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Job Title Administrative Services Asst/UKHC Requisition Number RE50713 Working Title Administrative Services Assistant – Division of CT Surgery Department Name MG37H:SURGERY-CT Work Location Lexington, KY Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements The physical requirements for this position include regularly sitting, standing, walking, with some pushing, pulling, and/or lifting objects weighing up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 25lbs. Shift Monday – Friday, Day Shift; primarily 8:00AM – 5:00PM (40 hrs/wk); other hours/schedule as needed. Job Summary The Division of Cardiothoracic Surgery is seeking a candidate to provide administrative support for the department. This position works directly with the Chief of the Division and additional surgeons and Advanced Practice Providers. The administrative assistant will be the primary contact for all entities – both inside and outside UK Healthcare. The successful candidate must have good interpersonal skills, knowledge of university and KMSF guidelines and be very attentive to detail. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Previous work experience in accounting, office, clerical and/or administrative roles. Deadline to Apply 07/03/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst/UKHC

Job Title Administrative Support Associate I Requisition Number RE50716 Working Title Generalist Disbursement ‘Subject-Matter-Expert’ (SME)’ Department Name 7K015:Centralized Business Operations Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None. Physical Requirements Sitting and/or standing for long periods of time. Lifting, pushing or pulling of objects up to 10 pounds. Shift Monday – Friday, 8:00am – 5:00pm (40 hours/week). Job Summary The College of Pharmacy (COP) is seeking a full-time Administrative Support Associate I to serve as a Generalist Disbursement ‘Subject-Matter-Expert’ (SME) in the Centralized Business Operations (CBO) at the University of Kentucky. This position will process a variety of financial transactions daily including, but not limited to travel vouchers, PRDs, SRMs, pro-card edits, and goods confirmations. Safeguards the funds disbursed by ensuring the stewardship and appropriateness of expenditures; compliance with all laws, regulations, and restrictions regarding the COP’s disbursement activities; ensuring a working knowledge in all respective disbursement areas. The Generalist SME is responsible for the development, implementation, and monitoring of an effective system of internal controls in conjunction with the COP Assistant Dean for Finance and Administration (ADFA) and Director of Accounting around disbursement activities intended to safeguard COP resources, disclose accurate financial information related to voucher disbursements and ensure compliance with applicable university and COP regulations, policies, and procedures. Responsible for maintenance of CBO financial files in accordance with the records retention model implemented by the COP CBO Leadership. This position will also receive daily shipments from vendors and ensures all assets are fully secured in the receiving area. Notifies appropriate personnel for pick-up of shipments and maintains all shipment records. Skills / Knowledge / Abilities Qualified applicants will demonstrate: professionalism; excellent communication skills, verbal, written and non-verbal; the ability to multi-task and prioritize work planning; ability to critically think and problem solve; to maintain confidentiality in all aspects of the job requirements; the ability to follow and interpret process; the ability to provide excellent customer service; the ability to function as a team player; MS Office Suite; Adobe; SharePoint; and databases. Does this position have supervisory responsibilities? No Preferred Education/Experience Prefer executive level administrative support experience. Deadline to Apply 07/08/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I

Job Title Administrative Support Associate I Requisition Number RE50694 Working Title Tuition Assistance Program Coordinator Department Name 3J521:Employee Benefits Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements The essential functions of this position include: occasionally lifting, pushing, and/or pulling objects up to and over 50lbs; occasionally standing or walking with objects 10-25lbs; communicate and work cooperatively with staff, faculty and applicants from diverse backgrounds; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service; complete work with interruptions; ensure work is detailed, accurate and completed in a timely manner; perform work in a sedentary position, utilizing computer, keyboard, mouse and telephone the majority of the day; and work successfully in a team as well as independently. Shift Monday – Friday 8:00 am – 5:00 pm Job Summary The Administrative Support Associate I position is responsible for the administration of the Employee Education Program (EEP) and the Family Education Program (FEP). This position will be the point of contact between those eligible and Student Billing Services on campus. Additional duties include: <ul><li>coordinating with the EEP officials at other institutions</li><li>&nbsp;verifying participants’ eligibility, class schedule, and costs</li><li>&nbsp;application of waivers</li><li>&nbsp;reporting/tracking of information</li></ul> Skills / Knowledge / Abilities Data entry, SAP knowledge, and customer service. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 07/07/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Job Title STEPS Payroll Administrator Requisition Number TE08937 Department Name 8N015:Design Centralized Business Office Work Location Lexington, KY Salary Range $22.00/hour Type of Position Temporary Position Time Status Full-Time Required Education Associates Degree Required Related Experience Required License/Registration/Certification Physical Requirements Must be capable of sitting for long periods of time in front of a computer terminal. Shift Work Shift Monday-Friday, 8am – 5pm Expected # of Hours Per Week 30 Job Summary The Design Centralized Business Office is searching for a STEPS Payroll Administrator. Duties include but are not limited to: o Primary payroll administrator for all College personnel. <ul><li>Ensures timely and accurate completion of all processes related to bi-weekly and monthly payroll cycles.</li><li>Communicates with personnel and supervisors regarding accurate entry and approval of time entries for all hourly employees and accurate TDL, Vacation, and Holiday request and approval for all monthly employees. Works closely with the Business Officer to monitor and complete actions in CDEM and payroll expense confirmation.</li></ul> o Completes payroll corrections in a timely fashion, informing affected parties and obtaining appropriate approvals. Provides regular updates of error resolution. o Processes internal hiring requests for students and staff. <ul><li>Aids with the creation of staff and student position descriptions.</li><li>Manages position postings in IES, ensuring posting accuracy and timely applicant administration and posting disposition.</li><li>Facilitates external advertising for all positions, as requested.</li><li>Coordinates onboarding process for all College personnel new hires, facilitating the I-9 approval process and all other new hire paperwork.</li></ul> Skills / Knowledge / Abilities o Associates Degree required o Undergraduate Degree in a business discipline preferred o Previous payroll experience desired o Experience with SAP is a plus Does this position have supervisory responsibilities? No Preferred Education/Experience <ul><li>Bachelor’s degree in Business Administration or related field.</li><li>Previous payroll experience desired.</li></ul> Deadline to Apply 07/04/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Payroll Administrator

Job Title System Administrator - IWMS Requisition Number RE50370 Working Title Integrated Workplace Management System Administrator Department Name 3CF00:Facilities Shared Services Work Location Lexington, KY Grade Level 48 Salary Range $62,941-103,834/year Type of Position Staff Position Time Status Full-Time Required Education BS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements Standing or walking with objects up to 25lbs; Sitting at computer workstation for extended periods; Repetitive motion. May be exposed to loud noises, fumes, confined spaces, and/or weather and temperature extremes while reviewing and/or traveling to/from a job-site(s). Shift 8:00 am – 5:00 pm; Monday – Friday.Hours of work may vary dependent upon situational factors, emergencies, and crisis management requiring evening(s), weekend(s), and holiday(s) response. Job Summary Reporting to the Facilities Financial Strategy Officer, the IWMS Administrator manages and administers the Integrated Workplace Management System (IWMS) solution to drive automation, streamline processes, and maximize the IWMS solution to full advantage; Maintains essential IT infrastructure, including security, provisioning accounts, role creation, and user/role audits for assigned systems; Ensures the proper collection and maintenance of facilities-related data, including system and serialized assets, capital planning, project management, space management, and maintenance-related data, documents, and information; Collaborates with leadership to analyze the benefits of implementing new functionality as new functionality is planned and delivered; Utilizes significant knowledge of facilities management business processes and needs to determine requirements, system implementation, deployment, ongoing maintenance, enhancement, incorporation and development of future modules, and serves as liaison to the vendor for implementation and ongoing support for the University’s Integrated Workplace Management System; and Provides system user support, including consultation, configuration, documentation, and training for technical and functional users. Skills / Knowledge / Abilities MS Windows/Office; SAP; KRONOS / Dimensions Certified Automation Professional (CAP) or Certified Educational Facilities Professional (CEFP) is preferred. Driver’s License is preferred Knowledge and understanding of project development methodologies and processes; system design and build, system integration testing; considerable experience using information technology solutions such as Integrated Workplace Management System (IWMS) or computer-aided facility management (CFM) platforms to support Facilities Management in higher education is strongly preferred. A basic understanding of SAP, AutoCAD, ESRI, and report development is desirable. Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s Degree in Computer Science or Information Technology or Master’s Degree in Information Systems Technology preferred. Deadline to Apply 07/06/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

System Administrator - IWMS

Job Title Temporary Professional Administrator Requisition Number DU13147 Department Name 8E000:College of Arts &amp; Sciences Work Location Lexington, KY Salary Range varies Type of Position Temporary Position Time Status Full-Time Required Education varies Required Related Experience varies Required License/Registration/Certification N/A Physical Requirements Sitting/standing for long periods of time. Shift varies Job Summary For background check only Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 12/31/9999 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Temporary Professional Administrator

Performs administrative duties related to the transportation operations. Ensures the department has the necessary materials and equipment. McLane promotes earning, learning, and living a great life. We are a team, and we want to work with you. So, here's the details: <ul><li>Generous benefits available on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance. </li><li>401(k) Profit Sharing Plan after 90 days.</li><li>Paid holidays, vacation time, educational assistance program, and more!</li></ul> Schedule: (2nd Shift) Tuesday - Saturday 2:00PM -10:30PM Pay $17.00/per hour starting wage ESSENTIAL JOB FUNCTIONS / PRINCIPAL ACCOUNTABILITIES: <ul><li>Works in administrative capacity within the transportation department. </li><li>Answers phone, distributes driver pouches, and works with team to ensure all routes are ready for drivers throughout the day. </li><li>Organizes the delivery documentation that is returned by the drivers after each delivery. Sorts, files, and scans applicable documentation. </li><li>Supports transportation team with various administrative duties.</li><li>Creates travel arrangements for out of town support.</li><li>Provide departmental payroll support, this includes going over wage sheets for accuracy and comparing to Peoplenet reports.</li><li>Must have a flexible schedule and a willingness to learn new functions, such as Peoplenet and routing.</li><li>Other duties may be assigned. </li></ul> MINIMUM SKILLS AND QUALIFICATION REQUIREMENTS: <ul><li>High school diploma or GED. </li><li>1 year of similar work experience required </li><li>Experience with Microsoft products </li><li>Understanding of geography and logistics.</li></ul> WORKING CONDITIONS: <ul><li>Office Environment</li></ul> Candidates may be subject to a background check and drug screen, in accordance with applicable laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

McLane

TRANSPORTATION ASSISTANT

Tracks inventory levels to ensure that all products are in stock and available for distribution in the warehouse. Schedule: 3rd Shift, 10:00pm-6:30am Sunday-Thursday Pay: $16.00-$18.00/hour based on experience McLane promotes earning, learning, and living a great life. We are a team, and we want to work with you. So, here's the details: <ul><li>Generous benefits available on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance. </li><li>Get paid early. Get paid fast. </li><li>401(k) with annual company match.</li><li>Paid holidays, vacation time, educational assistance program, and more!</li></ul> ESSENTIAL JOB FUNCTIONS / PRINCIPAL ACCOUNTABILITIES: <ul><li>Maintains accurate inventory levels and ensures that inventory is present and ready for use. </li><li>Works with internal teammates to ensure solid understanding of customer demands and needs. </li><li>Files claims when defective goods are discovered. </li><li>Other duties may be assigned.</li></ul> MINIMUM SKILLS AND QUALIFICATION REQUIREMENTS: <ul><li>High school diploma or GED. </li><li>2 or more years work experience, preferably in the distribution industry</li><li>Experience with Microsoft Office systems</li></ul> WORKING CONDITIONS: <ul><li>Office Environment</li></ul> Candidates may be subject to a background check and drug screen, in accordance with applicable laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

INVENTORY CONTROL CLERK I

Maintain and update department files and reports. Assist other internal departments as required by providing documentation, files, and support. Works with DC to ensure contents match the order. McLane promotes earning, learning, and living a great life. We are a team, and we want to work with you. So, here's the details: <ul><li>Pay rate: $18.00/hour </li><li>Schedule Mon-Fri 12:00AM -8:30AM. </li><li>Generous benefits available on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance. </li><li>Get paid early. Get paid fast. </li><li>401(k) with annual company match.</li><li>Paid holidays, vacation time, educational assistance program, and more!</li></ul> ESSENTIAL JOB FUNCTIONS / PRINCIPAL ACCOUNTABILITIES: <ul><li>Maintain schedule of incoming &amp; outgoing shipments.</li><li>Receive purchase orders, print pallet tags, and work closely with buyers, vendors, and carriers as well as receiving teammates to ensure that the proper purchase orders are received according to the schedule.</li><li>Communicate receipts of all products timely to appropriate leaders.</li><li>Also communicate no call, no shows, and rescheduled shipments. Ensure that shipments received in advance are also communicated timely.</li><li>Inspects shipments to ensure they are no damages.</li><li>Verifies shipments per order requirements.</li><li>Contacts manager if a mistake is identified.</li><li>Labels shipments prior to loading.</li><li>Other duties may be assigned.</li></ul> MINIMUM SKILLS AND QUALIFICATION REQUIREMENTS: <ul><li>High school diploma or GED. 2 or more years work experience, preferably in the distribution industry.</li><li>Experience with Microsoft Office systems.</li></ul> WORKING CONDITIONS: <ul><li>The environment encompasses all areas of a Distribution Center, Transportation Department, or Transportation Shop.</li><li>This position may require work in hot and cold temperature extremes and exposure to dust, dirt, fumes, noise, potentially harmful chemicals, solvents and components, and working in close to proximity to other teammates.</li></ul> Candidates may be subject to a background check and drug screen, in accordance with applicable laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

SHIPPING/RECEIVING ASSISTANT

Accurately compiles the paperwork and billing information necessary for the Drivers' Load Packets to be ready at departure time. Ensure accurate record keeping and receiving customer calls. McLane promotes earning, learning, and living a great life. We are a team, and we want to work with you. So, here's the details: <ul> <li>Generous benefits available on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance. </li> <li>Get paid early. Get paid fast. </li> <li>401(k) with annual company match. </li> <li>Paid holidays, vacation time, educational assistance program, and more!</li></ul> ESSENTIAL JOB FUNCTIONS / PRINCIPAL ACCOUNTABILITIES: <ul> <li>Separates invoices for office, customer, and driver.</li> <li>Reconciles lineouts via Order Processing, LCS, MARRS system or credit memo, and close loads via Order Processing.</li> <li>Verifies tote counts, adjust credits due to lineout, change total figures on invoices, and adjusts drivers pay sheets.</li> <li>Prints and compiles driver load packets with Stop and Pay Summary, Load Department Summary, and HazMat Sheets so that they are ready for departure time.</li> <li>Supports DC Management, crew leaders, and inventory control staff as directed.</li> <li>Communicates with drivers regarding billing status of loads.</li> <li>Answers telephone and direct callers.</li> <li>Other duties may be assigned.</li></ul> MINIMUM SKILLS AND QUALIFICATION REQUIREMENTS: <ul> <li>HS Diploma of GED.</li> <li>Data Entry Skills.</li> <li>Math Skills.</li> <li>Attention to detail.</li> <li>Good communication skills.</li> <li>2 or more years' experience working in a Billing Department.</li></ul> WORKING CONDITIONS: <ul> <li>Office Environment. </li></ul> Candidates may be subject to a background check and drug screen, in accordance with applicable laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

20 Administrative Jobs in Fayette County, Lexington, KY, USA