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H.O. Penn Machinery &nbsp;HIRING IMMEDIATELY &nbsp;Receptionist &nbsp;Holtsville, NYPay:$20-$24/hour(dependent on relevant experience)Bonus: 5% bonus potentialBenefits:<ul><li>Medical/dental/vision insurance</li><li>401(k) with company match</li><li>Holidays &amp; competitive PTO</li></ul>Key&nbsp;Qualifications:<ul><li>Previous reception, customer service or office experience required</li><li>Ability to maintain a professional / engaging presence and represent the company in a positive manner&nbsp;</li><li>Ability to multi-task, be highly organized with the ability to be competent in a fast-paced environment</li><li>Strong interpersonal and organizational skills</li><li>Proficient in computer software, including Microsoft Word, Excel, &amp; Outlook&nbsp;</li><li>Experience with cash report balancing preferred</li></ul>ResponsibilitiesEnsure customer and guest satisfaction<ul><li>Operate telephone system to properly route all incoming calls to appropriate individuals or departments</li><li>Promote branch relations by greeting visitors and announcing arrivals to departments in a friendly and professional manner</li><li>When appropriate, direct visitors to the appropriate person, office, or department</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)</li></ul>Facilitate branch operations<ul><li>Process interoffice and regular mail in a timely manner</li><li>Coordinate delivery of correspondence by receiving and distributing items from courier service</li><li>Report system or phone line problems</li><li>Order and maintain stock of supplies and coffee for branch</li><li>Operate and maintain office equipment at reception area</li></ul>Accurately and efficiently perform various Parts Department functions<ul><li>Prepare bank deposits</li><li>Process stock order paperwork when required</li><li>Process customer quotes/parts orders when part numbers are available</li><li>Assist in other billing clerk functions when required</li></ul>Qualifications<ul><li>Previous reception, customer service or office experience required</li><li>Ability to maintain a professional / engaging presence and represent the company in a positive manner&nbsp;</li><li>Ability to multi-task, be highly organized with the ability to be competent in a fast-paced environment</li><li>Strong interpersonal and organizational skills</li><li>Proficient in computer software, including Microsoft Word, Excel, &amp; Outlook&nbsp;</li><li>Experience with cash report balancing preferred</li></ul>Physical Requirements:<ul><li>Standing and/or sitting for prolonged periods of time</li><li>Hand coordination for typing, writing, and computer use</li><li>Occasional forward bending and reaching</li><li>Occasional walking and climbing stairs</li><li>Carrying (up to 20lbs.)&nbsp; </li></ul>Reasonable accommodations made as needed.We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.

Receptionist

Title: Senior Administrative Assistant
POSITION SUMMARY To provide administrative support to the Vice President of Business &amp; Finance as well as the Office of Business &amp; Finance.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES First point of contact for the Business &amp; Finance organization visitors, guests and callers. Performs a variety of variety of general clerical and administrative duties, including preparing routine correspondence, forms and other documents and assisting with assembling information for various projects. Performs administrative duties associated with contracts, purchasing and budgeting, including managing contracts, entering requisitions, corresponding with vendors regarding invoices and tracking budget line items. Interacts and communicates with students, staff and community partners. Perform routine clerical tasks for the Vice President Business &amp; Finance including answering phone, scheduling appointments, copying, scanning, faxing, filing, generating reports, opening/distributing mail and preparing log of incoming checks, ordering office supplies, assisting others with entering requisitions and various typing projects, assist students and visitors by providing information or directing them to the appropriate department or person.
Plan and prepare for travel, conferences and other special events. Establish and maintain digital and paper filing systems to track and archive sensitive and confidential correspondence, meeting notes and project files. Ensure contracts, invoices, amendments, and change orders are properly filed. Coordinates the Contract Approval Process (e.g., non-personnel) by maintaining a record system for new, current and expired contracts. Include routing legal documents for signatures and tracking renewal and expiration dates for action. Assist with the audit process to provide contractual commitments to auditors, as needed. Develop and maintain a filing system of both hard and electronic documents. Coordinate Student Refund Appeals process by entering information into database and submitting Appeals to Committee for approvals. Review each appeal for accuracy and contact students if questions, further documentation, and/or changes are needed. Track status of appeal throughout the process. Upon final committee decision, notify students via letter and all departments involved. Develop and maintain a filing system of both hard and electronic documents.
Generate Dual Service Agreements for instructors who are also employed elsewhere within the State government. Review agreements for accuracy and coordinate changes with the department. Maintains contracts database, submits agreements for authorized approvals between college and outside agencies. Develop and maintain a filing system of both hard and electronic documents. Prepare President’s Quarterly Report of Expense for Tennessee Board of Regents. Includes checking for accuracy and obtaining all auditable documentation and working with internal auditors on questions. Prepares meeting agendas, attends meetings, keeps records, and prepares minutes. May supervise student workers or temporary employees.
REQUIRED QUALIFICATIONS Associate’s degree
Three (3) years of experience providing a variety of administrative support
PREFERRED QUALIFICATIONS Bachelor’s degree
Certified Administrative Professional Certification (CAP)
Experience in preparing documents, reports, excel spreadsheets, and presentations
Familiarity with Banner, Dynamic Forms, SciQuest/Jagger, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Ability to work collaboratively with a wide range of population of faculty, staff and students. Detail oriented with the ability to multitask and work with competing deadlines. Discretion, judgment, and ability to handle confidential matters. Must be able to work independently, take initiative and make substantive decisions quickly. Excellent oral and written communication skills are required. Exceptional listening skills, interpersonal skills, diplomacy and the ability to effectively interact and build trusted relationships with wide range of internal and external constituencies. Proven ability to effectively organize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.
Open Until Filled: Yes
Rate of Pay: $45,727.50 - $54,873.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Motlow State Community College


      Senior Administrative Assistant
    

Admissions Counselor-SPSUIW MissionPosition SummaryThe Admissions Counselor for the School of Professional Studies (SPS) is responsible for presenting educational options through communications, presentations, and events aimed at promoting and showcasing SPS programs features and benefits for prospective military, veteran and civilian students. Position directly solicits interest and responds to inquiries about the respective SPS programs up to and including acceptance into the program. The Admissions Counselor reports to the Assistant Director of Recruitment and Admissions.Position requires successfully passing a military background check for military base access to center locations.Essential FunctionsJob DutiesKnowledge Skills and Abilities• Experience working with Microsoft Office applications.• Strong verbal and written skills.• Excellent presentation skills.• Ability to effectively take initiative for planning and implementing projects.• Ability to effectively balance multiple priorities in a time-sensitive environment.• Ability to effectively work in a team-oriented environment.• Ability to work effectively with individuals from diverse communities and cultures.• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.Required EducationBachelor Degree.Required Work ExperienceOne (1) year of work experience in admissions counseling or a relevant field, such as marketing or recruiting, communications, public relations, or primary/secondary education teaching. Note that additional education will be considered in lieu of experience.Preferred Qualifications• Previous work experience as an admissions counselor at a university.• Experience working with Banner and CRM applications.• Business development experience.Required Certifications, Licenses or Registrations• Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW (needed for outreach events).• Must obtain and retain military base clearances for access to center locations.Work HoursMon-Fri 8am to 5pm with extended hours as needed, to include some evening and weekend work, to meet departmental goals.Physical Demands• Ability to lift to 15 lbs for set-up/tear-down at events, as well as reach overhead, bend, and squat to retrieve promotional materials.• Ability to push/pull event carts weighing up to 30 lbs.• Ability to actively engage in events for extended periods.• Ability to regularly move about campus, military bases, and event venues to actively engage potential and current students and attend meetings on and off campus.Posting Number: AS2175POJob Type: Full TimeJob Category: Administrator (exempt)Desired Start Date: 11/01/2025Position End Date (if temporary):Reports To: Director of Enrollment Management and Outreach–SPSSalary: $43,889 AnnualizedOpen Date: 09/08/2025Close Date:Open Until Filled: YesSpecial Instructions to ApplicantPosition requires successfully passing a military background check for military base access to center locations.To apply, visit <a href="https://apptrkr.com/6554026UIW" target="_blank">https://apptrkr.com/6554026UIW</a> is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-da970976c763d84cb76f0c1a3c84191b

University of the Incarnate Word

Admissions Counselor-SPS

ResponsibilitiesThe Clerical and Technical Administrative Associate position, in Niles Ohio is an&nbsp;opportunity is&nbsp;to become a vital member of a high profile, high energy, Titanium producer with decades of industry leading manufacturing performance.&nbsp;Let Your Career Take Flight at Howmet AerospaceWe recognize and reward our employees’ contributions with a competitive total rewards package. This position offers:<ul> <li>Competitive starting wage</li> <li>Weekly incentives on applicable positions</li> <li>Shift Differential</li> <li>Full benefits package after 60 working days</li> <li>401k eligible</li> <li>Profit sharing after one year of employment</li> <li>Tuition Reimbursement</li></ul>Fast paced administrative position in a team-based environment that includes creating and maintaining all documentation for the Clerical and Technical Department. Position requires maintaining a detailed log and organization of files in Excel, identification of material in the warehouse area and daily oral / written communication with various departments throughout operations.&nbsp;Hourly position in a collective bargaining unit.Ideal candidate will be versatile and have the ability to work in an Office&nbsp;and Plant environment that requires the use of personal protective equipment.&nbsp; Must possess the ability to alternate tasks quickly and without losing focus..QualificationsQUALIFICATIONSREQUIRED<ul> <li>High school diploma or GED.</li> <li>Two year associates degree or equivalent administrative experience is required.&nbsp;</li> <li>Basic computer and systems knowledge including MS Office, Excel, and Outlook.&nbsp;</li> <li>Aptitude to read and interpret production orders and procedure manuals.</li> <li>Ability to work a full-time schedule, rotating shifts and mandatory overtime.</li></ul>PREFERRED&nbsp;<ul> <li>SAP experience preferred.&nbsp;</li> <li>Previous experience in a manufacturing environment.</li> <li>Specific vision abilities required by this job include close/distance vision, depth perception and ability to adjust focus.</li> <li>Problem solving skills, good communication skills, and the ability to work with others.</li></ul>About us﻿Howmet Aerospace Inc. (NYSE: HWM), headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. Our primary businesses focus on jet engine components, aerospace fastening systems, titanium structural parts and forged wheels. With $7.4 Billion in revenue in 2024, our products play a crucial role in enabling fuel efficiency and lightweighting, contributing to our customers’ success and making a positive impact on the world. To learn more about the way Howmet Aerospace Inc. is advancing the sustainability of our customers, markets, and communities where we operate, review the 2024 Environmental Social and Governance report at&nbsp;<a href="https://www.howmet.com/esg-report/" target="_blank">www.howmet.com/esg-report</a>. Follow: <a href="https://www.linkedin.com/company/howmet-aerospace" target="_blank">LinkedIn</a>, <a href="https://twitter.com/howmetaerospace" target="_blank">Twitter</a>, <a href="https://www.instagram.com/howmetaerospace/" target="_blank">Instagram</a>, <a href="https://www.facebook.com/Howmetaerospace/" target="_blank">Facebook</a>, and <a href="https://www.youtube.com/howmetaerospace" target="_blank">YouTube</a>. Equal Opportunity Employer: Howmet is proud to be an Equal Employment Opportunity employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other applicable legally protected characteristics. If you need assistance to complete your application due to a disability, please email&nbsp;<a href="mailto:TalentAcquisitionCoE_Howmet@howmet.com" target="_blank">TalentAcquisitionCoE_Howmet@howmet.com</a>

Howmet Aerospace

Clerical and Technical Administrative Associate

Job SynopsisThis position helps keep IT operations, reporting, and meetings running smoothly, with a focus on accuracy, organization, and follow-through. The right candidate learns new systems quickly, uses good judgment to know when to take initiative and when to ask questions, and helps colleagues stay on track by bringing structure to shared processes. This role combines day-to-day tasks with opportunities to document procedures, improve workflows, and make the IT team more efficient, with room to grow into broader IT coordination and support responsibilities.FTE and Schedule: FTE 1.0. Regular schedule is 40 hours/week Monday-Friday during regular business hours. Occasionally needed outside of business hours for scheduled support of groups needing assistance with in-room audio/visual equipment. Hybrid working arrangement is possible with a minimum of one day/week in the office.QualificationsAll MCC workers are expected to exhibit a commitment to: a personal Christian faith and discipleship; active participation in a Christian church or Christian community; and nonviolent peacemaking. MCC is an equal opportunity employer, committed to employment equity. MCC values diversity and invites all qualified candidates to apply. Legal eligibility to be employed in the U.S. is required.Essential:· Strong written and verbal communication skills.· Demonstrated ability to balance initiative with good judgment on when to escalate questions or decisions.· Detail-oriented, with strong organizational and time management skills.· Proven ability to learn new systems quickly and adapt to changing processes.· Flexibility/adaptability in a role that spans IT, data, and operations.· 2+ years in administrative or operations roles, ideally in a tech or nonprofit setting.· Proficiency in Microsoft Office tools (Outlook, Word, Excel, etc.)· Demonstrated familiarity with virtual meeting technology (Zoom, Teams, etc.)· Discretion with sensitive data and staff information.· Willingness to be trained in audio/visual equipment support for meetings/events.Preferred:· Bachelor’s degree or equivalent experience/certification· Experience with ticketing systems (e.g., Jira, Zendesk, Freshdesk).· Experience with data and reporting systems (Power BI, Tableau)· Familiarity with identity/access management tools (e.g., Microsoft Entra, Okta).· Budgeting or accounting tool experience.· Interest in growing into a more technical IT support or operations role.· Previous experience supporting audio/visual equipment for meetings/events.&nbsp;Anti-oppression commitment: MCC expects all staff to actively participate in an organization culture that focuses on dismantling any barriers based on race, economic inequality or gender-based oppression. This includes an expectation to assess and address any barriers within themselves, within their team(s), and within MCC.Safeguarding commitment: All MCC Staff are expected to work collaboratively to create and maintain an organizational culture that prevents and responds to situations of abuse of power (sexual harassment, child abuse, racism, exploitation, and fraud among other situations).Key ResponsibilitiesAdministrative &amp; Operational Support - 50% of role· Assist with scheduling and communications for IT Director and leadership team.· Manage logistics for in-person events.· Maintain and update IT documentation, knowledge base, playbooks, policies, and procedures.· Support purchasing, licensing renewals, contract lifecycles, and vendor communication.· Assist with budget tracking, procurement documentation, and invoice reconciliation.· Create dashboards and reports to support IT metrics and planning on hardware/software usage, ticket volumes, and budget tracking.· Research and recommend process improvements, tracking systems, or collaborative tools to streamline operations.Asset &amp; Inventory Management - 20% of role· Maintain hardware and software inventory, ensuring accurate logging and lifecycle tracking.· Reconcile inventory with purchasing records and asset assignments. Lead annual inventory audits with summary reporting.· Coordinate workstation replacement scheduling and logistics· Monitor software subscription utilization and flag overages, renewals, or cost-saving opportunities.User Lifecycle and Compliance Support - 20% of role· Support employee onboarding with HR, managers, IT staff, and new hires to ensure proper provisioning of accounts, tools, and access. Maintain onboarding checklists, track progress, and provide timely updates to stakeholders.· Support employee offboarding processes by ensuring prompt access removal and equipment return. Track outstanding tasks, follow up with staff, and confirm documentation for compliance and security.· Audit staff system permissions for role alignment, document changes, and resolve exceptions. Collaborate on reviews and support compliance checks on user accounts.Meeting Support - 10% of role· Prepare and manage agendas, organize meeting notes and follow-up tasks, and provide administrative support during department meetings and presentations.· Assist with audio/visual support for internal and external groups who use meeting facilities on premises.· Document routine A/V procedures for on-premises meeting spaces and provide light training when needed.· Occasionally be available outside of business hours for scheduled support of internal or external groups needing A/V assistance with meeting facilities.Other duties as assigned on a temporary basis.Start Date17 Nov, 2025 - Start date is flexible, dependent on candidate's availabilityTerm LengthindefiniteSalary DetailsBase salary: $22.51. Starting salary may be adjusted up to $25.01 based on previous experience.BenefitsMedical, dental and vision, 23 days paid vacation, sick time and 10 holidays/year. Life insurance provided, as well as long and short term disability coverage. The retirement plan, with MCC contribution of 7%, begins after six months of employment.Additional InformationSupervision: This position does not have supervisory responsibilities.Travel expectations: Travel up to 5 nights away per year within the U.S. or CanadaPhysical activity/demands:· Occasionally moving about to accomplish tasks or move from one worksite to another.· Occasionally light work that includes moving objects up to 20 pounds.· Constantly repeating motions that may include the wrists, hands and/or fingers.· Constantly assessing the accuracy, neatness and thoroughness of work assigned.· This position is not regularly exposed to adverse environmental conditions.Location DescriptionThis position is based in MCC's US office in Akron, Pennsylvania. Hybrid working arrangement is possible with a minimum of one day/week in the office.

Mennonite Central Committee

IT Administrative Assistant

Join a mission-driven team dedicated to nurturing the growth of young children and supporting families across North Idaho. As a Head Start Classroom Teacher in Sandpoint, you'll lead a collaborative classroom environment that promotes curiosity, development, and school readiness through intentional, play-based learning. In this role, you will implement developmentally appropriate curriculum, ensure a safe and inclusive classroom setting, and guide each child's learning journey through observation, assessment, and individualized goal-setting. You'll work closely with families, support staff, and specialists to meet each child's developmental needs and maintain accurate, timely documentation. The ideal candidate brings strong interpersonal skills, a positive and professional attitude, and the ability to work effectively with children and families from diverse cultural and linguistic backgrounds. A commitment to equity, confidentiality, and teamwork is essential. Familiarity with early childhood development, special services processes (such as IEPs), and experience using digital tools for documentation and communication are also key to success. This position is a great fit for educators who are passionate about whole-child learning and family partnerships and who are eager to be part of a supportive, forward-thinking early childhood education community. <a href="https://www.nic.edu/hr/benefits/" target="_blank">Excellent benefits, including retirement&nbsp;</a>&nbsp; Tuition assistance Starting pay range: $20.50 - $21.50 per hour Work Site Location: Head Start - Sandpoint Work Schedule: 69% Full-Time (July - June) Job Description linked below: (some job boards may not include active links so please click Apply Now on the NIC website or go to&nbsp;<a href="http://www.nic.edu/jobs" target="_blank">www.nic.edu/jobs</a>&nbsp;to see full details);&nbsp; &nbsp;<a href="https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtRqKTZsIomALFc7XINZ_vo0QnDJlmsDadyTPW7YTrIGi-Pvrq_VUc_SqCDhTUYUWQ1eIN962RB6vC2Gtl1Sgsq9_PA1hDmHvrVJPg7LeZ3oSy7h3pwpGyEHfImISAAcHW9cfWC8ou2T5W9527CQULaA%7e%7e" target="_blank">Classroom Teacher.pdf</a> Minimum Qualifications Education <ul> <li>Level I: Associates degree in Early Childhood Education, or Child Development, OR Associates degree in any other field of study AND: the equivalent of a major in Early Childhood Education or Child Development.</li> <li>Level II: Bachelors degree in Early Childhood Education, or Child Development, OR Bachelors degree in any other field of study AND: the equivalent of a major in Early Childhood Education or Child Development</li> </ul> Experience <ul> <li>One year experience (256 hours minimum) as a staff or volunteer in a preschool classroom with at least 10 children</li> </ul> Required License and/or Certifications: <ul> <li>Register with Idaho STARS and participate in the professional development system.&nbsp;</li> <li>Meet all training and certification requirements for child care licensing and Head Start Program Performance Standards.&nbsp;</li> <li>Maintain current Infant/child &amp; Adult CPR and First Aid.</li> <li>Meet terms of Statement of Agreement/ Employment Declaration.</li> <li>Pass an enhanced criminal background check including fingerprinting, as required by Head Start Program Performance Standards and Child Care Licensing requirements, prior to first day of work.</li> </ul> Employment is contingent upon successful completion of background check and proof of degree if required&nbsp;for this position.&nbsp; Application materials include:&nbsp;&nbsp;resume, cover letter, and unofficial transcripts&nbsp; Applications ONLY accepted through the North Idaho College Website! Advertised: September 12, 2025Applications close: September 26, 2025 11:55 PM

North Idaho College

Head Start Classroom Teacher (Sandpoint)

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.SummaryWe are seeking a highly organized and proactive&nbsp;Administrative Assistant&nbsp;to support the VP Research&amp; Translational Science and calendar management for the SVP, Chemistry, and SVP Discovery. This role is ideal for a detail-oriented professional who thrives in a fast-paced biotech environment and can manage confidential information with discretion. The successful candidate will demonstrate strong communication skills, critical thinking, and the ability to anticipate needs and solve problems independently.Job ResponsibilitiesEssential duties and responsibilities include the following.&nbsp; Other duties may be assigned.<ul><li>Calendar management for SVP Chemistry, SVP Discovery, and VP Research &amp; Translational</li><li>Coordinate internal and external meetings, including room booking, AV setup, and materials prep</li><li>Coordinate with Talent Acquisition on interview scheduling, candidate debriefs, and onboarding.</li><li>Plan and support team-building events, department meetings, and offsites</li><li>Draft communications, meeting agendas, and summaries as needed</li><li>Provide dedicated administrative support for high-priority programs</li><li>Coordinate all program-related meetings, including agenda planning, scheduling, follow-ups, and documentation</li><li>Track and follow up on program action items and deliverables in collaboration with project leads and program manager</li><li>Prepare and process expense reports, memberships, PO’s and travel arrangements</li><li>Maintain shared drive organization, SOPs, and documentation for functional areas</li><li>Coordinate vivarium training schedules and maintain related documentation</li><li>Support IACUC-related logistics (e.g., meeting coordination, taking and distributing minutes)</li><li>Internal communication related to vivarium operations</li><li>Assist with projects involving Medical Affairs, Clinical Development, Regulatory, and other departments.</li><li>Track and follow up on cross-functional action items, including those between BMS and RayzeBio.</li></ul>Additional Duties<ul><li>Provide backup support to other RayzeBio leadership team members as needed.</li><li>Assist with office management tasks.</li><li>Less than 10% of travel may be required.</li></ul><h4>Education and Experience</h4><ul><li>Bachelor’s degree or equivalent work experience required.</li><li>Minimum 5 years of executive assistant experience, with at least 2 years supporting C-suite executives in the pharmaceutical, biotech, or healthcare industry.</li></ul><h4>Skills and Qualifications</h4><ul><li>Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and document management tools.</li><li>Excellent verbal and written communication skills.</li><li>Ability to manage multiple priorities and deadlines with minimal supervision.</li><li>Exceptional organizational skills and attention to detail, with ability to be proactive in anticipating schedule changes and balancing of priorities</li><li>Discretion in handling confidential and sensitive information.</li><li>Familiarity with medical, clinical, or regulatory terminology is a plus.</li></ul>Physical DemandsWhile performing the duties of this&nbsp;job, the employee is regularly required to sit, reach with hands and arms, and talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this&nbsp;job&nbsp;include&nbsp;close vision and distance vision.&nbsp;Work&nbsp;EnvironmentThe noise level in the&nbsp;work&nbsp;environment is usually moderateIf you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.Compensation Overview:San Diego - RayzeBio - CA: $66,763 - $80,901&amp;#xa;The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience.&nbsp; Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit <a href="https://careers.bms.com/life-at-bms/" target="_blank">https://careers.bms.com/life-at-bms/</a>. Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.On-site ProtocolBMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to <a href="mailto:adastaffingsupport@bms.com" target="_blank">adastaffingsupport@bms.com</a>. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information:&nbsp;<a href="https://careers.bms.com/california-residents/" target="_blank">https://careers.bms.com/california-residents/</a>Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

Bristol Myers Squibb

Administrative Assistant

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.Position SummaryWe are seeking a highly skilled Retirement Professional with a focus on 401(k) savings and retirement plan management. This position will play a crucial role in ensuring the efficient administration, compliance, and optimization of our 401(k) program. It offers a unique opportunity to contribute to the financial wellbeing of our employees while working in a dynamic and collaborative environment.Operational responsibilities include, but are not limited to, the operations, execution, administration, and operational communications of Bristol-Myers Squibb (BMS) benefits, including the 401(k) plan, Benefits Equalization Plan (BEP), and other retirement programs. Responsibilities include managing the implementation of new and modified 401(k) savings and retirement plans, covering processes, procedures, change management, system requirements, vendor requirements, and documentation. The position is also responsible for handling day-to-day operational activities, ensuring effective plan design implementation, streamlining processes, and maintaining adherence to regulatory and compliance requirements. Additionally, the role requires addressing, solutioning and resolving vendor issues, Tier 2 inquiries, escalations, ad-hoc inquiries, as well as ensuring the timely completion of audit requests and providing necessary information for compliance, audits, contract management, and governance.This role will partner closely with Total Rewards Strategy and Service Delivery Management Partners, People Services Capability Center teams (including Payroll), Third-Party Vendors, Legal, the Corporate Secretary’s office, Compliance, and Finance.This position is integral to maintaining the integrity and efficiency of our retirement programs, ensuring they meet the needs of our employees and comply with all regulatory requirements. If you are a dedicated professional with a passion for retirement plan management, we invite you to join our team and make a meaningful impact on the financial future of our workforce.Essential Functions<ul><li>Subject matter expert for all US/PR qualified and non-qualified savings and retirement plans – operations and regulatory environment.</li><li>Accountable for the delivery of excellent customer experience and monitoring trends and issues that may impact the employee experience with the plan. Manages the operations and administration of the BMS US/PR Savings and Retirement Plans, including contributions, distributions, loans, withdrawals, vesting, payroll deductions, statutory and legal filings, coordinating with finance, tax, legal, internal and external auditors, and applicable vendors.</li><li>Ensures robust controls are embedded in each process and operating as designed; supports the implementation and adherence to SOX controls and compliance, audit activities as needed, ensures compliance for all plan documents and statutory requirements related to benefits, savings and retirement plans and programs operations.</li><li>Actively participates in the audit process and fulfils regulatory reporting requirements, including the non-discrimination testing, blackout restrictions and relevant financial reporting.</li><li>Liaises with third party vendor partners, payroll, and other teams, to promptly resolve operational and systems issues.</li><li>Documents and deploys processes for savings and retirement plan operations and service support, with process improvement and customer experience focus.</li><li>Participates in the design, development, testing and implementation of websites, enrollment tools, and other content and communication.</li><li>Responsible for development of functional requirements for savings and retirement plan integrations (files) between HR system, payroll system, benefits systems, ensuring data files are accurate.</li><li>Operationalizes the annual BEP/savings elections, annual additional savings contributions file, etc.</li><li>Acts as point of contact for escalation and resolution of Tier 2 queries, plan interpretation and appeals.</li><li>Responsible for ensuring internal processes are documented and updated versions are maintained.</li><li>Responsible for ensuring Knowledge Articles are updated and provide recommendations for content articles to resolve common questions.</li><li>Supports communicating change and develops and delivers ongoing learning/development of functional expertise of the extended People Services teams.</li><li>Collaborates with Benefit Operations teams in the implementation and standardization of operational changes, reports and interfaces to reduce costs and improve efficiency and client satisfaction.</li></ul>Experience Preferred<ul><li>5-7+ years’ experience in human resources service delivery, within operational/administrative areas in a highly matrixed, shared service environment, strongly preferred.<ul><li>5+ years of experience overseeing retirement plan administration, with a focus on 401(k) savings plans.</li><li>Strong knowledge of ERISA, IRS regulations, DOL guidelines and other relevant compliance standards.</li><li>Experience working with third-party administrators, recordkeepers and investment managers.</li></ul></li><li>Demonstrated deep functional knowledge of US Savings and Retirement programs, trends, best practices and recent legislative and other changes, required. Additional experience in PR preferred.</li><li>Strong working knowledge and understanding of SOX controls as they relate to US Savings 401(k) plans operations and administration. Additional experience in PR preferred.</li><li>Experience with system integrations, reporting requirements and specifications to maximize integration process efficiencies, strongly preferred.</li><li>Demonstrated ability to influence stakeholders at all levels in the organization, preferably in a highly matrixed organization.</li><li>Demonstrated analytical abilities, attention to detail and the ability to successfully manage multiple competing tasks and priorities.</li><li>Experience coordinating large project plans using relevant tools and strong organization skills.</li><li>Knowledge and understanding of process flows, mapping and relevant tools.</li><li>Ability to work independently as well as collaboratively within internal and external team environments.</li><li>Advanced/expert level MS Excel, required.</li><li>BS, BA or graduate degree in business or equivalent experience.</li></ul>Ideal Candidates Would Also Have:<ul><li>Experience working with: Workday, ServiceNow, ADP and vendor management.</li><li>Certified Employee Benefits Specialist (CEBS) or equivalent Industry designation, preferred.</li></ul>#LI-HybridIf you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.Compensation Overview:The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience.&nbsp; Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit <a href="https://careers.bms.com/life-at-bms/" target="_blank">https://careers.bms.com/life-at-bms/</a>. Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.On-site ProtocolBMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to <a href="mailto:adastaffingsupport@bms.com" target="_blank">adastaffingsupport@bms.com</a>. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information:&nbsp;<a href="https://careers.bms.com/california-residents/" target="_blank">https://careers.bms.com/california-residents/</a>Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

Senior 401k and Retirement Plans Administrator

Join a purpose-driven team at Caron Treatment Centers, where for nearly 70 years, we’ve been helping people find a path to recovery from addiction and rebuild their lives. We offer real careers with real opportunities for growth, comprehensive training, and a commitment to work-life balance. Our benefits include generous paid time off, company-paid life and disability insurance, professional growth and development, tuition reimbursement, a competitive 401(k) plan, and robust&nbsp;medical, dental, and vision plans. We’re proud to foster a diverse and inclusive environment, with a culture of teamwork, compassion, and dedication to our mission. Start a career that saves lives at a company that values yours!&nbsp;Position is full time, Monday - Friday 7:30am-4pm, and located on-site at our Delray Beach, FL location.&nbsp;DUTIES AND RESPONSIBILITIES:<ul><li>The Receptionist will provide a positive, in-person first impression to anyone entering the lobby at Caron Pennsylvania and Florida locations. Will warmly welcome and check in all patients, family members, referents, staff, vendors and other visitors. Sign confidentiality forms when needed.</li><li>Able to move, tag and secure luggage for the incoming patient. Set up meeting space for patient/family/counselor/admissions staff to meet with the patient to complete intake. Create and provide patient medical bracelets.</li><li>Maintain welcome area and lounge for visitor comfort – stock with refreshments, keep area tidy, stock brochures, etc. Order new materials as needed.</li><li>For Caron Pennsylvania- complete daily morning and evening tasks for Admissions and assessing bed management is accurate. Manage Sigmund/Aura and bed board related tasks to document patient transfers, discharges, changes to therapy assignments, etc.</li><li>Assist Admissions team with reporting and clerical duties as assigned. Distribute department mail/packages.</li><li>The receptionist will provide exceptional customer service for all incoming callers to Caron’s Florida and Pennsylvania campuses.</li><li>This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.</li></ul>PHYSICAL REQUIREMENTS:<ul><li>The receptionist must have the ability to communicate verbally for 85% of workday</li><li>Ability to walk/stand for 30-40% of workday</li><li>Ability to type 85% of workday</li><li>Ability to lift up to 50 lbs.</li></ul>EDUCATION &amp; EXPERIENCE:<ul><li>High School education or equivalency required</li><li>At least 1 year of experience in customer service required (health care setting is preferred)</li><li>The Receptionist must have at least 1 year of experience as a receptionist in a busy environment preferred</li><li>At least 1 year of working computer knowledge required, especially Microsoft Outlook, Word and Excel</li><li>Two years continuous sobriety preferred, if in recovery</li></ul>KNOWLEDGE, SKILLS &amp; ABILITIES:<ul><li>The Receptionist must be polite; professional and customer service oriented with internal and external customers.</li><li>Must maintain a professional appearance.</li><li>Must have excellent interpersonal and organizational skills.</li><li>Must be able to handle multiple tasks simultaneously, efficiently and professionally.</li><li>Must be able to communicate clearly and effectively both verbally and written.</li><li>Must be able to demonstrate the ability to perform basic computer skills and have proficiency in Microsoft Office – Excel/Word/Outlook.</li><li>Must have the ability to make independent decisions with minimal supervision.</li><li>Schedule flexibility – must be available in person for first and second shifts 365 days a year, including holidays.</li></ul>

Caron Treatment Centers

Job Description:Position Summary:The Admissions Representative is responsiblefor successfully recruiting degree-seeking students forthe Doctorate in Clinical Psychology and Psychopharmacology programs atThe Chicago School.The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Perform other duties as assigned.Minimum Qualifications:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; A Bachelor’s degree from an accredited college or university.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong communication and listening skills.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.Preferred Qualifications:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Previous admissions experience is preferred, but not required.Compensation &amp; BenefitsThis opportunity is budgeted at $$24.64-25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

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