</li> <li>Pass an enhanced background check including fingerprinting, as required by Head Start Program Performance Standards and Child Care Licensing requirements, prior to first day of work.</li> </ul> Knowledge, Skills, and Abilities: <ul> <li>The ability to work with families and children from diverse ethnic, cultural, and linguistic backgrounds.</li> <li>Positive approach to Early Childhood Development programs, health, and social services.</li> <li>Working knowledge of commonly used computer software programs including data collection systems.</li> <li>Demonstrate professional ethics and confidentiality.</li> <li>Represent the Head Start program in the community and with other professionals, positively and with professionalism.</li> </ul> Employment is contingent upon successful completion of background check and proof of degree if required&nbsp;for this position.&nbsp; Application materials include;&nbsp;&nbsp;resume, cover letter, and unofficial transcripts&nbsp; Applications ONLY accepted through the North Idaho College Website! Advertised: July 25, 2025Applications close: August 08, 2025 11:55 PM

North Idaho College

Assistant Teacher

Work Site Location: Head Start - Bonners Ferry Work Schedule:&nbsp;Up to 19.5 hours per week, August - June Starting pay range: $15.35 Job Summary: In conjunction with the North Idaho College Head Start mission, 5 year goals and in compliance with all local, state and federal regulations the Classroom Aide under general direction assists the Classroom Teacher with implementing a comprehensive child development program. Job Description linked below; (some job boards may not include active links so please click Apply Now on the NIC website or go to&nbsp;<a href="http://www.nic.edu/jobs" target="_blank">www.nic.edu/jobs</a>&nbsp;to see full details);&nbsp; &nbsp;<a href="https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMt0gXT1YmYBeG-12gVgBqZwl5QVWzdhgJMeb7JGpp_zhkgdCELUrlLG6gHnjB6jiLGnX4OzmAd5ucwDj08BI6U-2j1sClT34gqnQ5m2_3EGQdynQxOrKLJ99rRpuNkQ7TL8fZp9wp8yUopo_imgb_cjQ%7e%7e" target="_blank">Classroom Aide Job Description.docx</a> Minimum Qualifications Education and Experience:&nbsp; High School Diploma or GED.&nbsp;&nbsp;Experience as staff or a volunteer in a preschool classroom. Required License and/or Certifications: <ul> <li>Register with Idaho STARS and participate in the professional development system.</li> <li>Meet all training and certification requirements for childcare licensing and Head Start Program Performance Standards.</li> <li>Maintain current Infant/child &amp; Adult CPR and First Aid.</li> <li>Pass an enhanced background check including fingerprinting, as required by Head Start Program Performance Standards and Child Care Licensing requirements, prior to first day of work.</li> </ul> Knowledge, Skills, and Abilities: <ul> <li>Strong interpersonal skills and the ability to work with people from diverse ethnic, cultural and linguistic backgrounds.</li> <li>Positive approach to Early Childhood Development programs, health and social services.</li> <li>Working knowledge of commonly used computer software programs including data collection systems.</li> <li>Demonstrate professional ethics and confidentiality.</li> <li>Represent the Head Start program in the community and with other professionals, positively and with professionalism.</li> </ul> Employment is contingent upon successful completion of background check and proof of degree if required&nbsp;for this position.&nbsp; Application materials include;&nbsp;&nbsp;resume and cover letter Applications ONLY accepted through the North Idaho College Website! Advertised: July 25, 2025Applications close: August 08, 2025 11:55 PM

Classroom Aide

Work Site Location: Harding Center Work Schedule:&nbsp;up to 19.5 hours per week, August - June Starting pay range:&nbsp;$15.35 Job Summary: In conjunction with the North Idaho College Head Start mission, 5 year goals and in compliance with all local, state and federal regulations the Classroom Aide under general direction assists the Classroom Teacher with implementing a comprehensive child development program. Job Description linked below; (some job boards may not include active links so please click Apply Now on the NIC website or go to&nbsp;<a href="http://www.nic.edu/jobs" target="_blank">www.nic.edu/jobs</a>&nbsp;to see full details);&nbsp; &nbsp;<a href="https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtB9rU2ihuF33Z4kHDyDKnMy8hG2mQhoudwNUvEa2gFFDArzz3lFi86mFcbzxT0-2EHUrPghd9ZiZ_-ARMjA168lRW5K_nV9k1n5jsbjbb68l0c5G03lyq1ynWU11b2D6OIETTOmlnwDd9a_M3b7wyjg%7e%7e" target="_blank">Classroom Aide Job Description.docx</a> Minimum Qualifications Education and Experience:&nbsp; High School Diploma or GED. Experience as staff or a volunteer in a preschool classroom. Required License and/or Certifications: <ul> <li>Register with Idaho STARS and participate in the professional development system.</li> <li>Meet all training and certification requirements for childcare licensing and Head Start Program Performance Standards.</li> <li>Maintain current Infant/child &amp; Adult CPR and First Aid.</li> <li>Pass an enhanced background check including fingerprinting, as required by Head Start Program Performance Standards and Child Care Licensing requirements, prior to first day of work.</li> </ul> Knowledge, Skills, and Abilities: <ul> <li>Strong interpersonal skills and the ability to work with people from diverse ethnic, cultural and linguistic backgrounds.</li> <li>Positive approach to Early Childhood Development programs, health and social services.</li> <li>Working knowledge of commonly used computer software programs including data collection systems.</li> <li>Demonstrate professional ethics and confidentiality.</li> <li>Represent the Head Start program in the community and with other professionals, positively and with professionalism.</li> </ul> Employment is contingent upon successful completion of background check and proof of degree if required&nbsp;for this position.&nbsp; Application materials include;&nbsp;&nbsp;resume and cover letter Applications ONLY accepted through the North Idaho College Website! Advertised: July 25, 2025Applications close: August 08, 2025 11:55 PM

335 Administrative Full Time Jobs