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Job Title Patient Clerical Assistant/UKHC Requisition Number RE51624 Working Title Patient Clerical Assistant/UKHC – Admissions Department Name H1160:ESH Administrative and Business Services Work Location Lexington, KY Grade Level 05 Salary Range $15.00-22.60/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift Day shift 12 hour shifts m-f and every other weekend, some holidays expected. Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. IEBC (Internal Employee Being Considered) Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of clerical experience within a medical setting preferred. Deadline to Apply 09/21/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Clerical Assistant/UKHC

Job Title Patient Clerical Assistant/UKHC Requisition Number RE51623 Working Title Patient Clerical Assistant/UKHC – Admissions Department Name H1160:ESH Administrative and Business Services Work Location Lexington, KY Grade Level 05 Salary Range $15.00-22.60/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift Day shift 12 hour shifts m-f and every other weekend, some holidays expected. Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. IEBC (Internal Employee Being Considered) Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of clerical experience within a medical setting preferred. Deadline to Apply 09/21/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.SummaryWe are seeking a highly organized and proactive&nbsp;Administrative Assistant&nbsp;to support the VP Research&amp; Translational Science and calendar management for the SVP, Chemistry, and SVP Discovery. This role is ideal for a detail-oriented professional who thrives in a fast-paced biotech environment and can manage confidential information with discretion. The successful candidate will demonstrate strong communication skills, critical thinking, and the ability to anticipate needs and solve problems independently.Job ResponsibilitiesEssential duties and responsibilities include the following.&nbsp; Other duties may be assigned.<ul><li>Calendar management for SVP Chemistry, SVP Discovery, and VP Research &amp; Translational</li><li>Coordinate internal and external meetings, including room booking, AV setup, and materials prep</li><li>Coordinate with Talent Acquisition on interview scheduling, candidate debriefs, and onboarding.</li><li>Plan and support team-building events, department meetings, and offsites</li><li>Draft communications, meeting agendas, and summaries as needed</li><li>Provide dedicated administrative support for high-priority programs</li><li>Coordinate all program-related meetings, including agenda planning, scheduling, follow-ups, and documentation</li><li>Track and follow up on program action items and deliverables in collaboration with project leads and program manager</li><li>Prepare and process expense reports, memberships, PO’s and travel arrangements</li><li>Maintain shared drive organization, SOPs, and documentation for functional areas</li><li>Coordinate vivarium training schedules and maintain related documentation</li><li>Support IACUC-related logistics (e.g., meeting coordination, taking and distributing minutes)</li><li>Internal communication related to vivarium operations</li><li>Assist with projects involving Medical Affairs, Clinical Development, Regulatory, and other departments.</li><li>Track and follow up on cross-functional action items, including those between BMS and RayzeBio.</li></ul>Additional Duties<ul><li>Provide backup support to other RayzeBio leadership team members as needed.</li><li>Assist with office management tasks.</li><li>Less than 10% of travel may be required.</li></ul><h4>Education and Experience</h4><ul><li>Bachelor’s degree or equivalent work experience required.</li><li>Minimum 5 years of executive assistant experience, with at least 2 years supporting C-suite executives in the pharmaceutical, biotech, or healthcare industry.</li></ul><h4>Skills and Qualifications</h4><ul><li>Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and document management tools.</li><li>Excellent verbal and written communication skills.</li><li>Ability to manage multiple priorities and deadlines with minimal supervision.</li><li>Exceptional organizational skills and attention to detail, with ability to be proactive in anticipating schedule changes and balancing of priorities</li><li>Discretion in handling confidential and sensitive information.</li><li>Familiarity with medical, clinical, or regulatory terminology is a plus.</li></ul>Physical DemandsWhile performing the duties of this&nbsp;job, the employee is regularly required to sit, reach with hands and arms, and talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this&nbsp;job&nbsp;include&nbsp;close vision and distance vision.&nbsp;Work&nbsp;EnvironmentThe noise level in the&nbsp;work&nbsp;environment is usually moderateIf you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.Compensation Overview:San Diego - RayzeBio - CA: $66,763 - $80,901&amp;#xa;The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience.&nbsp; Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit <a href="https://careers.bms.com/life-at-bms/" target="_blank">https://careers.bms.com/life-at-bms/</a>. Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.On-site ProtocolBMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to <a href="mailto:adastaffingsupport@bms.com" target="_blank">adastaffingsupport@bms.com</a>. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information:&nbsp;<a href="https://careers.bms.com/california-residents/" target="_blank">https://careers.bms.com/california-residents/</a>Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

Bristol Myers Squibb

Administrative Assistant

Initial Posting Date: 09/10/2025Application Deadline:10/01/2025Agency:Oregon Health AuthoritySalary Range:$8,097 - $12,522Position Type:EmployeePosition Title:Behavioral Health Fiscal and Budget Deputy Administrator (Budget And Fiscal Manager 3)Job Description:Opportunity Awaits, Apply Today!&nbsp; - [Behavioral Health Fiscal and Budget Deputy Administrator/Budget Fiscal Manager 3]*Please note: This is a PERMANENT POSITION. Budget and Fiscal Planning and Analysis Office provides budget services and financial recommendations to Medicaid, Behavioral Health, and administrative programs. This position is responsible for administering the agency’s Behavioral Health, and Administrative Legislative Approved Budgets, forecast the budgetary impact of various caseloads, provides fiscal analysis and policy recommendations for decision making, reviews and reports on federal compliance, and assists to resolve issues that have overarching impacts across the agency.Each division budget unit within the Budget and Fiscal Planning and Analysis Office develops, executes, and monitors the agency's budgets, assesses compliance with state and federal laws and regulations, monitors agency program budgets to ensure expenditures remain within budget limitations, establish and request allotments of funding for operating budgets, generate management reports for analysis of the data information, design and implement systems to track budget data, participates in state and federal reporting requirements, provides fiscal impacts, and provides management information used to effect the processes to meet the agency mission.Deputy Budget Administrators provide management and direction for budgeting and fiscal monitoring, review and ensure budget and financial controls, and serve as a member of the division or program's executive team. The position acts as advisor to the Budget Administrator by managing through subordinate managers and staff, the coordination of all issues relating to budgeting and fiscal monitoring for all programs and services provided by the division's services which are delivered by, contracted for, and administered by OHA.This position interacts with cross division leadership and managers, other state agencies (i.e., DHS, DAS, DOR, DCBS, etc.) and other local and federal government agencies. This position will also engage with DAS CFO and LFO during budget development and execution process.This position will work closely with the OHA Budget Deputy Director, Budget Director, and CFO to oversee and implement and execute budget policies, new initiatives, strategic planning goals, and health equity and education efforts.For a full review of the position description, pleaseClick Here. The AA Salary Range for this position is between $8,097.00 to $12,522.00 per month.If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.What We Are Looking For:Minimum Qualifications: These qualifications must be visible in your application for consideration.Seven years of supervision, management, or progressively related experience; OR four years of related experience and a bachelor’s degree in a related field.Special Requirements:&nbsp;To be hired, you must have a criminal record check that meets OHA criteria at the time of hire, and throughout employment.Desired Attributes:1. Advanced Budget and Fiscal Management Expertise<ul><li>Deep knowledge of public sector budgeting processes, including legislative budget development, fiscal forecasting, federal compliance, and financial reporting.</li><li>Ability to oversee complex budgets across multiple programs like Medicaid and Behavioral Health.</li></ul>2. Strategic Leadership and Team Management<ul><li>Proven leadership in managing and directing budget teams, including subordinate managers and cross-division staff.</li><li>Skilled in setting direction, driving execution, and aligning fiscal strategies with the agency’s mission and goals.</li></ul>3. Analytical and Policy Development Skills<ul><li>Strong analytical capabilities to assess caseload impacts, develop fiscal models, and recommend sound budget policies.</li><li>Ability to translate financial data into actionable insights for executive decision-making.</li></ul>4. Interagency Collaboration and Communication<ul><li>Excellent communication and interpersonal skills to coordinate with internal leadership and external stakeholders (e.g., DAS, DHS, LFO).</li><li>Ability to represent the agency in high-level discussions and ensure alignment with statewide fiscal policies.</li></ul>5. Commitment to Equity and Strategic Goals<ul><li>Dedication to supporting the agency’s health equity, education, and strategic planning efforts through effective budgeting practices.</li><li>Ability to integrate equity considerations into fiscal decision-making and budget planning.</li></ul>Preference Statement: <ul><li>Excellent customer service skills.</li><li>Must be able to organize and prioritize work to meet deadlines and have flexibility, work demand tolerance and exhibit written and oral communication skills including effective communication with coworkers.</li><li>Must be proficient in Word, Excel and Powerpoint.</li></ul>Application Guidance:How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, and cover letter.<ul><li>Complete the online application</li><li>Complete Questionnaire (if applicable)</li><li>Upload Resume</li><li>Upload Cover Letter</li><li>Applicants who fail to upload resume and cover letter will not be considered</li><li>Resumes, cover letters and all other documents must all be uploaded at one time.When uploading a resume, please upload any other documents in the same area/field. Applicants who fail to upload resume and cover letter will not be considered.</li><li>External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.</li><li>Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.</li></ul>After You Apply:<ul><li>Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.</li><li>Remember to check your email (including your junk folder) and Workday inbox for updates on your application.</li><li>We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.</li></ul>Reminders:<ul><li>Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!</li><li>This announcement is for 1 (one), Full-Time, Permanent, Management-Supervisory, Behavioral Health Fiscal and Budget Deputy Administrator. Classification: Budget and Fiscal Manager 3 position based in Salem, Oregon.</li><li>This is a Hybrid Optional position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.</li><li>Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter Scott Lee at: <a href="mailto:scott.h.lee@oha.oregon.gov" target="_blank">scott.h.lee@oha.oregon.gov</a> 971-372-1972.</li></ul>Benefits of Joining Our Team:We offer a workplace that balances productivity with enjoyment;&nbsp;promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority&nbsp;is the place for you. We also offer a competitive benefits package including:<ul><li>Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.</li><li>Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.</li><li>Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.</li><li>Possible eligibility for the Public Service Loan Forgiveness Program.</li><li>Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).</li></ul><ul><li>Training opportunities that will help grow your career with the State of Oregon.</li></ul>Additional Details<ul><li>The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.</li><li>The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.</li><li>Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.</li></ul>Helpful Links &amp; ResourcesHow to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans ResourcesThe Oregon Health Authority is an equal opportunity, affirmative action employer, committed to diversity and pay equity.

Oregon Health Authority

Behavioral Health Fiscal and Budget Deputy Administrator (Budget And Fiscal Manager 3)

Department: Real Estate
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We are seeking a Legal Administrative Assistant (LAA) to join our Real Estate department in the Philadelphia office. You'll be part of a team working alongside attorneys, paralegals, and clients. Prior experience supporting real estate lawyers is required. Successful candidates will demonstrate a mastery of technical and administrative skills, assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of your assigned authority, and both champion and practice collaboration with all employees. The selected individual will work within a team of LAAs, sharing overflow responsibility and support to all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the office. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Legal Administrative Assistant within our Real Estate Department, your responsibilities include but are not limited to:
<ul>
<li>Providing comprehensive legal administrative support, including extensive document production and coordinating closing materials.</li>
<li>Ensuring fee earners' daily time entries are drafted in accordance with firm and client guidelines; and enter information into firm systems in a timely fashion. Prepare new business intake forms and open new client matters.</li>
<li>Preparing and submit expense reimbursement diaries and process invoices.</li>
<li>Maintaining schedules and calendars, make travel arrangements, update contacts, and do other work as needed.</li>
</ul>
What We're Looking For:
<ul>
<li>Collaboration: Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.</li>
<li>Time Management: Effectively plan, prioritize, and organize work in order to complete assignments and meet deadlines.</li>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience:
Qualified candidates will have significant real estate experience within a law firm or professional services industry plus intermediate proficiency using Microsoft Office Suite, document management platforms, and billing software.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the Firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Administrative Assistant

POSITION SUMMARY:Responsible for recruiting qualified applicants for admission to the University in accordance with state and federal accreditation and institution policies and regulations, consistent with the highest ethical standards. The Admissions Representative is responsible for managing time and inquiry resources to generate interest in our programs. This position will conduct a high quantity of prospect phone contacts to secure appointments and interview activity, and conduct follow-up activity with unresolved interviewees and future class applicants. They will work interdepartmentally with student support services to ensure students are maintained and successfully matriculated. Incumbent must assure that the South University philosophy is considered in carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and maintenance of an environment which is conducive to innovation, positive thinking and expansion.KEY JOB ELEMENTS: <ul><li>Accurately and completely explain educational programs, expected outcomes, student services, and financial consideration to students, parents, and educators.</li><li>Manage inquiries to achieve prompt contact and performance activity weekly goals; utilize approved recruitment policies/formats; make prompt and effective contact with inquiries and redirect unqualified candidates based upon incompatible career goals.</li><li>Secure new inquiries (Personally Developed Referrals) by directly asking phone and in-person contacts about referrals of others to contact that may be interested in programs offered.</li><li>Schedule and conduct interviews, pursue qualified candidates for enrollment, and determine appropriateness of candidates for enrollment based upon career goal compatibility.</li><li>Accurately forecast projected new students on a periodic basis for admissions leadership. &nbsp;</li><li>Consistently conduct follow-up meetings, monthly at minimum, with all applicants to ensure successful matriculation.</li><li>Assist other personnel and departments with data collection and problem solving.</li><li>Participate in appropriate recruitment and enrollment activities including open houses, regional presentations, training sessions, orientation programs, career days, community outreach, employer partnerships, etc.</li><li>Other duties as assigned.</li></ul>REQUIREMENTS:<ul><li>Bachelor’s degree in business or a related field and one-year successful admissions or sales experience OR associate’s degree and three year’s successful admissions or sales experience.&nbsp; (Salary level will be based on degree level). </li><li>Sincere interest in helping others achieve life goals.</li><li>Excellent written and verbal communication skills. </li><li>Strong interpersonal skills with both faculty and student populations.&nbsp; </li><li>Superior organizational and problem resolution skills.&nbsp; </li><li>Goal oriented and highly ethical.&nbsp; </li><li>Strong expertise with MS Office as well as field related hardware and software packages and systems for reporting features.&nbsp;</li><li>Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments. </li><li>Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.&nbsp; </li><li>Ability to adapt to changing assignments and multiple priorities.&nbsp; </li><li>Ability to manage multiple tasks and successfully meet deadlines.&nbsp;</li></ul>ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email video conference and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.JobFamilyAll PositionsEducationLevelAssociate Degree

South University

Admissions Representative

POSITION SUMMARY:This position will provide administrative support to a given department or multiple departments.&nbsp; Incumbent must assure that the South University philosophy: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion is&nbsp;considered in carrying out the duties and responsibilities of this position. KEY JOB ELEMENTS:<ul><li>Perform routine clerical duties including filing, copying, typing, preparing agendas and meeting minutes. </li><li>Order supplies and maintain all office equipment such as fax machines, copy machines, and printers. </li><li>Answer telephones and direct inquiries as appropriate. </li><li>Greet visitors and direct them to appropriate destination. </li><li>Maintain calendars, schedule travel arrangements as needed, schedule meetings, set up Web Ex meetings. </li><li>Enter data various systems and run reports </li><li>Track spending and submit budget reports following budgetary guidelines. </li><li>Act as a liaison with vendors in ensures invoices are up to date. </li><li>Assist in forecasting future budgetary needs.&nbsp;</li><li>Participate in special projects as assigned. </li><li>Act as contact person and keep timeline updated. </li><li>Plan/Coordinate off-site conferences and events. </li><li>Maintain SharePoint Intranet website for the department, provide assistance to others using the site. </li></ul>REQUIREMENTS:<ul><li>Associate degree required; bachelor’s degree preferred </li><li>3-4 years of progressive experience providing administrative support.&nbsp; </li><li>Experience scheduling conference calls and meetings.&nbsp;</li><li>Excellent communication skills, both verbal and written. </li><li>Strong interpersonal skills with student and staff populations.&nbsp; </li><li>Superior organization, prioritization, and self-motivation skills.&nbsp; </li><li>Strong computer skills.</li><li> MS Office Suite experience.&nbsp;</li><li>Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments. </li><li>Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.&nbsp; </li><li>Ability to adapt to changing assignments and multiple priorities.&nbsp; </li><li>Ability to manage multiple tasks and successfully meet deadlines.&nbsp;</li></ul>ENVIRONMENT:&nbsp;&nbsp; The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.&nbsp;While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.&nbsp;South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.JobFamilyAll PositionsEducationLevelAssociate Degree

Administrative Assist - II - Undergraduate Nursing 

Job Title Executive Assistant Requisition Number RE51612 Working Title Graduate School Executive Assistant Department Name 8W300:Graduate School Work Location Lexington, KY Grade Level 44 Salary Range $43,805-70,075/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None. Physical Requirements Sitting for long periods of time in front of a computer terminal. Occasional lifting of objects up to 10 pounds. Shift Mostly weekdays, Monday through Friday, 8:00 am-5:00 pm, with the potential for occasional evenings or weekends for special events or projects. Job Summary This position reports directly to leadership of the Graduate School and provides high level executive and administrative support to leadership and other professional staff in the Graduate school. Primary duties include office management, account reconciliations, complex calendar management, procard responsibilities, drafting of correspondence and PowerPoint presentations, event planning, project management, travel planning and guest hospitality. Skills / Knowledge / Abilities Proficiency in Microsoft Office Suite, superior written and oral communication skills. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 09/25/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Executive Assistant

At Revere Health, we believe there is a better path to healing and healthcare maintenance, and we're working on this mission- one patient at a time. We're a national leader in a movement called value-base care which aims to improve treatment outcomes and keep cost down. Our internal culture is one that promotes respect and consistently recognizes the impact that individual employees have on the mission of the organization.Position Summary:Receptionist needed for our busy Gastroenterology office. Taking inbound phone calls from our patients, scheduling appointments, and taking messages for our providers. Successful candidate must maintain a professional image in the office and in all communications. Must be able to multi-task while maintaining good patient and staff relations along with providing outstanding customer service. Taking phone calls from patients, answering, or referring inquires appropriately. Optimizes patient satisfaction, utilization by scheduling appointments by telephone or in person through computer software systems. Contributes to team effort by accomplishing related results as needed. Ability to sit or stand for prolonged periods of time. Maintains patient records by obtaining and accurately recording patient demographics, insurance, and billing information. Responds appropriately to unexpected office events and situations. Protects the right of patients by maintaining confidentiality of personal, health and financial information. Maintains operations by following policies and procedures. Other duties as assigned. Essential Job Functions:&nbsp;Excellent computer, telephone, and communication skills. Customer service skills, organization, and attention to detail. Dependable, a team player, friendly and professional. Must be able to multitask in a fast-paced and stressful environment and manage a multi-line telephone system. Qualifications:&nbsp;Medical office experience preferred but not required High school diploma or equivalent. Hours:&nbsp;M 9-5 T 12-5 W 7-3 F 9-5

Revere Health

Receptionist (M, W & F)-PT-Gastroenterology-Provo

At Revere Health, we believe there is a better path to healing and healthcare maintenance, and we're working on this mission- one patient at a time. We're a national leader in a movement called value-base care which aims to improve treatment outcomes and keep cost down. Our internal culture is one that promotes respect and consistently recognizes the impact that individual employees have on the mission of the organization.Position Summary:Receptionist needed for our busy Gastroenterology office. Taking inbound phone calls from our patients, scheduling appointments, and taking messages for our providers. Successful candidate must maintain a professional image in the office and in all communications. Must be able to multi-task while maintaining good patient and staff relations along with providing outstanding customer service. Taking phone calls from patients, answering, or referring inquires appropriately. Optimizes patient satisfaction, utilization by scheduling appointments by telephone or in person through computer software systems. Contributes to team effort by accomplishing related results as needed. Ability to sit or stand for prolonged periods of time. Maintains patient records by obtaining and accurately recording patient demographics, insurance, and billing information. Responds appropriately to unexpected office events and situations. Protects the right of patients by maintaining confidentiality of personal, health and financial information. Maintains operations by following policies and procedures. Other duties as assigned. Essential Job Functions:&nbsp;Excellent computer, telephone, and communication skills. Customer service skills, organization, and attention to detail. Dependable, a team player, friendly and professional. Must be able to multitask in a fast-paced and stressful environment and manage a multi-line telephone system. Medical office experience preferred but not required High school diploma or equivalent. Qualifications:&nbsp;Medical office experience preferred but not required High school diploma or equivalent. Hours:&nbsp;M 9-5 W 9-5 other hours as needed

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