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Job Title Patient Clerical Assistant/UKHC Requisition Number RE50342 Working Title PCA - OB (MBU/NBN/3N) Department Name H3061:KCH-MATERNAL Work Location Lexington, KY Grade Level 05 Salary Range $15.00-22.60/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift Must be able to work three 12.5-hour shifts per week (7:00 a.m. – 7:30 p.m.) Will also be required to work some weekends and holidays. Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of clerical experience within a medical setting preferred. Deadline to Apply 09/23/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Clerical Assistant/UKHC

Job Title Administrative Support Associate II Requisition Number RE51602 Working Title Department Name 81150:Landscape Architecture Work Location Lexington, KY Grade Level 43 Salary Range $19.18-30.68/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None. Physical Requirements Sitting for long periods of time. Shift Monday – Friday; and typically 8:00 am – 5:00 pm. Job Summary The Martin-Gatton College of Agriculture Food and Environment, department of Landscape Architecture seeks a candidate with strong interpersonal and organizational skills to serve as the Administrative Support Associate. Landscape Architecture is a small tight knit supportive department and the Administrative Support Associate is a valuable member. The position helps to ensure the success of the department by supporting the Department Chair, faculty, staff and students with activities related to the business operations. This position is responsible for human resources, fiscal management, and administrative tasks ranging from payroll, accreditation, and tenure support, to budgeting, calendar management and logistical support. Additionally, the position coordinates all recruitment and hiring procedures for the department. The department is committed to promoting work-life balance by offering hybrid work arrangements that allow for some amount of remote work. This position includes excellent benefits and provides opportunities for professional development. For additional information on the Landscape Architecture department please Click Here. The Martin-Gatton College of Agriculture, Food and Environment is a supportive and welcoming workplace that offers a variety of employee enhancement initiatives, such as a formal mentoring program and a staff professional development fund. To find out more about M-G CAFE and how the college supports the mission of this being the University of, for, and with Kentucky pleaseClick Here. Skills / Knowledge / Abilities MS Office. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 09/25/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate II

Position Title: Accounting Associate Location: Jericho, NY Full Time/Part Time: Full time Req ID: R312-2025 Description: ******Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.****** We are currently seeking an Accounting Associate to prepare schedules and workpapers, assist with the monthly and quarterly accounting close, complete processes such as bank and mortgage reconciliations, run and distribute reports, prepare cash receipt and vendor request forms, prepare lender packages, and perform other ad hoc projects as assigned. The right candidate will have strong attention to detail, organizational and communication skills, including the ability to work with all levels of employees across the Company, as well the ability to focus on meeting accounting department deadlines. The individual must thrive in a team environment and be flexible regarding ad hoc reporting and must respond to inquiries with a sense of urgency.Requirements:<ul><li>Minimum of an associate’s degree in accounting</li><li>Working knowledge of real estate and accounting systems is a plus</li><li>Strong MS Office skills</li><li>At least 2 years of strong bookkeeping and reconciliation experience</li></ul>The expected salary for this position is anticipated to be approximately $55,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability ** About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of June 30, 2025, the company owned interests in 566 U.S. shopping centers and mixed-use assets comprising 101 million square feet of gross leasable space. PI278065727

Kimco Realty Corporation

Accounting Associate

H.O. Penn Machinery &nbsp;HIRING IMMEDIATELY &nbsp;Receptionist &nbsp;Holtsville, NYPay:$20-$24/hour(dependent on relevant experience)Bonus: 5% bonus potentialBenefits:<ul><li>Medical/dental/vision insurance</li><li>401(k) with company match</li><li>Holidays &amp; competitive PTO</li></ul>Key&nbsp;Qualifications:<ul><li>Previous reception, customer service or office experience required</li><li>Ability to maintain a professional / engaging presence and represent the company in a positive manner&nbsp;</li><li>Ability to multi-task, be highly organized with the ability to be competent in a fast-paced environment</li><li>Strong interpersonal and organizational skills</li><li>Proficient in computer software, including Microsoft Word, Excel, &amp; Outlook&nbsp;</li><li>Experience with cash report balancing preferred</li></ul>ResponsibilitiesEnsure customer and guest satisfaction<ul><li>Operate telephone system to properly route all incoming calls to appropriate individuals or departments</li><li>Promote branch relations by greeting visitors and announcing arrivals to departments in a friendly and professional manner</li><li>When appropriate, direct visitors to the appropriate person, office, or department</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)</li></ul>Facilitate branch operations<ul><li>Process interoffice and regular mail in a timely manner</li><li>Coordinate delivery of correspondence by receiving and distributing items from courier service</li><li>Report system or phone line problems</li><li>Order and maintain stock of supplies and coffee for branch</li><li>Operate and maintain office equipment at reception area</li></ul>Accurately and efficiently perform various Parts Department functions<ul><li>Prepare bank deposits</li><li>Process stock order paperwork when required</li><li>Process customer quotes/parts orders when part numbers are available</li><li>Assist in other billing clerk functions when required</li></ul>Qualifications<ul><li>Previous reception, customer service or office experience required</li><li>Ability to maintain a professional / engaging presence and represent the company in a positive manner&nbsp;</li><li>Ability to multi-task, be highly organized with the ability to be competent in a fast-paced environment</li><li>Strong interpersonal and organizational skills</li><li>Proficient in computer software, including Microsoft Word, Excel, &amp; Outlook&nbsp;</li><li>Experience with cash report balancing preferred</li></ul>Physical Requirements:<ul><li>Standing and/or sitting for prolonged periods of time</li><li>Hand coordination for typing, writing, and computer use</li><li>Occasional forward bending and reaching</li><li>Occasional walking and climbing stairs</li><li>Carrying (up to 20lbs.)&nbsp; </li></ul>Reasonable accommodations made as needed.We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.

Receptionist

Title:&nbsp;Senior Administrative Associate Division: Provost's Office Department: Kinney College of Nursing &amp; Health Professions FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 7: $16.02/hour EEO Job Group:&nbsp;5 E5 Position Summary Kinney College of Nursing and Health Professions seeks applications for the role of Senior Administrative Associate. The Senior Administrative Associate will support the day-to-day administrative operations of the Kinney College of Nursing and Health Professions. This role involves overseeing a wide range of duties related to faculty and staff support, with a focus on purchasing, onboarding, coordination of activities, and event management. The successful candidate will work closely with the Kinney College administrative team, faculty, and various campus departments to ensure smooth operations and provide excellent service to all stakeholders. Duties/Responsibilities&nbsp; <ul><li>Troubleshoot issues and provide guidance regarding policies and procedures of Kinney College and the University to faculty and staff. </li><li>Process and track physical plant requests, collaborating with the Dean’s Senior Administrative Associate to ensure timely resolution of facility-related needs. </li><li>Assist in the college's purchasing process, sharing duties with the Dean’s Senior Administrative Associate to ensure efficient and accurate procurement. </li><li>Regularly monitor and manage the Health Professions email account, ensuring timely responses and collaboration with the Dean’s Senior Administrative Associate on correspondence. </li><li>Support the onboarding process for new hires, including administrative tasks and coordination, with shared responsibilities alongside the Dean’s Senior Administrative Associate. </li><li>Support the KCNHP as a point person for questions and issues with reporting of time. Serve as a liaison to the USI Payroll department. </li><li>Support and assist with the operations of the KCNHP Sim Center, ensuring optimal use and coordination of resources. </li><li>Update documentation related to KCNHP faculty tutorials, including the faculty Blackboard site, to ensure accessibility of relevant and current information. </li><li>Serve as the primary Kinney College lead for the Slate CRM and Steppingblocks systems, ensuring all related activities and tasks are entered properly, managed and coordinated. </li><li>Manage and facilitate the hiring process for graduate assistants within Kinney College. </li><li>Assist with coordinating and providing support for college tours, open houses, and orientations for prospective students and assist in college advisory committee meetings and communication about events. </li><li>Manage office assignments for faculty and staff, ensuring proper allocation of space and resources. </li><li>These duties are not to be construed as an exhaustive list. Other duties may be assigned as appropriate.</li></ul> Required Knowledge and Skills <ul><li>Bachelor's degree, however, equivalent experience in lieu of a degree may be considered. </li><li>4+ years of experience with academic office operations and coordination. </li><li>Knowledge of all KCNHP programs and general operating policies. </li><li>Experience with computers, word processing, spreadsheets and email software required. </li><li>Ability to work independently and exercise initiative and independent judgment. </li><li>Strong written and oral communication skills required. </li><li>Strong interpersonal, organizational and time management skills required. </li><li>Strong customer services skills required. </li><li>Strong attention to detail and the ability to multi-task required. </li><li>Strong problem-solving skills required.</li></ul> Preferred Knowledge and Skills <ul><li>Knowledge of purchasing systems. </li><li>Experience with Slate and Blackboard systems. </li><li>Previous experience in event planning or coordination.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Hours may be adjusted for coverage needs.</li><li>An occasional change in schedule and/or overtime may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. About the College Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

University of Southern Indiana

Senior Administrative Associate

Title: Administrative Secretary
Employee Classification:&nbsp;Clerical &amp; Secretarial
Institution:&nbsp;Roane State Community College
Department: Health Sciences
Campus Location: Roane State Community College
Job Summary
The Administrative Secretary for the Health Sciences Division provides high‐level administrative support to ensure smooth operations within the division. 
Job Duties
<ul>
<li>1. Communicates with program directors regarding due dates for: a. Semester course schedule b. Projecting adjunct faculty needs c. IDEA evaluation timeline d. Other needed information</li>
<li>2. Inputs course schedule into Banner and provides Program Directors with a draft for proofing.</li>
<li>3. Works with Dean to ensure ongoing operation of the Division Office.</li>
<li>4. Works with the Dean to finalize the semester workload.</li>
<li>5. Prepares faculty roster that accompanies the workload report.</li>
<li>6. Pulls faculty contracts through FLAC each semester.</li>
<li>7. Reviews faculty licensure each semester (maintains a log of faculty licensure renewal).</li>
<li>8. Works with program directors/clinical coordinators to ensure timely renewal of the clinical affiliation agreements.</li>
<li>9. Maintains and updates the clinical affiliate contract log.</li>
<li>10. Reads incoming mail and routes that not requiring the supervisor’s attention (this does not include reading emails in Deans’ inbox).</li>
<li>11. Composes routine and non-routine correspondence independently.</li>
<li>12. Prioritizes various tasks/projects to ensure timely completion.</li>
<li>13. Utilizes a variety of communication modalities (written and verbal) to ensure smooth operation of the division and timely completion of duties/tasks.</li>
<li>14. Develops and maintains office filing system.</li>
<li>15. Operates a computer and utilizes a variety of software packages.</li>
<li>16. Inputs requisitions for various purchasing requests.</li>
<li>17. May assist faculty with preparation of materials for both classroom use and for other general and office purposes.</li>
<li>18. Answers incoming phone calls and provides appropriate information and/or routes call to appropriate person.</li>
<li>19. Monitors and maintains inventory of supplies, forms; initiates ordering process as necessary.</li>
<li>20. Assists in maintaining supervisor’s calendar.</li>
<li>21. Provides training and troubleshooting assistance to faculty and staff on the use of copiers, computers, and other technology hardware and software.</li>
<li>22. Ensures daily mail pick up/delivery.</li>
<li>23. Assists program directors with preparation for accreditation site visits.</li>
<li>24. Serves as a resource to assist program directors/faculty with completion of required forms: a. Food forms b. Travel c. Field trip d. Hire package</li>
<li>25. Collects syllabi to fulfill SACS requirement per semester.</li>
<li>26. Maintains and organizes faculty information required to teach (i.e., licensure, certification, etc).</li>
<li>27. Works with program directors to ensure timely completion and submission of adjunct paperwork.</li>
<li>28. Maintains and monitors budget expenditures and makes reports as required.</li>
<li>29. Researches policies, procedures and guidelines for supervisor and faculty.</li>
<li>30. Develops and maintains personnel, financial, statistical, and other important records.</li>
<li>31. Responsive to student requests/inquiries.</li>
<li>32. Assists with calling students enrolled in classes that have been cancelled.</li>
<li>33. Assists with onboarding of students as needed.</li>
<li>34. Ensures ongoing communication with Dean regarding duties/responsibilities and leave.&nbsp;</li>
</ul>
Minimum Qualifications
• Associate Degree with prior office experience.
Preferred Qualifications
• Prior work in an educational setting preferred. • Prior experience utilizing Banner preferred. 
Knowledge, Skills, and Abilities
• Knowledge and expertise using a variety of office related computer software packages

Motlow State Community College


      Administrative Secretary-Health Sciences 
    

Title: Senior Administrative Assistant
POSITION SUMMARY To provide administrative support to the Vice President of Business &amp; Finance as well as the Office of Business &amp; Finance.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES First point of contact for the Business &amp; Finance organization visitors, guests and callers. Performs a variety of variety of general clerical and administrative duties, including preparing routine correspondence, forms and other documents and assisting with assembling information for various projects. Performs administrative duties associated with contracts, purchasing and budgeting, including managing contracts, entering requisitions, corresponding with vendors regarding invoices and tracking budget line items. Interacts and communicates with students, staff and community partners. Perform routine clerical tasks for the Vice President Business &amp; Finance including answering phone, scheduling appointments, copying, scanning, faxing, filing, generating reports, opening/distributing mail and preparing log of incoming checks, ordering office supplies, assisting others with entering requisitions and various typing projects, assist students and visitors by providing information or directing them to the appropriate department or person.
Plan and prepare for travel, conferences and other special events. Establish and maintain digital and paper filing systems to track and archive sensitive and confidential correspondence, meeting notes and project files. Ensure contracts, invoices, amendments, and change orders are properly filed. Coordinates the Contract Approval Process (e.g., non-personnel) by maintaining a record system for new, current and expired contracts. Include routing legal documents for signatures and tracking renewal and expiration dates for action. Assist with the audit process to provide contractual commitments to auditors, as needed. Develop and maintain a filing system of both hard and electronic documents. Coordinate Student Refund Appeals process by entering information into database and submitting Appeals to Committee for approvals. Review each appeal for accuracy and contact students if questions, further documentation, and/or changes are needed. Track status of appeal throughout the process. Upon final committee decision, notify students via letter and all departments involved. Develop and maintain a filing system of both hard and electronic documents.
Generate Dual Service Agreements for instructors who are also employed elsewhere within the State government. Review agreements for accuracy and coordinate changes with the department. Maintains contracts database, submits agreements for authorized approvals between college and outside agencies. Develop and maintain a filing system of both hard and electronic documents. Prepare President’s Quarterly Report of Expense for Tennessee Board of Regents. Includes checking for accuracy and obtaining all auditable documentation and working with internal auditors on questions. Prepares meeting agendas, attends meetings, keeps records, and prepares minutes. May supervise student workers or temporary employees.
REQUIRED QUALIFICATIONS Associate’s degree
Three (3) years of experience providing a variety of administrative support
PREFERRED QUALIFICATIONS Bachelor’s degree
Certified Administrative Professional Certification (CAP)
Experience in preparing documents, reports, excel spreadsheets, and presentations
Familiarity with Banner, Dynamic Forms, SciQuest/Jagger, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Ability to work collaboratively with a wide range of population of faculty, staff and students. Detail oriented with the ability to multitask and work with competing deadlines. Discretion, judgment, and ability to handle confidential matters. Must be able to work independently, take initiative and make substantive decisions quickly. Excellent oral and written communication skills are required. Exceptional listening skills, interpersonal skills, diplomacy and the ability to effectively interact and build trusted relationships with wide range of internal and external constituencies. Proven ability to effectively organize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.
Open Until Filled: Yes
Rate of Pay: $45,727.50 - $54,873.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.


      Senior Administrative Assistant
    

The American Association for Justice (AAJ®) works to preserve the constitutional right to trial by jury and to make sure people have&nbsp;a&nbsp;fair&nbsp;chance to&nbsp;seek&nbsp;justice&nbsp;when&nbsp;they&nbsp;are&nbsp;injured by&nbsp;the&nbsp;negligence&nbsp;or&nbsp;misconduct of others—even when it means taking on the most powerful&nbsp;corporations.AAJ is seeking an Office Services Coordinator for its Executive Office department.&nbsp;The Office Services Coordinator supports organization operations by acting as the office receptionist and maintaining AAJ’s office equipment, supplies and systems. The Office Services Coordinator welcomes visitors, answers and refers to inquiries; serves as a liaison with the building engineers and staff for safety and building issues.Job duties include:<ul><li>Answer calls and retrieve messages from AAJ main switchboard and voicemail and&nbsp;forward to appropriate&nbsp;personnel.</li><li>Welcome visitors in person in the lobby and AAJ’s reception area and direct them to the appropriate&nbsp;departments.</li><li>Performs as Inter-floor Fire Warden in case of&nbsp;emergency.</li><li>Serve as the primary contact for Building Management and liaison with building engineers and staff on safety issues, facility issues, and staff requests; communicate all building-related announcements and security concerns with staff.&nbsp;</li><li>When building emergencies arise, the Office Services Coordinator will serve as back-up contact for Building Management when COO is unavailable.</li><li>Schedule and arrange conference center for staff and outside parties.</li><li>Prepare and distribute assigned meeting minutes to stakeholders as needed in conjunction with the Executive Assistant/Sr. Office Administrator.&nbsp;</li><li>Maintain departmental phone directory and distribute it to staff as&nbsp;required.</li><li>Serve as back-up contact for WMATA, building parking inquiries, and Datawatch.</li><li>As part of the onboarding/off-boarding team, order business cards and nameplates for&nbsp;all staff; assign keys for offices and file&nbsp;cabinets.</li><li>Work with Finance Department reconciling administrative accounts, invoices,&nbsp;including UPS, Iron Mountain, Standard Parking, etc.</li><li>Serve as the Contract Administrator for the Association. Facilitate the contract&nbsp;process through DocuSign, distribute contracts after execution and maintain contract&nbsp;files.</li><li>Work&nbsp;with&nbsp;vendors&nbsp;for&nbsp;first&nbsp;aid&nbsp;kits,&nbsp;vending/coffee&nbsp;machines.&nbsp;Maintain&nbsp;coffee/tea&nbsp;supply and kitchen supplies for all floors within AAJ. Order when&nbsp;necessary.</li><li>Maintain printer maintenance for all floors, including but not limited to paper replacement, ink and drum replacement, as well as technical&nbsp;maintenance.</li><li>Handle all major printing jobs, such as court briefings, convention handouts and&nbsp;flyers, card inserts, nametags, and other necessary&nbsp;printing.</li><li>Maintain the AAJ mail room by ensuring it is fully stocked with necessary supplies. This also includes handling the preparation and mailing of large batches and packages, managing the receipt and dispatch of daily mail through the building’s central mail room, and collecting, sorting, and distributing incoming mail to the appropriate departments in a timely and organized manner.&nbsp;</li><li>Serve as the point of contact for Quadient and Iron Mountain&nbsp;accounts.</li><li>Serve as the UPS Administrator and create or delete UPS accounts for&nbsp;personnel.</li><li>Serve on the social&nbsp;committee.</li><li>Work on special projects throughout the year as&nbsp;assigned.</li><li>Perform other duties as&nbsp;assigned.</li></ul>Requirements:<ul><li>Bachelor’s degree with 2-3 years’ office services, customer service and/or project management experience. An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.&nbsp;</li><li>Non-profit or association setting strongly&nbsp;preferred.</li><li>Advanced project and office management skills are strongly&nbsp;preferred.</li><li>Strong attention to detail with the ability to handle multiple priorities at once is required.&nbsp;</li><li>Demonstrated ability to work independently, prioritize, and meet deadlines on&nbsp;multiple, concurrent&nbsp;projects.</li><li>Strong organizational, communication and interpersonal&nbsp;skills.</li><li>Self-motivated and reliable individual with the ability to communicate effectively with external and internal&nbsp;customers.</li><li>Ability to independently set priorities, work on a variety of projects, and resolve issues diplomatically.</li><li>Proficient in Microsoft Office Suite products. Prior experience in Netforum&nbsp;preferred.</li><li>Demonstrated ability to interact with and provide exemplary customer service to AAJ members, staff and&nbsp;visitors.</li><li>Ability to work onsite five days a week.&nbsp;</li><li>Must successfully pass a criminal background check</li></ul>Salary Range:&nbsp;$52,800-$66,000Benefits and Perks for Working with AAJ:<ul><li>Comprehensive health insurance which includes, medical, dental, vision, life, disability, flexible spending account (FSA), and 401K with an employer match</li><li>Generous paid leave (e.g., vacation, sick, personal, parental), 11 federal holidays, and paid time off between Christmas and New Years</li><li>Subsidized metro transit and/or parking benefits</li><li>Professional development opportunities</li><li>Company social events</li><li>Office conveniently located ½ block from Gallery Place/Chinatown metro station in downtown Washington, DC</li></ul>AAJ is an Equal Opportunity Employer. No phone calls please!&nbsp;

American Association for Justice

Office Services Coordinator

POSITION SUMMARY:&nbsp;&nbsp; The successful candidate will be responsible for answering all switchboard phone calls, greeting and directing visitors in a friendly and customer focused manner and providing administrative support for the enrollment processes.&nbsp; Incumbent must assure that the South University philosophy is considered in carrying out all duties and responsibilities.&nbsp; This philosophy includes the provision of quality services to clients; development, growth, involvement, and recognition of employees; application of sound economic principles; and maintenance of an environment which is conducive to innovation, positive thinking and expansion. KEY JOB ELEMENTS: <ul><li>Responsible for answering incoming calls. Route calls promptly and correctly to the proper staff person or voicemail, correctly and politely take messages when necessary. </li><li>Greet visitors in a friendly, welcoming and professional manner. Ensure campus visitors sign in, receive parking authorization, name tags, and receive escort to the individual assisting them.</li><li>Support the enrollment processes with tasks such as ordering and student transcripts, verifying transcripts are received and processed, and conducting student verifications </li><li>Assist as necessary with planning and execution of special admission events. </li><li>Maintain appointment calendar for admissions, financial aid and academic counseling; assist with confirming appointments and rescheduling as needed.</li><li>Inventory and maintain marketing materials and promotional items</li><li>Assist with data entry, scanning documents, e-mailing processing requests and follow up, and special projects as needed. </li><li>Assist with the execution of direct mail and bulk mail projects. </li><li>Perform any other duties as needed.</li></ul>REQUIREMENTS:<ul><li>Bachelor’s degree preferred </li><li>Experience with a multiple line busy switchboard. </li><li>Strong customer service and organizational skills. </li><li>Basic computer literacy and ability to type a minimum of 30 words per minute. </li></ul>WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.JobFamilyAll PositionsEducationLevelHigh School

South University

POSITION SUMMARY:Responsible for recruiting qualified applicants for admission to the University in accordance with state and federal accreditation and institution policies and regulations, consistent with the highest ethical standards. The Admissions Representative is responsible for managing time and inquiry resources to generate interest in our programs. This position will conduct a high quantity of prospect phone contacts to secure appointments and interview activity, and conduct follow-up activity with unresolved interviewees and future class applicants. They will work interdepartmentally with student support services to ensure students are maintained and successfully matriculated. Incumbent must assure that the South University philosophy is considered in carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and maintenance of an environment which is conducive to innovation, positive thinking and expansion.KEY JOB ELEMENTS: <ul><li>Accurately and completely explain educational programs, expected outcomes, student services, and financial consideration to students, parents, and educators.</li><li>Manage inquiries to achieve prompt contact and performance activity weekly goals; utilize approved recruitment policies/formats; make prompt and effective contact with inquiries and redirect unqualified candidates based upon incompatible career goals.</li><li>Secure new inquiries (Personally Developed Referrals) by directly asking phone and in-person contacts about referrals of others to contact that may be interested in programs offered.</li><li>Schedule and conduct interviews, pursue qualified candidates for enrollment, and determine appropriateness of candidates for enrollment based upon career goal compatibility.</li><li>Accurately forecast projected new students on a periodic basis for admissions leadership. &nbsp;</li><li>Consistently conduct follow-up meetings, monthly at minimum, with all applicants to ensure successful matriculation.</li><li>Assist other personnel and departments with data collection and problem solving.</li><li>Participate in appropriate recruitment and enrollment activities including open houses, regional presentations, training sessions, orientation programs, career days, community outreach, employer partnerships, etc.</li><li>Other duties as assigned.</li></ul>REQUIREMENTS:<ul><li>Bachelor’s degree in business or a related field and one-year successful admissions or sales experience OR associate’s degree and three year’s successful admissions or sales experience.&nbsp; (Salary level will be based on degree level). </li><li>Sincere interest in helping others achieve life goals.</li><li>Excellent written and verbal communication skills. </li><li>Strong interpersonal skills with both faculty and student populations.&nbsp; </li><li>Superior organizational and problem resolution skills.&nbsp; </li><li>Goal oriented and highly ethical.&nbsp; </li><li>Strong expertise with MS Office as well as field related hardware and software packages and systems for reporting features.&nbsp;</li><li>Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments. </li><li>Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.&nbsp; </li><li>Ability to adapt to changing assignments and multiple priorities.&nbsp; </li><li>Ability to manage multiple tasks and successfully meet deadlines.&nbsp;</li></ul>ENVIRONMENT:&nbsp;The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email video conference and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.JobFamilyAll PositionsEducationLevelAssociate Degree

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