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Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: Pott College of Science, Engineering, &amp; Education FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary Provide administrative assistance to staff and faculty members of the Mathematical Sciences Department and College Administration. Duties/Responsibilities&nbsp; <ul><li>Assist chair in preparation of correspondence, forms, reports and memos; prepare mailings as needed. </li><li>Serve as office receptionist; receive and route telephone calls; take messages, schedule appointments, answer inquiries, submit work orders, and deliver or distribute mail and packages as needed. </li><li>Assist with routine clerical duties such as scanning and copying student materials as requested by faculty, collecting and scanning syllabi, originating and maintaining advising folders for students and order textbooks as needed. </li><li>Assist in the preparation of academic schedules (classes and student advising). Under the Dean’s approval, schedule classes or rooms and enter into Banner each semester; report changes for room, faculty, maximum number student in course to Registrar’s Office as it occurs. </li><li>Assist the Mathematical Sciences Department with creation of Faculty Load Productivity report (FLP) and data entry in Banner. </li><li>Under Dean’s approval, enter faculty office hour schedule per semester and post on department’s webpage. </li><li>Communicate with students daily, help resolve issues, problems and situations that may occur. </li><li>Answer student questions regarding school policy, faculty availability and general university procedures. </li><li>Order and maintain inventory of office supplies and forms. </li><li>Assist chairs and faculty with making orders through BuyUSI and monthly reconciliation of purchases made using the departmental credit card. </li><li>Assist with training new Administrative Assistants in the college and providing ongoing support to those staff as needed. </li><li>Assist Dean’s Office with college recruitment activities as needed including mailings, preparation of materials and purchasing. </li><li>Other related duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High School diploma or GED and two years office experience or an equivalent combination of education and experience. </li><li>Strong time management, interpersonal, written and oral communication skills required. </li><li>Ability to work with a diverse group of internal and external individuals required.</li></ul> Preferred Knowledge and Skills <ul><li>Demonstrated proficiency with personal computers, word processing software, spreadsheets, electronic mail, multi-line phone systems and document imaging systems preferred. </li><li>Professional working knowledge of multiple software packages, including Windows 11, preferred. </li><li>Banner software experience a preference.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional overtime or irregular hours may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials t. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Senior Administrative Assistant

Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: Kinney College of Nursing &amp; Health Professions FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana seeks applications for a Senior Administrative Assistant in the Kinney College of Nursing and Health Professions. This role will provide administrative support for the the Radiologic Imaging Sciences program, the Diagnostic Medical Sonography program and the Respiratory Therapy program. Duties/Responsibilities&nbsp; <ul><li>Provide administrative support to the program chairs and faculty. </li><li>Provide receptionist service by greeting visitors, answering telephone, routing mail, and performing gatekeeping functions. </li><li>Purchase supplies for programs, including credit card use and reconciliation and ordering supplies through the university procurement system. </li><li>Collect and collate accreditation documents and curriculum documents, and provide assistance with program evaluation processes. </li><li>Assist in development, maintenance and improvement of student information systems by establishing files on new students; entering information in databases; compiling reports; preparing student lists. </li><li>Communicate with students to help resolve issues, problems and situations that may occur. </li><li>Provide support for program selection processes. Assist with course scheduling and coordinate section changes, room rescheduling and textbook orders. </li><li>Assist faculty in editing class syllabi and other teaching materials. </li><li>Provide information for budget development and implementation. </li><li>Help maintain program websites. </li><li>Maintain and track health documentation for student clinical rotations. Contribute to the update of student and faculty handbooks, student orientation documents and clinical documents. </li><li>Assist in organization of special events for students. </li><li>Field and answer oral and written inquiries about the programs. </li><li>Attend meetings and when appropriate, take minutes for distribution to faculty and future accreditation reviewers. </li><li>Work with other administrative assistants to support the needs of Kinney College. </li><li>The above duties are not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or GED. </li><li>Two years office or comparable work experience. </li><li>Experience with computers, spreadsheets, databases, and electronic mail. </li><li>Strong written and oral communication skills. </li><li>Strong organizational, interpersonal, and time management skills. </li><li>Strong customer service skills. </li><li>Strong attention to detail and the ability to multi-task. </li><li>Strong problem solving skills. </li><li>Ability to be flexible and the willingness to learn new responsibilities in a short time. </li><li>Ability to work in a team environment and the flexibility to move from one project to another. </li><li>Ability to work cooperatively with a diverse group of internal and external individuals.</li></ul> Preferred Knowledge and Skills <ul><li>College degree or some college coursework. </li><li>Knowledge of Banner and Blackboard technologies and webpage maintenance.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00am – 4:30pm.</li><li>Hours may be adjusted for program/center coverage needs. An occasional change in schedule and/or overtime may be required.</li></ul> About the College Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements. About the Department For more information about Kinney College of Nursing and Health Professions at the University of Southern Indiana, please visit usi.edu/health. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit&nbsp;<a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Security Officer Are you a motivated, dedicated professional looking for a career that offers significant growth? Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Security Officer to work in Merrimack, NH! The Role This is not a typical “security guard” position, and no prior security or law enforcement experience is required. We are looking for candidates that are self-motivated, customer focused, results-oriented, and who possess exceptional critical thinking, oral and written communication skills. We will train you to actively patrol and respond to breaches and other threats against the firm, as well as acting as a first responder in emergency situations. This position will provide you additional opportunities to learn about business groups throughout Fidelity. If desired, you will have exposure to the various career paths available within the company, all while gaining marketable security and life safety experience. Specific onboarding and ongoing security training provided. Please note: Hiring for this position is contingent upon successful completion of a thorough background check, including criminal, credit and education history, work experience/references, and a drug screen. Schedule <ul> <li>2 month rotations between days and nights </li><li>Shifts are 12 hours (6am-6pm or 6pm-6am) </li><li>Weekly schedule is 48 hours one week, 36 the next </li></ul> The Expertise and Skills You Bring <ul> <li>Ability to deliver premium experiences when interacting with visitors, vendors, associates, and customers while assisting in the implementing/adherence of all company standards and policies. </li><li>Ability to spend periods of time walking or standing at a fixed post. </li><li>Ability to perform first-responder rescue activities involved with medical, security or other life safety emergency situations. </li><li>Knowledge of basic first aid and CPR and basic physical security techniques/principles, or the ability to acquire such knowledge through provided training. </li><li>Demonstrate poise under stress and is comfortable advising others during a medical, security or other life safety related incident. </li><li>Basic computer proficiency. </li><li>Strong analytical skills. </li><li>Excellent written and oral communication skills. </li><li>Availability to work a flexible schedule (days, nights, or weekends). </li><li>Some college preferred; bachelor’s degree or equivalent experience a plus. </li></ul> The Team At Fidelity, our greatest asset is our associates and as a Security Officer, you will play an important role in helping ensure the safety and security of Fidelity Investments’ associates and facilities. In this role, you will represent Global Security Operations while providing exceptional customer service impacting the culture and community across Fidelity. You will work with a team of security professionals and site security management on day-to-day safety and security issues and when required, local public safety (law enforcement, fire, other governmental) agencies.

Fidelity TalentSource

Security Officer

SUMMARY:&nbsp; The Administrative Assistant- Pharmacy serves as the primary point of contact in support of admissions-related processes and procedures. This position facilitates with the candidate interview process and respective follow-up activities related to document collection, throughout the application and matriculation process.&nbsp; Incumbent must assure that the South University philosophy is considered in carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion. KEY JOB ELEMENTS: <ul><li>Support Assistant Dean of Admissions with administrative tasks </li><li>Schedule and coordinate details related to candidate interviews (including but not limited to collecting documentation, liaising with faculty about scheduling/availability, managing catered lunches, etc.) </li><li>Function as liaison with admissions stakeholders, student services staff and faculty </li><li>Greet visitors and direct inquiries to appropriate destination. </li><li>Assist with activities on and off campus, such as open house events, new student orientation, white coat and graduation ceremonies. </li><li>Utilize Docuware to maintain the accuracy and integrity of student records </li><li>Provide effective communication to students using oral, written and electronic means </li><li>Attend cross-functional pharmacy meetings to take notes and distribute afterward </li><li>Protect the privacy of student records in compliance with FERPA and university standards </li><li>Maintain detailed business process and procedure documentation </li><li>Perform routine clerical duties as assigned. Maintain correspondence logs, files, minutes, information databases, and other tracking systems as necessary. </li><li>Ordering supplies, track expenses, maintain office equipment such as fax machines, copy machines and printers. </li><li>Open and distribute mail for school of Pharmacy; handles outgoing mail; answers routine correspondence for others signature. </li><li>Assist with special projects and activities as assigned.&nbsp;</li></ul>REQUIREMENTS: <ul><li>Associate’s degree required; bachelor’s degree preferred. </li><li>At least two years' progressive experience providing administrative support in a fast-paced environment. </li><li>Experience using Microsoft Office Suite, Customer Relationship Management (CRM) systems and/or Student Information Systems </li><li>Experience handling the scheduling of conference calls and meetings, including travel arrangements. </li><li>Excellent written and verbal communication skills. </li><li>Strong interpersonal skills. </li><li>Superior organizational and problem resolution skills. </li><li>Strong basic computer software (MS Office). Some experience in database programs. </li><li>Professional telephone manner. </li><li>Ability to manage multiple tasks and successfully meet deadlines. </li></ul>ENVIRONMENT:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive. JobFamilyAll PositionsEducationLevelAssociate Degree

South University

Administrative Assist - III, Pharmacy

Job Title Patient Clerical Assistant/UKHC Requisition Number RE51055 Working Title PCA - Good Samaritan 6 Main Department Name H6110:Acute Care Work Location Lexington, KY Grade Level 05 Salary Range $15.00-22.60/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift Day shift – 40 hours/week-with four ten hour shifts from 9am-7pm that may include weekends and holidays. Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of clerical experience within a medical setting preferred Deadline to Apply 11/12/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Clerical Assistant/UKHC

Job Title Administrative Support Associate I/UKHC Requisition Number RE52190 Working Title Administrative Support Associate I Department Name MG340: Funds Flow Pediatrics Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements The physical requirements for this position include regularly sitting, standing, walking, with some pushing, pulling, and/or lifting objects weighing up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 50lbs. Shift Monday – Friday, Day Shift; primarily 8:00 am – 5:00 pm (40 hrs/wk); other hours/schedule as needed Job Summary The Department of Pediatrics is seeking an Administrative Services Assistant for a position. Finance Assistant position to serve a large department and support the Business Manager of Finance. Emphasis is on accountability across all facets of the Department’s operations and on the accuracy of accounting and reporting of expenses. The Department’s operations are complex and matrixed and require familiarity with numerous accounting, financial, grant, and other software systems and databases. The University of Kentucky considers the health, safety, and well-being of our entire community to be a top priority. IEBC (Internal Employee Being Considered). Skills / Knowledge / Abilities MS Excel, Outlook, accounting, ordering. Does this position have supervisory responsibilities? No Preferred Education/Experience Associate’s degree plus three or more years in accounting, finance, and or customer service. Deadline to Apply 11/10/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I/UKHC

Job Title Patient Clerical Assistant/UKHC Requisition Number RE51183 Working Title PCA- Pav A 9.200 Department Name H7000:Trauma and Acute Care Surgery Services Work Location Lexington, KY Grade Level 05 Salary Range $15.00-22.60/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift Must be able to work three 12.5-hour shifts per week (7:00 p.m. – 7:30 a.m.) Will also be required to work some weekends and holidays. Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of clerical experience within a medical setting preferred Deadline to Apply 11/12/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Job Title Administrative Coordinator II/UKHC Requisition Number RE52189 Working Title Administrative Coordinator II Department Name MG315: Internal Medicine Work Location Lexington, KY Grade Level 09 Salary Range $43,680-71,323/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements Lift up to 25 lbs, sitting and/or standing for long periods of time, repetitive motion. Shift Monday through Friday, 8:00am – 5:00pm. Other days and hours as needed. Job Summary Completes a broad variety of administrative tasks for the Chair of the Department of Internal Medicine. Primary responsibilities include, but are not limited to: managing the Chair’s daily schedule, travel and meeting arrangements; document creation (presentations, communications, meeting minutes) and record retention; operational coordinator for key strategic-operational meetings as assigned; assist the Office of the Chair with daily operations and special projects; and service excellence. Individual must have solid communication (oral and written), resource and organizational management, and interpersonal skills. Other key success factors include emotional intelligence, servant leadership, adaptability, creativity and innovation, resilience, and being politically and technologically savvy. Skills / Knowledge / Abilities Microsoft Office applications – Teams, Outlook, Word, PowerPoint, Excel, One Note. Administrative and scheduling experience; organization, attention to detail, multi-tasking. Does this position have supervisory responsibilities? No Preferred Education/Experience Prefer experience in a hospital/medical center/college administration environment. Deadline to Apply 11/17/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Coordinator II/UKHC

Job Title Administrative Services Asst Senior Requisition Number RE52191 Working Title Department Name 40120:Fiscal Affairs Work Location Lexington, KY Grade Level 43 Salary Range $19.18-30.68/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods of time, repetitive motions. Shift Monday-Friday, 8:00am-5:00pm Job Summary The Administrative Services Assistant Senior provides high-level administrative and financial support for the Research Administrative &amp; Fiscal Affairs office (RAFA) and the Office of the Vice President for Research Internal Research Support Programs. This position plays a key role in processing and reconciling financial transactions, maintaining accurate reporting and documentation, and supporting the overall administration of internal research funding programs. The ideal candidate provides detailed attention to accuracy in financial transactions, strong interpersonal communication and customer service skills, and possesses the ability to interpret and apply university financial policies accurately. The Administrative Services Assistant Senior will understand the structure and operation of university cost centers and have the knowledge to manage the movement of funds between UKRF and university cost centers. This position will be responsible for the monthly reconciliation of cost centers and will identify &amp; correct transaction errors promptly. The ideal candidate will have basic financial and accounting knowledge and the ability to track funding against approved budgets to prevent overspending. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 11/17/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst Senior

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard University Central Administration?Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals. Job Description Reporting to the Managing Director, the Administrative Coordinator is responsible for supporting a wide range of administrative and support functions. The Administrative Coordinator is responsible for developing effective systems for managing administrative needs, distributing institutional communications, proactively setting short-term and long-term priorities, and anticipating and completing tasks needed to execute identified projects as directed. The Administrative Coordinator provides regular updates on the progress of these tasks and projects.Job-Specific Responsibilities: <ul><li>Manage complex calendars responding quickly and efficiently to a high volume of scheduling requests and changes, showing significant independent judgment in identifying and resolving potential conflicts..</li><li>Support the development of agendas, collection, collation, and distribution of materials for meetings.</li><li>Compose, proofread, edit and prepare correspondence, reports and other materials as needed.</li><li>Arranges for use of facilities and advise on the availability of services for group gatherings and meetings; provides set up and in-room support as needed.</li><li>Assist with planning and execution of institutional events with A.R.T. staff such as the company meetings, holiday and other social events.</li><li>Supports the access to SharePoint and the management and organization of common files.</li><li>Coordinates with various managers as needed for onboarding of other staff members, students and interns, and temporary workers. May assists in training, scheduling, and distributing work for these individuals.</li><li>Occasionally supports the reconciliation of financial transactions and reimbursements.</li><li>Perform additional related duties as needed.</li></ul> Qualifications Candidates MUST meet the following basic qualifications to be considered for this role:Three or more years of related experience. Education beyond high school may count towards experience.Additional Qualifications and Skills: Excellent interpersonal and communication skills required. Ability to prioritize work in an environment with multiple and conflicting interests. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Competency using a variety of computer software. May be tested on appropriate computer skills as required. Keyboarding speed (wpm) may be required as appropriate to job duties. Tessitura knowledge a plus. Demonstrates a passion for and familiarity with the performing arts industry. Additional Information <ul><li>Appointment End Date: 6/30/2026</li><li>Standard Hours/Schedule: 17.5 hours per week</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Harvard University requires pre-employment reference and background screenings:&nbsp;Identity</li><li>Other Information:<ul><li>This position has a 3-month orientation and review period.</li></ul></li></ul>#LI-CS1&nbsp;Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

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