field_remote_option

field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

Title: Administrative Assistant - Humanities
Employee Classification:&nbsp;Clerical/Support Staff
Institution:&nbsp;Northeast State Community College
Department: Humanities
Salary:&nbsp;$32,386 - $36,448, annual salary&nbsp;dependent on education and experience
Please use the Total Compensation Calculator found on the <a href="https://www.northeaststate.edu/faculty-and-staff/human-resources/careers.html" target="_blank">Northeast State Careers Page</a> for a breakdown of the value of the benefits offered to employees of the college.
Job Summary
Reporting to the Dean of Humanities, the Administrative Assistant is responsible for general office administration and managing adjunct faculty processes and documentation for the Humanities division.
Job Duties
Assist in daily office operations including&nbsp;answering phones, responding to emails, and greeting/assisting students and faculty in the office
Maintain department digital records management systems
Schedule and maintain the classrooms used by Humanities faculty
Prepare, revise, and distribute correspondence, communication, reports, and spreadsheets
Assist with preparation and implementation of the fall adjunct faculty orientation and reception
Process textbook changes and inventory/order textbooks as needed
Build classes and input class schedules and staffing into Banner
Assist the Dean in annual strategic and adjunct faculty technology planning processes
Assist adjunct faculty and students with technology needs
Collaborate with the Manager of Academic Computing to set up and administer faculty evaluations using Blue
Manage adjunct faculty processes and documentation for the division, including but not limited to:
Create and maintain personnel files
Process new hire paperwork
Process and maintain contracts
Maintain departmental adjunct database
Assist in maintaining the online Adjunct Faculty Handbook
Assist with administrative tasks, such as student attendance verification, final grade entry, beginning of term document process, end-of-semester checkout processes, online teaching availability forms, training modules, updating syllabi, etc.
Complete other assignments as directed by supervision.
Minimum Qualifications
High school diploma or equivalent Two (2) years of office administration or secretarial experience
Preferred Qualifications
Associate degree or higher from an accredited institution Working Experience in Higher education Professional experience with Banner Student Information System Conversational ability or fluency in a second language
Knowledge, Skills, and Abilities
Technology Skills including MS Office Suite skills; videoconferencing software; digital records management systems; general operating systems and data information systems; Adobe software Ability to establish and maintain an effective working relationship with students, faculty, other departments, and external constituents Excellent written and verbal communication skills Excellent customer service skills Ability to work effectively in a team environment Ability to work independently and meet deadlines
For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or <a href="mailto:HRstaffing@northeaststate.edu" target="_blank">HRstaffing@northeaststate.edu</a>. 
Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.

Motlow State Community College


      Administrative Assistant - Humanities
    

Position Title: Property Management Intern Location: Orlando, FL Full Time/Part Time: Full time Req ID: R374-2025 Description: Kimco Realty Corp. (NYSE: Kim), North America’s largest publicly traded owners and operators of open-air, grocery-anchored shopping centers and mixed-use assets, is currently seeking Interns to join our collaborative, challenging, growth oriented team. We're seeking smart, driven candidates who are passionate about beginning a career in real estate. This internship will involve working approximately 40 hours per week for a duration of approximately 8 weeks, with flexible start and end dates. Interns will be paid an hourly rate of $20 an hour.Responsibilities: <ul><li>Work directly with the Property Management (PM) team to assess property-level site conditions and ensure operational standards are met.</li><li>Perform a mix of in-office administrative tasks, including communication with tenants and vendors.</li><li>Gain hands-on experience in the field to support property operations.</li><li>Collaborate with leasing and construction teams on various projects.</li><li>Participate in PM training sessions for capital projects such as roofing and paving.</li><li>Assist in creating tracking systems to monitor progress on projects.</li><li>Prepare and deliver a PowerPoint presentation showcasing work completed during the internship.</li></ul>Requirements:<ul><li>Currently enrolled undergraduate or graduate student in a business oriented major, preferably with a focus in real estate</li><li>Strong written, verbal and analytical skills</li><li>Ability to interact effectively with a wide range of internal and external customers</li><li>Proficiency in Word, Excel and PowerPoint, with the ability to learn internal systems</li></ul>** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability ** About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of September 30, 2025, the company owned interests in 564 U.S. shopping centers and mixed-use assets comprising 100 million square feet of gross leasable space. PI280382334

Kimco Realty Corporation

Property Management Intern

Position Title: Property Management Intern Location: Hollywood, FL Full Time/Part Time: Full time Req ID: R375-2025 Description: Kimco Realty Corp. (NYSE: Kim), North America’s largest publicly traded owners and operators of open-air, grocery-anchored shopping centers and mixed-use assets, is currently seeking Interns to join our collaborative, challenging, growth oriented team. We're seeking smart, driven candidates who are passionate about beginning a career in real estate. This internship will involve working approximately 40 hours per week for a duration of approximately 8 weeks, with flexible start and end dates. Interns will be paid an hourly rate of $20 an hour.Responsibilities: <ul><li>Work directly with the Property Management (PM) team to assess property-level site conditions and ensure operational standards are met.</li><li>Perform a mix of in-office administrative tasks, including communication with tenants and vendors.</li><li>Gain hands-on experience in the field to support property operations.</li><li>Collaborate with leasing and construction teams on various projects.</li><li>Participate in PM training sessions for capital projects such as roofing and paving.</li><li>Assist in creating tracking systems to monitor progress on projects.</li><li>Learn about and assist with the 40-year building recertification process, a program unique to South Florida counties.</li><li>Prepare and deliver a PowerPoint presentation showcasing work completed during the internship.</li></ul>Requirements:<ul><li>Currently enrolled undergraduate or graduate student in a business oriented major, preferably with a focus in real estate</li><li>Strong written, verbal and analytical skills</li><li>Ability to interact effectively with a wide range of internal and external customers</li></ul>** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability ** About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of September 30, 2025, the company owned interests in 564 U.S. shopping centers and mixed-use assets comprising 100 million square feet of gross leasable space. PI280382372

Position Title: Leasing / Marketing Intern Location: Bellevue, WA Full Time/Part Time: Full time Req ID: R376-2025 Description: Kimco Realty Corp. (NYSE: Kim), North America’s largest publicly traded owners and operators of open-air, grocery-anchored shopping centers and mixed-use assets, is currently seeking Interns to join our collaborative, challenging, growth oriented team. We're seeking smart, driven candidates who are passionate about beginning a career in real estate.This internship will involve working approximately 40 hours per week for a duration of approximately 8 weeks, with flexible start and end dates. Interns will be paid an hourly rate of $20 an hour.Internship responsibilities may include:Leasing <ul><li>Any and all leasing tasks related to retail leasing</li><li>Shadowing the leasing team on any tours and outside meetings with brokers and tenants</li><li>Reach out to potential tenants via a Required marketing campaign for market vacancies</li><li>Budget Preparations for Leasing including data entry into related systems</li><li>Assist with preparing and running leasing reports</li><li>Enter deals into internal systems and track their status</li><li>Prepare leasing proposals for prospective tenants</li><li>Review and or research lease language, as needed</li></ul>Marketing<ul><li>Website updates for centers with B2C sites</li><li>Shopping Center description updates for Kimco website pages</li><li>Social media content collection for WA properties; photography</li><li>Content posting on Social Media for Kimco Regional IG pages and some FB and IG property pages; Scheduling</li><li>B2B eblast proofing for Leasing eblasts</li><li>Joining Marketing calls with agencies in social media, and evernts</li><li>Updating digital screens for 2 centers</li><li>Shadowing Sr. Director of Marketing on projects </li><li>Special project assignments</li><li>Support on PPTs </li><li>Canva - open notice announcement creations </li><li>Holiday prep planning assignments </li><li>Organization projects on Marketing items for Marketplace at Factoria </li><li>Signage inventory</li></ul>Requirements:<ul><li>Currently enrolled undergraduate or graduate student in a business oriented major, preferably with a focus in real estate</li><li>Strong written, verbal and analytical skills</li><li>Ability to interact effectively with a wide range of internal and external customers</li><li>Proficiency in Word, Excel and PowerPoint, with the ability to learn internal systems</li></ul>** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability ** About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of September 30, 2025, the company owned interests in 564 U.S. shopping centers and mixed-use assets comprising 100 million square feet of gross leasable space. PI280382400

Leasing / Marketing Intern

USRC's greatest strength in being a leader in the dialysis industry is our ability to recognize and celebrate the differences in our diverse workforce. We strongly believe in recruiting top talent and creating a diverse and inclusive work climate and culture at all levels of our organization. SUMMARYThe Administrator, Formulary Management will meet the pharmacy operations and formulary management needs of USRC for prescription-based supplies and medications. This role will assist in all formulary and pharmacy management processes to support the field and corporate leadership.Essential Duties and Responsibilities include the following. Other duties and tasks may be assigned.<ul><li> Partnership with internal teams to continually improve pharmacy workflow and formulary management process.</li><li> Assist with testing and evaluating systems and tools within the Electronic Medical Record (Med &amp; Supply Management, PEARLCare etc.)</li><li> Provide outreach to field team members for both pharmacy and Med &amp; Supply Management issues, support and clarifications.</li><li> Function as a specialized second tier contact for both pharmacy and Med &amp; Supply Management IT service tickets.</li><li> Maintains the following competencies:<ul><li> Business Savvy -- Knows how to communicate the value of pharmacy and formulary management.</li><li> Customer Focus -- Delivers timely messaging to field team members and outside providers with professionalism and diligence.</li></ul></li><li> Results-Driven -- Partners to develop process, concepts and programs that meet identified needs and produce results that impact organizational momentum.</li><li> Actively promotes GUEST customer service standards; develops effective relationships at all levels of the organization.</li><li> Participates in team concepts and promote a team effort; performs duties in accordance with company policies and procedures.</li><li> Regular and reliable attendance is required for the job.</li></ul>

U.S. Renal Care

Administrator, Formulary Management

Come care with us at West Coast University! As a Program Assistant for a certified Great Place to Work, you will provide administrative support for healthcare programs. &nbsp;Through your daily activities and interactions, you will help students to do more than change their own lives – you will help change the lives of every patient they treat throughout their careers in healthcare. &nbsp;At West Coast University you will have the opportunity to share your knowledge and experience as a key member of our student-centered, innovative community!You will make an impact by: &nbsp;<ul><li>Assisting the program leadership team with all administrative assignments.</li><li>Dealing discreetly with large volumes of sensitive, confidential information concerning student, staff, faculty and campus affairs, information contained in minutes, letters, and other documents.</li><li>Initiating, collecting, and tracking data within a database system to ensure appropriate related records are maintained.&nbsp; </li><li>Scheduling and organizing committee meetings; assisting with the preparation, typing, filing, and distribution of minutes.</li><li>Providing world class customer service to students, associates, faculty, and other stakeholders.</li><li>Monitoring and communicating regularly with students and/or associates for adherence to license, certifications, development activities, and any other applicable information/documentation and sends to proper department for filing.</li><li>Serving as backup to other departments (student services, bursar, registrar, reception, etc.) as needed.</li><li>Maintaining record keeping and filing systems.</li><li>Maintaining files, ensuring accurate and up-to-date information for accreditation.&nbsp; Maintains accreditation files and prepares accreditation reports as directed. </li><li>Performing other duties as assigned.</li></ul>Your Experience Includes: &nbsp;<ul><li>Working knowledge of Microsoft Office Suite Products, especially Outlook, Word, PowerPoint and other MS office products as needed.</li><li>Two to three years of experience performing office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment.</li><li>Proficient reception and telephone communication skills and techniques.</li><li>Knowledge of record keeping, account maintenance, and purchasing practices and procedures.</li><li>Proficient command of grammar, punctuation, spelling, and correct usage of the English language.</li></ul>Education: <ul><li>Associate’s degree or equivalent work experience required.</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

West Coast University

Program Assistant

Start a fulfilling career as an Automated Systems Specialist! We're a team. Our success is driven by the collective effort of each member in our warehouse, which has set us apart in the industry for 130+ years. We're dedicated to collectively challenging any supply chain problem with top-of-the-line technology and safety measures carried throughout the process. We wouldn't be where we are without our warehouse team. It's why we've built a culture-focused and diverse environment for you that offers opportunities for advancement with industry-leading benefits. As an Automated Systems Specialist, you will be responsible for correcting faults in the warehouse automated equipment to ensure proper functioning. Benefits you can count on: <ul><li>Pay rate: $21.00 per hour. </li><li>4pm start time, various days available.</li><li>Generous benefits that start on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance.</li><li>Earn vacation time, and sick leave accrual from day one and paid holidays after 90 days.</li><li>401(k) Profit Sharing Plan after 90 days.</li><li>Additional benefits: pet insurance, parental leave, employee assistance programs, discount programs, tuition reimbursement program, and more! </li></ul> What you'll do as an Automated Systems Specialist: <ul><li>Proactively monitor and correct known issues in a timely manner.</li><li>Troubleshoot mechanical issues in warehouse equipment.</li><li>Correct faults and perform minor maintenance tasks.</li><li>Report software and hardware malfunctions to the appropriate team.</li><li>Other duties as assigned. </li></ul> Qualifications you'll bring as a Warehouse Teammate: <ul><li>High School Diploma or GED. </li><li>1+ years of experience working with computer systems preferred.</li><li>Be 18 years of age or older.</li><li>Thorough knowledge of computer functions and strong computer operation skills.</li><li>Work well with others.</li><li>Ability to work efficiently with minimal supervision.</li><li>Possess strong communication and time management skills.</li><li>Ability to multitask and work in a fast-paced environment. </li><li>Willing to work nights and/or weekends. </li><li>This position requires the ability to read, write, and understand English at a level sufficient to perform job-related tasks effectively and safely. This includes understanding work instructions, safety protocols, and communications essential to the role. The requirement is directly related to the nature of the job and ensures compliance with workplace safety and operational standards.</li></ul> Fit the following? We want you here! <ul><li>Organized</li><li>Problem solver</li><li>Teamwork oriented</li><li>Safety conscious</li><li>Detailed </li></ul> Moving America forward - together. We've been forging our path as a leader in the distribution industry since 1894. Building an expansive nationwide network of teammates for 130+ years has allowed us to stay agile for our clients across the restaurant, retail, and e-commerce industries. We look to the future and are ready to continue making industry-defining moves by embracing the newest technology into our practices, continuing team member training, and emphasizing our people-centered culture. Candidates may be subject to a background check and drug screen, in accordance with applicable laws. All applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. For our complete EEO and Pay Transparency statement, please visit <a href="https://www.mclaneco.com/legal/employment/" target="_blank">https://www.mclaneco.com/legal/employment/</a>

McLane

Automated System Specialist

Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: Honors Program FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant. Provide administrative support for the Honors Program and Theme Living Communities. Duties/Responsibilities <ul><li>Work closely with the Director of the Honors Program (HP) and Theme Living Communities (TLCs) to support student recruitment, retention, and success. </li><li>Receive walk-ins, emails, and telephone calls for the two Programs. Assist current students, prospective students, and others with inquiries to the office, including during New and Transfer Student Orientations and other events. </li><li>Maintain student files and student records, including monitoring student grade reports, membership records, probation and dismissal records, reporting Honors grades to the Registrar’s Office, and tracking Honors activity points </li><li>Prepare correspondence for prospective students and current students and other communication. Process applications for the HP and TLCs. </li><li>Assist with maintenance of HP and TLC websites. </li><li>Coordinate student worker assignments and review in terms of completeness, timeliness, and accuracy. </li><li>Assist with student registration and other student needs, including coordination of priority registration for Honors students with the Registrar’s Office. </li><li>Assist with all aspects of event planning for HP and TLC activities, including the Honors Cords ceremony, luncheons, retreats, banquets, etc. and the TLC Welcome Week events. </li><li>Assist the Honors Student Council/Assembly with coordination of their events. Work with the Honors Faculty Council and the Theme Living Communities Council to arrange their meetings and support their tasks. </li><li>Collaborate with Housing and Residence Life on placing students in TLCs and Honors apartments. </li><li>Maintain inventory of supplies for Program. Receive and distribute incoming mail. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma/GED. </li><li>Two years of clerical experience or an equivalent combination of education and/or experience. </li><li>Experience with microcomputer, word processing, spreadsheet, database, and electronic mail software. </li><li>Knowledge of internet information gathering and ability to learn web creation and maintenance. </li><li>Excellent oral and written communication skills. </li><li>Excellent organizational and time management skills with keen attention to detail.</li></ul> Regular Work Hours/Travel Requirements Standard office hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. As a part time position, it is expected this position work 18.75 hours a week, Monday through Friday. Hours should be consistently and consecutively scheduled but may vary based on office needs. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Senior Administrative Assistant

Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: Registrar's Office FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant. Carry out the policies and procedures of the Registrar’s Office, specifically those relating to registration. Serve as the initial point of contact for visitors to the Registrar’s Office. Duties/Responsibilities&nbsp; <ul><li>Provide initial customer service to visitors to the Registrar’s Office. </li><li>Answer student questions regarding registration. Educate students on various registration procedures; for example, registering for a closed class, registering with a hold, etc. </li><li>Train students on how to register via myUSI when appropriate. </li><li>Coordinate access to the main office area by determining needs of visitors and then counseling or directing them as appropriate. </li><li>Supervise and coordinate the receipt and distribution of all incoming mail. </li><li>Advise students, faculty, staff, and the general public of the University’s academic policies and practices as they relate to student registration and records data. </li><li>Serve as the receipt recipient and point of distribution of all student record forms used in processing student academic record data. </li><li>Maintain academic enrollment and demographic data including drop/add, withdrawal, change of address, etc. </li><li>Supervise assigned student workers and temporary employees; and train all student workers and temporary employees in registration related processes as required. </li><li>Assist with processing non-attendance withdrawals and academic dismissals. </li><li>Assist with verifying Change of Major forms and Change of Academic Bulletins. </li><li>Create and post appropriate signage on front office door to inform visitors of changes in office hours or office closure. </li><li>Assist students with ordering official transcripts via myUSI. </li><li>Assist students with printing enrollment certifications and Good Student Discount Certificates with the National Student Clearinghouse. </li><li>Scan and index documents into document imaging system. </li><li>Assist office staff with various projects during peak periods. </li><li>Serve as an interviewer with students, parents, faculty, staff, etc. as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma/GED. </li><li>Excellent interpersonal, organizational and communication skills. </li><li>Must be able to communicate university policies and procedures regarding registration, from simple to complex, to a wide range of audiences from faculty to non-native English-speaking students. </li><li>Must keep students calm in situations where they might not understand how to proceed with registration. </li><li>Must possess demonstrated customer service skills that would benefit in helping students register successfully. </li><li>Demonstrated proficiency with personal computers, spreadsheet, electronic mail and word processing software. </li><li>Ability to assume responsibility for self and subordinates, work under limited supervision and complete projects by stated deadlines. </li><li>Must assess students’ needs and not become frustrated by communications that are unclear. Must have an interest in helping students succeed. </li><li>Ability to handle multiple projects simultaneously and in an efficient and effective manner. </li><li>Ability to work effectively with diverse needs and requests of individuals. </li><li>Excellent customer service or public relations skills. </li><li>Must maintain confidentiality in accordance with FERPA.</li></ul> Preferred Knowledge and Skills <ul><li>College course work. </li><li>Experience in a university Registrar’s office.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional overtime required during the summer with new student registration, on registration days, and the first week of fall and spring semesters; or as needed</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Title:&nbsp;Administrative Associate Division: Provost's Office Department: College of Liberal Arts FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 6: $14.56/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Administrative Associate. Coordinate the College of Liberal Art’s budgets, purchasing, and expenses incurred by departments, agencies, and special projects. Provide support for financial transactions related to travel, purchasing, scholarships and awards; support staff liaison coordinator for USI Foundation events. Duties/Responsibilities&nbsp; <ul><li>Provide support to the dean’s managerial activities and oversees daily operations within the college. Ensures the dean is kept abreast of pertinent information. Provide the dean with appropriate background information for correspondence that requires his/her personal attention. </li><li>Provides support for projects managed by associate and assistant deans. </li><li>Assists with the development, maintenance, and tracking of all budgets within the College’s departments, agencies and grant accounts. Evaluate accounts, track expenditures and prepare quarterly reports to Deans and Department Chairs. </li><li>Processes all college travel paperwork. Works with faculty, students and guests to assists with travel requests, requisition of funds and travel reimbursement. Tracks funding usage as needed. </li><li>Oversee the preparation of requisitions, travel documents, and work orders for the College. Makes purchases and reconciles credit card for CLA. Duties include but are not limited to: • College liaison to USI Procurement; assists all faculty and staff with purchasing needs. • Coordinates usage and reimbursement for student and faculty grants and other monetary awards. • Utilizes BuyUSI system to purchase and reconcile payments to a variety of vendors. • Places orders with CLA credit cards and reconciles monthly credit card statements. </li><li>Assist the dean in preparing for meetings by anticipating various needs for information and independently gathering, evaluating, analyzing, and preparing data/information from a variety of sources. Provide administrative support as needed for all executive committees, i.e., tracks and assures assignments are on task; member of the college chairs' council. </li><li>Meeting and event planning • Handle all logistical arrangements including investigating and scheduling the use of appropriate facilities, arranging for campus and/or outside catering, audio-visual, media services, rental or purchase of equipment and other necessary vendor services and supplies. </li><li>Orients and trains support staff and student workers. Supervises student workers. </li><li>Provides back up support to Senior Administrative Associate in personnel matters; including administrative support in matters concerning faculty search, tenure and promotion, faculty awards and grants and associated duties. • Assists with recruitment and hiring processes including assisting with travel and administrative needs related to travel and meal reimbursements for candidates and search committee members. • Coordinates the work of college administrative assistants in the absence of senior administrative associate </li><li>Liaison for Information Technology and Facilities purchases and work orders for CLA tech needs. </li><li>Student worker hiring for the college, and assistance as needed with the departmental student workers. Proxy for student worker payroll. </li><li>Attend and take minutes for the Art Collection Committee and the LA Graduate Council meetings.</li><li>&nbsp; Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma/GED. </li><li>A minimum of two years office experience. </li><li>Demonstrated knowledge and experience with personal computers, word processing, and spreadsheet. </li><li>Strong oral and written communication skills. </li><li>Must possess strong numeracy and proofreading ability with a high level of accuracy. </li><li>Effective organizational and prioritizing skills. </li><li>Must be able to create and maintain effective relationships with students, faculty, and staff.</li></ul> Preferred Knowledge and Skills <ul><li>Bachelor’s degree or college course work. </li><li>Experience with database programs desired.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8 a.m. to 4:30 p.m.</li><li>Occasional overtime may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

287 Administrative Jobs