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Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: Registrar's Office FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary Carry out the policies and procedures of the Registrar’s Office, specifically those relating to enrollment verifications, applications for readmission and Fresh Start applicants. Duties/Responsibilities&nbsp; <ul><li>Review and process applications for readmission. Evaluate students’ classification, major(s), academic standing, academic registration holds and Fresh Start eligibility. Communicate decision with students and college of major as needed, counseling students if necessary on how to meet requirements. </li><li>Process Fresh Start program applications and correspondence. Follow up with students and university departments when required. Assist Registrar with monitoring the first 12 quality hours of each student’s education and advise Registrar on progress and when previous grades are eligible to be removed from grade point average computation. Monitor student progress until graduation, advising student and Registrar on progress. </li><li>Coordinate and process enrollment verifications for students related to insurance, student loan deferment, foreign student forms, verification of graduation, skip, traces, etc. </li><li>Verify required information and process student change of name requests </li><li>Maintain students’ permanent academic records by scanning and indexing forms and other paperwork into document imaging system. </li><li>Assist Assistant Registrar with developing and running reports on a routine basis to identify and resolve inconsistencies in student software. </li><li>Assist Associate Registrar with reviewing, correcting errors, and resolving problems resulting from National Student Clearinghouse data uploads. </li><li>Provide clerical support to the office including answering the phone, helping office visitors and processing registration related paperwork as needed. </li><li>Serve as back-up for processing change of majors and change of grades or incompletes </li><li>Maintain inventory of forms used in this position. </li><li>Assist office staff with various projects during peak periods. Serve as primary backup to Registrar Administrative Associate. Learn all essential functions of that position and be able to execute in absence or peak volume. </li><li>Direct work of other administrative assistants in the Registrar’s Office when they assist with readmissions and/or enrollment verifications. </li><li>Supervise and train assigned student workers. </li><li>Serve as an interviewer with students, faculty, staff and others as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or GED. </li><li>Excellent interpersonal skills with the ability to greet and interact in a professional manner with students, parents, alumni, faculty, staff, co-workers and other office visitors. </li><li>Excellent organizational and communication skills . Strong written communication skills. </li><li>Must be able to communicate University policies and procedures regarding registration as well as the Registrar’s Office policies and procedures. </li><li>Ability to coordinate multiple tasks, determine priorities, set deadlines and complete projects. </li><li>Must possess refined problem-solving skills and occasionally reach a creative solution to meet a student’s need and provide good service. Must work effectively with diverse needs and requests of individuals. </li><li>Demonstrated proficiency with computers, word processing, email, and internet. </li><li>Must assume responsibility for self and subordinates, work under limited supervision and complete projects by stated deadlines. </li><li>Must work effectively during fast-paced periods. </li><li>Refined customer service or public relations skills. Must communicate effectively with students and faculty at all levels of ability and explain procedures to non-native English speakers effectively. </li><li>Must maintain confidentiality in compliance with the Family Educational Rights and Privacy Act (FERPA).</li></ul> Preferred Knowledge and Skills <ul><li>Three to five years of office experience preferred. </li><li>Knowledge of Banner software preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional irregular or extended hours necessary during registration or as needed.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

University of Southern Indiana

Senior Administrative Assistant

ABOUT THE CAMPAIGN FINANCE BOARD The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation. We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government. We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust. ABOUT THE DEPARTMENT The Operations and Finance division is responsible for the financial, procurement &amp; administrative services that support agency-wide operations. The Operation and Finance division consists of the following units: (1) Support &amp; Logistics, (2) Financial Services, and (3) Procurement and Contract Management. Support &amp; Logistics provides CFB staff with general administrative support functions and guidance regarding administrative processes such as staff reimbursement, petty cash, business cards, etc. Responsible for the agency’s space management, assisting with CFB events, physical infrastructure, building maintenance and emergency services. JOB DESCRIPTION The Receptionist/Facilities Assistant reporting to the Director, Support &amp; Logistics, will be responsible for providing coverage to the CFB reception area/s, assisting with CFB events and other facilities &amp; administrative tasks. Responsibilities include, but are not limited to: - Primary Receptionist for the Campaign Finance Board - Answer phones &amp; direct inquiries from the public to the appropriate department - Maintain daily sign-in sheets for all visitors and CFB staff that do not have an ID - Enter visitors request into lobby security and/or building Sharry’s computer system - Provides daily updates to the CFB Receptionist Microsoft Team Channel - Assist with shredding sensitive documents deemed no longer useful or necessary to retain - Accept, track, sort, scan &amp; distribute incoming mail (particularly invoices and enforcement checks) &amp; packages - Attend all training related to DCAS/EEO/DEI and other courses - Serve as Fire Warden/Deputy Fire Warden/Searcher during drills or emergency actions - Assist with setting up re-organizing furniture, setting up rooms, decorating or other assign tasks for CFB events such as EEO/DEI promoted events. - Assist on other projects as needed ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES &amp; OTHER BEHAVIORS (KSAOs) We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team. Knowledge - Knowledge refers to the body of factual or procedural information that can be applied like knowledge and understanding of federal, state, and city campaign finance laws and compliance. - Basic understanding of building and facilities maintenance (e.g., cleaning, minor repairs, and equipment checks). - Familiarity with safety regulations and compliance (e.g., fire safety, OSHA standards). - Knowledge of office software (e.g., Microsoft Office, work order systems). - Awareness of workplace security procedures and emergency protocols. Skills Skills are the capabilities required to perform tasks accurately and efficiently like effective communication skills to interact with internal partners, external partners, and the public. - Organizational skills – managing multiple tasks, tracking supplies, and coordinating maintenance schedules. - Communication skills – interacting with contractors, team members, and vendors. - Problem-solving – identifying and resolving facilities issues quickly. - Basic technical skills – using tools and handling small maintenance tasks. - Time management – prioritizing urgent tasks and meeting deadlines. Abilities Ability is the capacity one needs to perform a job, like the ability to work both independently and collaboratively as part of a team on agency projects. - Physical ability – lifting moderate weights (e.g., moving office furniture, boxes or supplies). - Attention to detail – ensuring safety and cleanliness standards are consistently met. - Customer service – assisting staff and visitors courteously and effectively. - Adaptability – handling unexpected tasks or urgent issues. Other - Other characteristics are traits that do not fit into the other categories, including values, work style, and personality like accountability and being able to adapt to change and easily consider new approaches. - Team player – collaborating with maintenance staff, vendors, and office personnel. - Dependability – being reliable and showing up on time. - Initiative – proactively identifying and addressing issues before they escalate. - Willingness to learn – staying updated on building systems or safety updates. PREFERRED QUALIFICATIONS These are qualifications that would be helpful but are not essential. Candidates with these will be given preference in the selection process. - 1-2 years of experience in a facilities-related role (janitorial, maintenance, security, or general administrative support). - Previous experience with work order or facilities management software or other computer related platforms. - Familiarity with basic building systems (lighting, HVAC, plumbing). - Strong customer service orientation, especially in settings where tenants or employees require support. - Ability to multitask and work independently with minimal supervision. __________________________________________________________________________________________________________ MINIMUM QUALIFICATIONS A bachelor’s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or A four-year high school diploma or its educational equivalent and five years of experience as described in “1” above; or Education and/or experience equivalent to “1” above. __________________________________________________________________________________________________________ TO APPLY All applicants must apply through NYC Government Jobs | Explore Careers | City of New York - Please search and apply to the job ID number listed above. - Resume and cover letter are required for consideration. - Note that only applicants under consideration will be contacted. For more information on careers with the NYC Campaign Finance Board visit our website at <a href="https://www.nyccfb.info/" target="_blank">https://www.nyccfb.info/</a> to access the full listing of job opportunities and to learn more about our agency. __________________________________________________________________________________________________ ADDITIONAL INFORMATION The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits. CFB offers a flexible and hybrid work schedule, opportunities for career development, learning &amp; development (leadership training and coaching), wellness programs, and much more! As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF. The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact <a href="mailto:access@nyccfb.info" target="_blank">access@nyccfb.info</a> or (212) 409-1800. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. ANALYST CFB AL 1 ONLY - 06601<h4>Minimum Qualifications</h4>1. A baccalaureate degree from an accredited college including or supplemented by at least 12 credits in one or more areas relevant to the duties described above, and one year of satisfactory full-time experience relevant to the duties described above; or 2. A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or 3. Education and/or experience equivalent to "1" above.<h4>Public Service Loan Forgiveness</h4> As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at <a href="https://studentaid.gov/pslf/" target="_blank">https://studentaid.gov/pslf/</a>. <h4>Residency Requirement</h4> New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. <h4>Additional Information</h4>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

New York City Campaign Finance Board

Receptionist/Facilities Assistant

Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!As one of the largest community health centers in the country, NeighborHealth is proud to serve the greater Boston area with a strong commitment to the health and well-being of our patients and communities.Whether you're a nurse or physician providing direct care, a manager leading dedicated teams, or part of the essential support staff who keep our operations running smoothly — every role at NeighborHealth is vital. Together, we’re advancing medicine and delivering the best care experience for our patients and community!Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Part timeDepartment: PACE CenterAll Locations: 225 Sumner Street - Lewis MallPosition Summary: Responsible for supporting the daily operations of the PACE Center. Main responsibilities include greeting, scheduling, data entry, telephone triage maintenance of medical records, supply ordering and environmental duties in support of the PACE site.Essential Duties &amp; Responsibilities:<ul><li>Responsible for ensuring completion of scheduling and general reception tasks to ensure the smooth functioning of the PACE center.</li><li>Scheduling and rescheduling PACE center appointments in EPIC.</li><li>Notifying participants or family of appointments and arrangements.</li><li>Oversees the coordination of all transportation arrangements and changes for PACE center attendance and external appointments.</li><li>Answers phone calls and triages appropriately utilizing staff messaging and telephone encounters for all PACE Center staff.</li><li>Serves as a vital link between the team, participants and families.</li><li>Manages data entry and medical records functions for the site.</li><li>Responsible for a variety of department and environmental duties.</li></ul>Qualifications and Requirements:<ul><li>HS Diploma/GED required.</li><li>One to two years administrative experience in a medical setting required.</li><li>Ability to work well in a fast-paced, multi-functional environment.</li></ul>Pay Range:$18 up to $27 based on experienceEEO &amp; Accommodation Statement:NeighborHealth is an equal employment/affirmative&nbsp;action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail <a href="mailto:toHRrecruit@NeighborHealth.com" target="_blank">toHRrecruit@NeighborHealth.com</a>&nbsp;or call 617-568-4480 to let us know the nature of your requestFederal Trade Commission Statement: According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website. We do not ask or require downloads of any applications, or “apps.” Job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.E-Verify Program Participation Statement:NeighborHealth participates in the Electronic Employment Verification Program, E-Verify. As an E-Verify employer, all prospective employees must complete a background check before beginning employment.

NeighborHealth

NeighborhoodHealth

Pace Center Secretary

Compensation Type: HourlyCompensation: $22.50Job SummaryThe Administrative Assistant, Health &amp; Human Services (HHS) Dean’s Office provides general administrative, clerical, project, and case management support for the Dean. This role utilizes basic or advanced office and research skills, depending upon position assignment and skill level demands. The position is typically assigned to work within the Dean’s Office and therefore assumes responsibility for administrative, clerical, and support tasks specific to the assignment.ESSENTIAL JOB FUNCTIONS<h4>Leadership Support</h4><ul><li>Performs responsibilities directly related to the management and general business operations of the Dean’s Office.</li><li>Speaks for the Dean on routine matters and resolves and processes complaints and situations not requiring the personal attention of the Dean.</li><li>Serves as the initial point of contact and screening for visitor access</li><li>Exercises sound judgment and discretion in dealing with matters on behalf of the Dean’s Office. Serves as a resource for decision-making in matters delegated by the Dean.</li><li>May represent the Dean at meetings or in communications in matters, as delegated. Coordinates and maintains the Dean’s schedule.</li></ul>Administrative <ul><li>Carries out major assignments in conducting the operations of the Dean’s Office.</li><li>Manages capital equipment and performs other responsible administrative responsibilities on behalf of the office that require the exercise of independent discretion pertaining to matters of significance.</li><li>Originates and creates data fields, spreadsheet criteria, formulas, and report formats. Edits reports requiring the drawing of conclusions and original thought. Develops reporting and record criteria. Completes special projects as assigned.</li><li>Determines and implements methods and research for completing projects in consideration of the overall goal and project results.</li><li>Manages the routing of forms and paperwork concerning academic, payroll, and contract processes.</li></ul><h4>Customer Service </h4><ul><li>Maintains excellent working relations with the public, students, and internal contacts as representative of the College and the Dean.</li><li>Advises and influences stakeholders on various matters.</li></ul><h4>Culture of Respect </h4><ul><li>Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.</li></ul><h4>Other Duties &amp; Responsibilities </h4><ul><li>Other duties as required.</li><li>Attends all required meetings and trainings</li></ul><h4>*Regular, predictable, and punctual attendance is required.</h4>MINIMUM EDUCATION AND EXPERIENCE REQUIRED<ul><li>Associate’s Degree in a related field.</li><li>Two (2) years of progressively responsible, exempt-level experience.</li><li>State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).</li></ul>*An appropriate combination of education, training, coursework, and experience may qualify a candidate.WORKING CONDITIONSTypical office environment. Regular exposure to moderate noise typical to business offices. CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.Full Time/Part Time:Full timeUnion (If Applicable):Scheduled Hours:40Additional InformationIn order to ensure your application is complete, you must complete the following:<ul><li>Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication. </li><li>Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.</li></ul>If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process.Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.

COLUMBUS STATE COMMUNITY COLLEGE

Administrative Assistant

Working at Envision means having a job that’s more than just a way to make money. It's a job that makes a difference. We offer team members: <ul><li>Careers with purpose</li><li>Teamwork environment</li><li>Amazing 401K Retirement Plan</li><li>Envision Paid Life Insurance</li><li>Medical, Dental, Vision, FSA Plans</li><li>10 Paid Holidays</li><li>PTO &amp; Vacation</li><li>Tuition Reimbursement</li></ul> POSITION SUMMARY: The Grant Administrator will spearhead all grant-related activities, including research, identifying, application submission, and administrative responsibilities for mission-supportive grants from foundations, corporations, and state and federal government agencies. This role is crucial for ensuring grant compliance and involves close collaboration with senior management and program directors to guarantee that all grant-funded projects comply with federal regulations, specifically 2 CFR Part 200 Uniform Administrative Requirements, as well as relevant state and local regulations. The ideal candidate will have meticulous attention to detail in reporting and tracking and exceptional writing and organizational skills. KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE: 1.&nbsp;&nbsp; &nbsp;Grant Research and Identification: <ul><li>Conduct comprehensive research to identify potential grant, corporate and foundation funding opportunities aligned with the organization's mission and programs.</li><li>Stay updated on funding trends, grant cycles, and eligibility criteria from various funding sources.</li><li>Maintain a pipeline of potential funders and grant opportunities.</li></ul> 2.&nbsp;&nbsp; &nbsp;Grant Proposal Development: <ul><li>&nbsp;Collaborate with senior leaders and program managers to gather information necessary for grant proposals.</li><li>Prepare grant proposals, grant reports, letters of inquiry, and other grant-related materials in collaboration with key development team leaders, adhering to grant guidelines and deadlines.</li><li>Customize proposals to fit the requirements and preferences of each funding organization.&nbsp;</li></ul> 3.&nbsp;&nbsp; &nbsp;Grant Application Management: <ul><li>Coordinate the grant application process, including drafting, editing, and submitting grant applications in a timely manner.</li><li>Maintain organized records of grant submissions, correspondence, and reporting deadlines.</li><li>Communicate effectively with funders to address questions, provide additional information, and ensure compliance with grant requirements.</li></ul> 4.&nbsp;&nbsp; &nbsp;Grant Reporting and Compliance: <ul><li>Ensure that all grant activities are conducted in accordance with federal, state, and local regulations and policies, including 2 CFR Part 200 Uniform Administrative&nbsp;Requirements.</li><li>Accurately interpret and understand complex contracts and contract language.</li><li>Monitor and review grant-funded projects to ensure adherence to compliance requirements.</li><li>Conduct regular internal audits and reviews of grant activities, expenditures, and documentation.</li><li>Support the organization during external audits by grantors, independent auditors (i.e. Single Audit), and other financial institutions.</li><li>Prepare and submit all required reports to grantors promptly and accurately.</li><li>Maintain comprehensive records and documentation for all grant-funded projects, including financial statements, purchasing justification documentation, time&nbsp;tracking records, grant administration plans, etc.&nbsp;</li><li>Ensure that all documentation meets the requirements outlined.</li><li>Manage meticulous records in all required databases.</li></ul> 5.&nbsp; Relationship Building: <ul><li>Cultivate and maintain positive relationships with existing and potential funders, including foundations, individuals, and corporations.</li><li>Serve as the primary point of contact for grant-related or corporate social responsibility inquiries and communication</li></ul> 6. Collaboration and Teamwork: <ul><li>Maintain regular communication and project management processes with staff as needed for multiple grant projects.</li><li>Support development staff in additional development activities as needed.</li><li>Collaborate closely with program staff, finance team members, and other stakeholders to gather information, coordinate efforts, and ensure alignment between grant activities and organizational priorities.</li><li>Participate in regular meetings and contribute to strategic planning discussions related to fundraising and resource development.</li><li>Provide training and support to project managers and staff on organizational policies, procedures, and grant compliance requirements.</li><li>Serve as a resource for staff regarding compliance issues and best practices.</li><li>Stay current with changes in grant regulations and update internal processes accordingly.</li></ul> JOB REQUIREMENTS INCLUDE Education: <ul><li>Bachelor’s degree in communications, English, Business Administration, Accounting, Regulatory Affairs or a related field is preferred.</li></ul> Experience: &nbsp; <ul><li>3-5 years of experience with grant reporting and audits (external and internal) required, experience with Federal grants preferred. Similar experience will be considered.</li><li>3-5 years of experience with developing and implementing grant-related and compliance- related policies and procedures.</li></ul> Knowledge/Skills: <ul><li>Detail-oriented and organized, with the ability to manage multiple projects and deadlines effectively.</li><li>Strong organizational and analytical skills, with attention to detail.</li><li>Project Management experience is a plus.</li><li>Document Management experience is a plus.</li><li>Excellent writing, editing, and proofreading skills, with the ability to craft clear and concise reports.</li><li>Strong research skills, with the ability to gather and synthesize information from multiple sources.</li><li>Knowledge of fundraising principles, grant-making processes, and nonprofit financial management preferred</li><li>Excellent knowledge of federal, state, and local regulations related to grant funding.</li><li>Internal auditing and participation in external audits a plus.</li><li>Knowledge of 2 CFR 200 Part 200, Federal Grants, and Single Audits is a plus.</li><li>Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and external stakeholders and train adult learners.</li><li>Experience with Raiser’s Edge is a plus.</li><li>Experience with Click Up a plus.</li></ul> SUPERVISORY RESPONSIBILITIES Total Number of Employees Directly Supervising:&nbsp; &nbsp;0&nbsp; Number of Subordinate Supervisors Reporting to Position:&nbsp;0&nbsp; &nbsp;&nbsp; VISION REQUIREMENTS INCLUDE Can be performed with or without assistive technology: &nbsp;X Required to perform activities such as preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact. ___Required to perform activities such as operating machinery and/or power tools at or within arm’s reach; performing non-repetitive tasks such as carpentry work or repairing machinery. ___&nbsp;&nbsp;&nbsp;&nbsp; Required to review/inspect own assigned work, the work of others, or facilities or structures. Requires normal (or corrected to normal) vision/acuity: ___&nbsp; Required to operate motor vehicles and/or heavy equipment such as forklifts. COMMENTS Envision, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.&nbsp; Envision, Inc. employs and advances in employment individuals with disabilities and protected veterans, and does not discriminate on the basis of disability or veteran status in its hiring or employment practices.&nbsp; Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions of a position.&nbsp; To improve the quality of life and provide inspiration and opportunity for people who are blind or visually impaired through employment, outreach, rehabilitation, education and research.”&nbsp; Envisions Core Values are the authentic, unwavering principals that define and support our culture.&nbsp;&nbsp;&nbsp;&nbsp; <ul><li>Integrity&nbsp;&nbsp;</li></ul><ul><li>Curiosity&nbsp;&nbsp;</li></ul><ul><li>Passion&nbsp;</li></ul><ul><li>Initiative&nbsp;</li></ul><ul><li>Teamwork&nbsp;</li></ul><ul><li>Excellence&nbsp;</li></ul>PHYSICAL REQUIREMENTS INCLUDE:In an average workday, employee must : Task None Occasional Frequent Constant Stand X Walk X Sit X Bend/stoop X Climb X Reach above shoulders X Squat/crouch/kneel X Push/pull X Lift Usual amount X &lt;10 lbs 11-25 lbs 26-50 lbs 51+ lbs Carry Usual amount X &lt;10 lbs 11-25 lbs 26-50 lbs 51+ lbs Employee must use hands for repetitive action such as: Task Right Hand Left Hand Simple grasping X X Firm grasping X X Fine manipulation X X WORKING CONDITIONS INCLUDE Inanaverageworkday,employeeisexposedto: Task None Occasional Frequent Constant General shop or store conditions X General office environment X Humid, extreme hot/cold temps (non-weather) X Outdoor weather conditions X Fumes or airborne particles X Fluorescent lights X Moving, mechanical parts X Toxic chemicals X Loud noise intensity levels X Risk of electrical shock X Travel for job X

Envision

Grant Administrator

Position Title: Administrative Assistant II (TRiO) Department: TRiO Programs (TRIO) Division: TRiO Programs (TRIO) Employee Status: Continuous Part Time (CPT) Type: Support Staff Association (SSA-Union) (Grant-Funded through June 30, 2030) Grade: 8 Salary: ($20.00 - $21.49 hourly) ICCB Classification: Clerical FLSA: Non-exempt *Application Deadline: August 20th ________________________________________________________________________________ Reporting Relationships Reports to: Executive Director of TRiO Programs Supervision Exercised: Supervision may be exercised over student workers Job Summary Under limited and regular supervision, provide basic clerical support, reception functions, word processing and data entry of both numerical and written materials and supervision to student workers. Must exercise good judgment in handling of frequent routine and infrequent non-routine day-to-day basic office duties. Assist other staff with office duties and projects as necessary. Provide excellent customer service to students, faculty, staff and others through all methods of contact. Confidentiality and discretion are required. Provides support for various functions within TRiO grant program, including Student Support Services (SSS) and Upward Bound. Serves as a contact for the day to day functions and works closely with the Executive Director to successfully carry out and evaluate the objectives of the grant program as well as educate the college community on policy and procedures related to the core business. Essential Duties and Responsibilities include the following. Related duties may be assigned. 1. Support clerical and administrative tasks associated with federal grant program. 2. Arrange and coordinate travel schedule, reservations and complete travel documents for department 3. Work with Colleague and TRiO SSS software programs to input data, track progress and success, and make regular reports. 4. Professional or personal experiences in overcoming barriers similar to those confronting project participants. 5. Sort and distribute mail, answer telephone, take messages and perform similar tasks. 6. Coordinate supervisor’s schedule and make appointments. 7. Read instructions accompanying material, or follow verbal instructions from supervisor or person requesting document, to determine format desired, number of copies needed, priority, and other requirements. 8. Proofread completed documents to check for errors and make corrections. 9. Maintain office calendar and appointment booking system. 10. Maintain accurate knowledge of resources to respond to questions of both internal and external customers. 11. Complete requisitions for purchases and verify totals on report forms, requisitions, or bills and perform simple computations. 12. Process student stipends as directed by grant regulations 13. Ensure program documents are updated 14. Maintain department website 15. Ability to operate printer/fax machine and perform minor preventative maintenance on office machines. 16. File code and arrange filing of, completed documents as well as purge files in accordance with statutory governmental regulations and/or college guidelines. 17. Attend meetings as needed and take notes, minutes/notes as necessary/assigned. 18. Maintain tracking system to program expenses 19. Order and maintain office and departmental supplies. 20. Organize and maintain system for back-up and storage of files. 21. Oversee TRiO Food Pantry 22. Assist with the compilation of annual report to the US Department of Education. 23. Regular attendance is expected. 24. Use tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications -Associate’s degree -Experience in a higher education setting and working with diverse student population. &nbsp; Preferred Qualifications -One year of experience working as an office assistant at a postsecondary institution desired. -Experience working within TRiO Program -Bilingual Preferred &nbsp; Required Attributes -Ability to read and comprehend instructions, correspondence, and memos. -Ability to write correspondence. -Ability to effectively present information in one-on-one small group situations to students, faculty, and other employees of the organization. -Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. -Ability to deal with problems involving several concrete variables in standardized situations. Windows, Microsoft Word, Excel, and database entry. -Ability to learn and use College’s and federal grant’s administrative software system, as appropriate to position. Basic accounting skills. -Ability to supervise and train student workers/volunteers to include organizing, prioritizing, and scheduling work assignments is desirable.

Rock Valley College

Administrative Assistant II (TRiO)

ABOUT THE CAMPAIGN FINANCE BOARD The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation. We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government. We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust. ABOUT THE DEPARTMENT The Public Affairs division promotes the agency’s role in equipping all candidates and voters to open democracy in New York City. We engage New Yorkers, inform them about elections, and boost their civic participation in the democratic process. Our strategic goals are to make elections information accessible and relevant, increase engagement with underrepresented communities, and to cultivate a team that reflects our core values of purpose, curiosity, creativity, and collaboration. The division includes four departments: Marketing and Digital Communications, Partnerships and Outreach, Product Management and Operations, and Public Relations. Our division’s work includes publishing the citywide Voter Guide, running the official citywide Debates Program, and managing the city’s nonpartisan voter engagement initiative, NYC Votes. JOB DESCRIPTION The Administrative Coordinator will report to the Director of Public Affairs, and will provide key support to an evolving and fast-paced division. The Public Affairs division is a dynamic and talented team; this role offers growth potential and opportunities to learn about all facets of our work, including marketing and content creation, voter outreach and community engagement, public events and media relations, project management and language access. The person in this role will work closely with division management to ensure all the work of Public Affairs runs smoothly and that our operations are effective. The ideal candidate will enjoy working in a team environment, loves coming up with solutions, and believes that no task is too small to do well. Responsibilities of this role include: Providing administrative support to Public Affairs division leadership, including maintaining key department information, creating and maintaining filing systems, assisting in drafting correspondence, and facilitating review of invoices and memos. - Assisting the Director in the creation of biannual internal reports that provide an overview of division achievements and internal metrics. - Spearheading event and meeting logistics, including scheduling, preparing and distributing advance agendas, notetaking and following up with post-meeting action items, and organizing room setup. - Managing review and approval processes for division files and documents including memos, invoices, and creative materials. - Working closely with Support and Logistics to ensure calls from the public that go to Reception are routed to appropriate division staff, and that external visitors to our office receive appropriate building clearance. - Working with the Tech team to ensure division staff have the appropriate equipment, and that the office space is equipped for in-person and hybrid work. - Assisting Product Management and Operations on inventory tracking for NYC Votes merchandise and field materials. - Assisting Partnerships and Outreach with filing and data processing for materials collected in the field, including pledge cards and voter registrations. - Completing other special projects and tasks assigned by division directors. ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES &amp; OTHER BEHAVIORS (KSAOs) We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team. Knowledge - Knowledge of Microsoft Office tools and systems including Outlook, SharePoint, Word, Excel. - Knowledge of other work platforms used by the agency, like Monday.com - Basic knowledge of city processes Skills - Customer-service orientation - Excellent communication skills - High degree of organization and time management Abilities - Ability to prioritize, track multiple deadlines, and manage competing requests - Ability to complete tasks with minimal oversight Other/Preferred Qualifications - Strong attention to detail - 2-3 years of experience as an executive assistant, office administrator, program associate, or other support staff role - Interest in the work of the agency PREFERRED QUALIFICATIONS - These are qualifications that would be helpful but are not essential. Candidates with these will be given preference in the selection process. MINIMUM QUALIFICATIONS A bachelor’s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or A four-year high school diploma or its educational equivalent and five years of experience as described in “1” above; or Education and/or experience equivalent to “1” above. __________________________________________________________________________________________________________ TO APPLY All applicants must apply through NYC Government Jobs | Explore Careers | City of New York - Please search and apply to the job ID number listed above. - Resume and cover letter are required for consideration. - Note that only applicants under consideration will be contacted. For more information on careers with the NYC Campaign Finance Board visit our website at <a href="https://www.nyccfb.info/" target="_blank">https://www.nyccfb.info/</a> to access the full listing of job opportunities and to learn more about our agency. __________________________________________________________________________________________________ ADDITIONAL INFORMATION The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits. CFB offers a flexible and hybrid work schedule, opportunities for career development, learning &amp; development (leadership training and coaching), wellness programs, and much more! As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF. The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact <a href="mailto:access@nyccfb.info" target="_blank">access@nyccfb.info</a> or (212) 409-1800. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. ANALYST CFB AL 1 ONLY - 06601<h4>Minimum Qualifications</h4>1. A baccalaureate degree from an accredited college including or supplemented by at least 12 credits in one or more areas relevant to the duties described above, and one year of satisfactory full-time experience relevant to the duties described above; or 2. A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or 3. Education and/or experience equivalent to "1" above.<h4>Public Service Loan Forgiveness</h4> As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at <a href="https://studentaid.gov/pslf/" target="_blank">https://studentaid.gov/pslf/</a>. <h4>Residency Requirement</h4> New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. <h4>Additional Information</h4>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Administrative Coordinator

Title: Senior Administrative Assistant
POSITION SUMMARY To provide advanced administrative support to the Chief Information Officer as well as the Office of Technology Services.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Performs a variety of general clerical and administrative duties, including preparing routine correspondence, forms and other documents and assisting with assembling information for various projects. Performs administrative duties associated with contracts, purchasing and budgeting, including managing contracts, entering requisitions, corresponding with vendors regarding invoices and tracking budget line items. Interacts and communicates with students, staff and community partners. Responds to inquiries from faculty and staff concerning technology matters. Tracks interactions with, and outcomes of reported technology inquiries, issues or concerns. Assists with providing support for Banner security access requests and assignments.
Prepares and submits monthly travel and credit card records. Supports the $1M+ Technology Access Fee program, including record keeping, tracking and reporting. Maintains a master list of the department’s budget and reports variances. Manages the CIO’s appointment schedule, including scheduling meetings and interviews as necessary. Maintains a record system for all current and expired contracts for the technology services department, including tracking renewal and expiration dates for action. Assists with the department’s audit process to provide contractual commitments to auditors, as needed.
REQUIRED QUALIFICATIONS Associate’s degree
Three (3) years’ experience in providing direct administrative support to management
Proficiency in Microsoft Office
Experience balancing multiple priorities and projects successfully
PREFERRED QUALIFICATIONS Familiarity with Banner, Dynamic Forms, SciQuest/Jagger, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Ability to work collaboratively with a wide range of population of faculty, staff and students. Effective communication skills, including the ability to express ideas clearly and concisely in both oral and written communication. Must be able to work independently, demonstrate initiative and make substantive decisions quickly. Ability to work occasional evenings and weekends to support events.
Open Until Filled: Yes
Rate of Pay: $45,726.00 - $54,880.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Motlow State Community College


      Senior Administrative Assistant
    

At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will&nbsp;join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship.&nbsp; As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career.You will make an impact by:&nbsp;<ul><li>Perform administrative responsibilities by drafting correspondence and reports, communicate with management, faculty, staff, and students, maintains calendars, maintain office records and budgets, process and review mail, arrange meetings, receptions, dinners, conferences, and travel arrangements to ensure professionalism and efficiency in all office operations.</li><li>Assist and coordinate the flow of incoming and outgoing communications by routing documents to and from appropriate parties including obtaining signatures, gathering, and relaying information as needed and returning signed documents to requestors.</li><li>Responsible for completing expense reports; gather receipts, scan, and enter information in Concur or Excel, and review.</li><li>Assist department with company events; research and arrange payment to vendors, caterers, venues, and conferences. Assist with event set-up and break down, and other miscellaneous event coordination.</li><li>Schedule, organize, and facilitate meetings and events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for audiovisual and associated support equipment.</li><li>Order and pick up meals and/or refreshments for meetings and other special events.</li><li>Coordinate travel for multiple team members; researching and booking flights, hotels, and transportation.</li><li>Prepare meeting materials, post agendas, and take minutes; maintain permanent records and files; adhere to established procedures relating to minutes, agendas, posting of notices, etc.</li><li>Coordinate incoming and outgoing mail distribution as instructed, prepare labels, mailings, and FedEx packages.</li></ul>Your Experience Includes:<ul><li>A minimum of one year’s experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which involved administrative support work in an academic or business office environment preferred.&nbsp;&nbsp;</li><li>Comprehensive knowledge of office systems, practices, and administration.</li><li>Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software.&nbsp;</li><li>Principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.</li></ul>Education:<ul><li>High school graduate or equivalent required.</li><li>Associates degree or coursework in accounting, administrative and personnel management, and data processing preferred.</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

West Coast University

Associate Dean for Academic Affairs-Rosenberg School of OptometryUIW MissionPosition SummaryThe Associate Dean for Academic Affairs-Rosenberg School of Optometry is responsible for the overall administration of the academic programs of the Rosenberg School of Optometry (RSO). The Associate Dean provides leadership and strategic oversight of academic policies, drives curriculum design, and assesses outcomes to ensure alignment with institutional goals. The Associate Dean for Academic Affairs-RSO reports to the Dean, Rosenberg School of Optometry.Essential FunctionsJob DutiesKnowledge Skills and Abilities• Strong knowledge of optometry curriculum, accreditation standards, and clinical training requirements.• Familiarity with institutional policies, academic governance, and compliance with regulations.• Strong knowledge of research methodologies and trends in optometric science.• Proficiency in ability to develop and execute long-term academic strategies• Proficiency in MS Outlook, Word, Excel, or similar systems.• Strong communication skills, verbal, written, and interpersonal.• Excellent ability to effectively manage multiple priorities in a deadline-driven environment.• Strong budget management skills.• Ability to work effectively with individuals from diverse communities and cultures.• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.Required EducationDoctor of Optometry Degree.Required Work Experience• Ten (10) years of post-graduate experience as an administrator in a school or college of optometry.• Five (5) years of experience supervising professional level faculty and staff.Preferred Qualifications• Teaching experience in a School or College of Optometry.• Clinical teaching experience.• Experience in designing, implementing, and assessing academic programs and curricula to align with and meet accreditation standards.Required Certifications, Licenses or RegistrationsCurrent valid licensure as an Optometrist in the State of Texas with glaucoma certification OR eligible for said licensure with certification and willingness to obtain within 6 months of assignment.Work HoursMonday through Friday&nbsp; 8am to 5pm with extended hours and some weekends as needed to meet departmental goals.Physical Demands• Ability to actively engage in events for extended periods of time.• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.Posting Number: CA076POJob Type: Full TimeJob Category: Contract AdministratorDesired Start Date: 11/03/2025Position End Date (if temporary):Reports To: Dean, Rosenberg School of OptometrySalary: Commensurate with experience.Open Date: 09/09/2025Close Date:Open Until Filled: YesSpecial Instructions to ApplicantN/A.To apply, visit <a href="https://apptrkr.com/6314452UIW" target="_blank">https://apptrkr.com/6314452UIW</a> is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-64d062c3e456c3428896b56f054dcdfc

255 Administrative Jobs in United States