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SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Facility Administrator

Job Title Administrative Services Asst/UKHC Requisition Number RE50431 Working Title Administrative Services Assistant - Radiation Medicine Clinic Department Name M3350:Radiation Medicine Services Work Location Lexington, KY Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Lifting less then 10 pounds Shift Monday through Friday, 8:00am – 5:00pm. Job Summary The Radiation Oncology Clinic seeks an Administrative Services Assistant to coordinate new patient intake Radiation Oncology patients. This position provides administrative support to the medical director, practice manager, physicians, technicians and nurses; maintain databases to improve patient care through workflow and processes; and work collaboratively to improve service to patients and referring physicians. The Administrative Services Assistant will promote the various tumor programs by being accessible and service oriented to physicians and others in our regional referral base. Identify strengths and weaknesses in the services provided by the clinic and develop plans to improve service to patients and referring physicians. Skills / Knowledge / Abilities Bachelor’s degree plus two or more years related experience Does this position have supervisory responsibilities? No Preferred Education/Experience Four years Deadline to Apply 06/15/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst/UKHC

Position PurposeThe Receptionist reports to the CFO and is responsible for executing the day to day tasks of operating the Reception Office.X Full-Time󠆱 Part-timeX Exempt󠆱 NonexemptEssential Duties and Responsibilities/Functions<ul><li>Greeting, assisting, logging, and directing all visitors at the main entrance&nbsp;</li><li>Answering the phone&nbsp;</li><li>Responsible for receiving, marking, and notification of package deliveries</li><li>Sorting and distributing mail&nbsp;</li><li>Responsible for securing keys and signing out of campus vehicles</li><li>Assists in coordination of active shooter and fire drills</li><li>Printing name badges and assigning gate tags as necessary&nbsp;</li></ul>Qualifications (Skills and Abilities Required)<ul><li>Minimum of a high school diploma and 1+ years of administrative experience</li><li>Positive attitude, courteous, and professional</li><li>Ability to use Microsoft Office (Excel, Power Point, Word) and ability to learn new programs</li><li>Ability to work in a fast-paced environment with changing priorities</li><li>Must be attentive to detail</li><li>Must utilize sound judgment&nbsp;</li><li>Qualified candidates will have excellent verbal, written, organizational, and interpersonal communication skills.&nbsp;</li><li>Must be comfortable working independently with limited guidance and have the ability to make independent decisions.&nbsp;</li><li>Must have the ability to handle sensitive material and information confidentially. Maturity, poise, judgment, and professionalism are essential.</li><li>Ability to prioritize and handle multiple tasks</li></ul>Working ConditionsPhysical Requirements<ul><li>No exceptional physical requirements</li></ul>Supervisory Responsibility<ul><li>No supervisory responsibility</li></ul>Other DutiesPlease note this position (job) description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position (job).&nbsp;Duties, responsibilities and activities may change at any time with or without notice.

Williamson College of the Trades

Receptionist

<dt><h4>Description</h4></dt>Pay Grade: L Job Code: ITP040 Click HERE for VideoWho we are.&nbsp;We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.&nbsp; What we offer.&nbsp;As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. &nbsp;No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:<ul><li>Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play</li><li>Enjoy Workplace Flexibility&nbsp;– Experience flexibility in how you work so you can be your best self for you and Georgia Residents</li><li>Work with&nbsp;a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths&nbsp;</li><li>Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career</li><li>Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role</li><li>Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you</li></ul>The Northeast Health District is seeking a proactive and skilled Systems Administrator to deliver exceptional technical support to our staff. As a vital member of our IT team, you’ll assist users in person and over the phone, helping to ensure smooth daily operations throughout the organization.As a Systems Administrator within the Northeast Health District Computer Services at the Georgia Department of Public Health,&nbsp;you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways. <dt><h4>Job Responsibilities</h4></dt><ul><li>Identify and resolve network-related issues to maintain reliable connectivity.</li><li>Troubleshoot and fix hardware and software issues, including Microsoft Windows OS, Office 365, Adobe, and major web browsers.</li><li>Maintain and service essential business hardware such as computers, printers, fax machines, and postage meters.</li><li>Provide outstanding customer service while interacting professionally with staff at all levels.</li><li>Document IT solutions and provide updates to ongoing projects.</li><li>Use your critical thinking and organizational skills to solve technical problems efficiently.</li><li>Follow established IT policies and procedures while adapting to evolving organizational needs.</li><li>Work independently with minimal supervision, demonstrating initiative and expertise in supporting the team.</li></ul><dt><h4>Minimum Qualifications</h4></dt>High school diploma/GED and two (2) years of related experience.Preferred knowledge, skills, and abilities:<ul><li>BS in Computer/Information Systems or 2+ years as a systems administrator in a small or mid-sized organization.</li><li>Working knowledge of Active Directory (user, printer, and share management).</li><li>Experience with VMware or similar virtualization technologies.</li><li>Scripting skills to automate operational tasks.</li><li>Healthcare industry experience is a plus.</li></ul>Annual Salary $55,000 plus, generous benefits package including 13 paid holidays, accrued annual and sick leave, health insurance, and retirement plans.No phone calls, applications accepted ONLINE ONLY through the link posted.<dt><h4>Additional Information</h4></dt>Georgia Department of Public Health Commissioner and&nbsp; leaders encourages all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. The use of wellness breaks during the workday is authorized to support this philosophy and assist employees in meeting their wellness goals.&nbsp; A maximum of 30 minutes in a given workday may be used to engage in wellness activities, generally in the form of two 15-minute breaks or one 30-minute break. Employment Information Current State employees are subject to State Personnel Board rules regarding salary. DPH accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DPH will contact educational institutions to verify degree, diploma, licensure, etc. The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check. As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: <a href="mailto:DPH-HR@dph.ga.gov" target="_blank">DPH-HR@dph.ga.gov</a>. DPH is an Equal Opportunity Employer Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.

Systems Administrator

At Revere Health, we value the health of our patients above all else. As the largest independent multi-specialty physician group in Utah, our healthcare system gives patients the best in communication, quality, coordination and innovation. Founded in 1969 in Provo, Utah, Revere Health has grown to include 29 medical specialties in over 100 locations throughout Utah, Arizona and Nevada. As the first Accountable Care Organization (ACO) accredited by Medicare in Utah, and the only Next Generation ACO in the state, Revere Health offers a unique, patient-oriented approach to healthcare. We strive to keep medical costs at a minimum while providing the utmost in quality healthcare. Revere Health: Your Health Above All Else.&nbsp; We are currently seeking adedicated and dependable Full-Time Bilingual (English/Spanish) Medical Receptionist/Scheduler to join our fast-paced Family Medicine department. This is a long-term opportunity ideal for someone who thrives in a collaborative environment, demonstrates strong initiative, and is committed to providing exceptional service to our patients.Position Overview: The ideal candidate will be professional, proactive, and customer-service oriented, capable of handling multiple responsibilities in a busy medical office with a calm and efficient approach.Key Responsibilities:<ul><li>Answer incoming phone calls and schedule patient appointments</li><li>Greet and register patients upon arrival</li><li>Collect co-pays and patient payments</li><li>Communicate with patients via fax and text</li><li>Collaborate with team members while managing individual tasks</li><li>Provide courteous, friendly, and professional service to patients and visitors</li><li>Remain calm and organized under pressure in a high-volume environment</li></ul>Qualifications:<ul><li>High school diploma or equivalent required</li><li>Minimum of 3 years of customer service experience in a healthcare setting</li><li>Excellent verbal and written communication skills</li><li>Friendly and professional demeanor with strong interpersonal skills</li><li>Clear and professional phone voice with proper telephone etiquette</li><li>Fluency in both English and Spanish is required </li></ul>Schedule: This is a long-term, full-time position—not a seasonal or temporary role.<ul><li>Monday: 7:45 AM – 6:30 PM</li><li>Tuesday &amp; Wednesday: 9:00 AM – 6:30 PM</li><li>Friday: 7:45 AM – 5:00 PM</li><li>Total Weekly Hours: 35–40 hours</li></ul>We are looking for someone who is eager to join a mission-driven team that values reliability, compassion, and teamwork in support of exceptional patient care.If you're seeking a long-term opportunity and the full-time schedule above works for you, we would love to hear from you!

Revere Health

Full-Time Bilingual (English/Spanish) Medical Receptionist/Scheduler

<h4>Description</h4> Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Trust Administrator to work in Merrimack, NH or Smithfield, RI! <h4>The Role</h4> The Trust Administrator role is an integral member of the Personal Trust Administration team which provides trust services to advisors on the Fidelity Institutional platform and individual trust clients across the U.S. The Trust Administrator is responsible for the day-to-day administrative functions for trusts. The role works with and may act on behalf of the Trust Officer for matters relating to trust administration The Expertise and Skills You Bring<ul><li>Assisting Trust Officers by engaging in all facets of administration for assigned trust relationships</li><li>Processing money movement and other administrative services</li><li>Assisting with managing client expectations</li><li>Collaborating with team members to meet the financial needs of trust beneficiaries</li><li>Managing risk by monitoring trust activity and ensuring policy and procedures are followed</li><li>Increasing client satisfaction through accurate and proactive account management</li></ul><h4>The Team</h4> Our purpose at Fidelity Personal Trust Company is to provide a comprehensive trust services solution to Personal Investing (PI) clients and Fidelity Institutional advisor clients. Our offerings pair the investment management expertise of Fidelity Personal and Workplace Advisors LLC and Strategic Advisers LLC (SAI) or outside RIA’s, and Fidelity Personal Trust Company’s trust administration expertise. The Trust Administrator supports that purpose by competently performing their role to ensure proper trust administration for each trust. We take great pride in building strong and lasting relationships with our customers, providing sound fiduciary guidance, and delivering a best-in-class customer experience.

Fidelity TalentSource

Trust Administrator

<h2>Director of Business Operations</h2>Regular Full TimeNewton, MA, USSalary Range:$90,000.00 To $110,000.00 AnnuallyThe Business Office Director&nbsp;at Opus Newton Community offers a unique opportunity to manage financial operations and business office functions at 2Life’s first Continuing Care Retirement Community (CCRC) for middle-market seniors. This role collaborates with 2Life’s Finance &amp; Accounting Department and works closely with residents, staff, and vendors.The ideal candidate will oversee key financial tasks—accounts payable/receivable, payroll, reporting, budgeting, and vendor management—while ensuring operational efficiency, cost optimization, and regulatory compliance. They will also lead the development of strategies to enhance resident experiences and promote sustainable growth.ESSENTIAL JOB FUNCTIONS<h3>Financial Management</h3>Active participant in the development and management of the community's annual budgetPrepare and generate comprehensive financial reports as necessary and distribute to relevant stakeholders in a timely manner.Conduct regular financial performance analyses, identify trends and areas for improvement, and present insights and recommendations to senior leadership.Utilize Yardi to ensure the timely collection of accounts and provide regular updates on those in delinquent status.Coordinate payment arrangements with residents or their designeesSupport residents in resolving billing inquiries and concerns in a timely and professional manner.Customer Service &amp; PartnershipsActive participant in the financial review and approval of new resident applicationsTrack and manage resident entrance fees and work with residents to explore options to address financial hardship.Support headquarters with reporting and processing resident move-in and move-out requests, including fee adjustments and resident refunds.Maintain accurate vendor files, ensuring timely and effective management of vendor relationships and contract renewals.<h3>Leadership and Community Engagement</h3>Collaborate with departments to support the recruitment, onboarding, and retention of staffContribute to growing and maintaining community occupancy by engaging with current and potential residents, their families.Participate in the Manager-On-Duty program, providing support and leadership as needed&nbsp;&nbsp;Knowledge, Skills &amp; AbilitiesBachelor’s degree in Accounting, Finance or Business. Additional education is a plus.Minimum of 7 years of experience in a financial management role, preferably within a Continuing Care Retirement Community.Experience managing billing cycles, accounts receivable, and collection processes,&nbsp;Experience overseeing procurement processes, vendor negotiations, and contract management.Previous experience supervising a diverse team, including providing guidance, training, and performance management.Proficiency in computer programs, including but not limited to Microsoft Office, Salesforce, Yardi.Excellent communication, problem-solving and organizational skills.Must project a positive attitude towards the services provided.Supervisory ResponsibilitySupervise the receptionists.Physical and Environmental Demands:Requires manual dexterity to handle and manipulate office equipment and materials, with strong visual and auditory acuity.&nbsp;Must be able to lift up to 15 lbs. and push or pull carts with files.Ability to turn, crouch, kneel, bend, and reach above shoulder height.&nbsp;2Life has been at the heart of positive change in the affordable senior housing ecosystem since 1965, with our residents at the center of everything we do. Our mission is to ensure that all seniors have the opportunity to thrive regardless of their income level or background. To that end, we develop, own, operate, and provide supportive services to every one of our communities. In all we do, we advocate for and empower older adults to age with purpose and joy, meeting the integrated needs of seniors guided by our shared values of kindness, community, and repairing the world.&nbsp;2Life owns and operates over 1,500 apartments, 94% of which are affordable, located on campuses in Brighton, Brookline, Newton, Framingham, and Devens, Massachusetts. Another 500+ apartments are in development in Devens, Lynn, Mattapan, Newton, and Waltham, Massachusetts. We anticipate continued growth in the size of our portfolio, the geography in which we operate, and the diversity of our residents in terms of race, ethnicity, income levels, and need for supportive services. For example, in 2025 we will add a new community, Opus Newton from 2Life Communities, that creates an exciting living option for middle-income seniors. &nbsp;

Director of Business Operations

<h3>Job Description:</h3>The RoleThe administrative staff at Fidelity plays a vital role in the company's success, and the individuals serving in these positions are recognized by their colleagues as key members of their group, department, or interpersonal team. You will work directly with, and provide support to, management at all levels of the company and frequently share best practices.As an important member of the FI/FBOT IWMS Admin Team, you will provide comprehensive administrative support to the Institutional Client Group (ICG) Relationship Management Team. In this role, you will support team members with day-to-day administrative needs and directly interact with business partners. You will be asked to prioritize multiple tasks simultaneously and serve as the point of contact in a multifaceted, fast-paced business environment.The Skills and Expertise You bring<ul><li>Bachelor's degree is strongly preferred, but not required</li><li>Must have 6+ years of senior executive admin experience or equivalent administrative experience</li><li>This position requires a broad understanding of company/functional policies and practices, financial industry background is highly preferred but not required</li><li>Effectively work in a high volume, face-pace environment, managing multiple priorities</li><li>Detail-oriented, proactive, and possess strong organizational skills</li><li>Self-starter with a strong sense of ownership who has the initiative to proactively identify and resolve problems and know when to seek clarification or assistance</li><li>Have the ability to exercise sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and complex in nature</li><li>Proven track record to effectively interact with senior level management and have excellent communication skills</li><li>Advanced administrative skills to provide daily executive support, while simultaneously working on administrative projects and other broader tasks</li><li>Flexible and willing to adapt to different work styles, preferences, and frequently changing priorities</li><li>A teammate who develops strong working relationships with colleagues across the company</li><li>Willing to learn and advance your skills</li><li>Have excellent writing and grammar skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)</li><li>Provide administrative operational support to executive team members</li><li>Coordinate client facing meetings</li><li>Coordinate travel, organize expense reports, and process invoices</li><li>Provide support in various administrative projects, assisting executives by taking responsibility for complex details and execute independently</li><li>Initiate resolution of complex problems and inefficiencies</li><li>Maintain confidentiality and possess a thorough knowledge of the Executive’s span of control and company policies and procedures</li><li>Work with advanced spreadsheets, databases, and word processing software packages to support executives by creating quality presentations, reports and current data and information</li></ul>The TeamAs an important member of the FI/FBOT IWMS Admin Team, you will provide comprehensive administrative support to the Institutional Client Group (ICG) Relationship Management Team. In this role, you will support team members with day-to-day administrative needs and directly interact with business partners. You will be asked to prioritize multiple tasks simultaneously and serve as the point of contact in a multifaceted, fast-paced business environment.<h3>Certifications:</h3><h3>Category:</h3>AdministrationFidelity’s hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite every other week (all business days, M-F) in a Fidelity office.

Fidelity Investments

Senior Executive Assistant

<h4>Introduction</h4> The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) is recruiting for a Secretary 1 to serve within the Division of Emergency Management and Homeland Security (DEMHS). POSITION HIGHLIGHTS Location: Middletown, Connecticut with occasional opportunities for remote work Schedule: This is a full-time position, standard working hours are Monday through Friday 8:00 AM - 4:30 PM. BENEFITS AND BALANCE AT THE STATE OF CONNECTICUT Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to beautiful state parks and forests, to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut here. Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their career. What we can offer you: <ul><li>The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li><li>Professional growth and development opportunities</li><li>A healthy work/life balance to all employees</li></ul> Visit our new State Employee Benefits Overview page! YOUR ROLE&nbsp; The Division of Emergency Management and Homeland Security (DEMHS) is charged with developing, administering, and coordinating a comprehensive and integrated statewide emergency management and homeland security program that encompasses all human-made and natural hazards, and includes prevention, mitigation, preparedness, response, and recovery components to ensure the safety and well-being of the citizens of Connecticut. Critical missions of DEMHS include terrorism prevention, coordination of emergency preparedness, response, recovery, and mitigation, and administering federal emergency management and homeland security grant programs, including disaster aid. DEMHS manages the state's response to emergencies in coordination with local municipalities, other state agencies and federal and nongovernmental partners. This may include operation of the State Emergency Operations Center (SEOC) if activated by the Governor. As a Secretary 1 with DEMHS, you will have the opportunity to: <ul><li>Prioritize and organize tasks in an office setting</li><li>Work with office systems and procedures, including electronic and paper filing, digital correspondence, and letter and memo drafting</li><li>Work with the public to answer phone calls, respond to requests for information, and coordinate across organizational divisions</li><li>Manage multiple (more than one) concurrent tasks while meeting deadlines</li></ul> More details can be found in the class specification. ABOUT OUR AGENCY DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance, and scientific services utilizing enforcement, prevention, education and state of the art science and technology. DESPP is structured on three key Strategic Pillars created by Commissioner Ronnell Higgins. 1. Operational Efficiency, Efficacy and Excellence • Making decisions through the thoughtful and informed use of data • Challenging the "that's the way it's always been done" construct—i.e., thinking outside the box as to how we can improve • Constantly seeking better results 2. Shared Fiscal Responsibility • Recognizing our collective responsibility to steward the agency's resources • Realigning planned budgetary actions to ensure that they are in taxpayers' interests • Preparing together for potential budget stresses and fiscal challenges 3. Ethics and Accountability • Critically and constantly measuring our practices against our policies • Performing quarterly performance evaluations agency-wide to measure success and flag areas needing improvement • Regularly engaging external partners for feedback and assessments • Opening our doors to Connecticut students and workers for apprenticeships, internships, and career pathways <h4>Selection Plan</h4> IMPORTANT NOTES FROM DESPP: Candidate selected for an interview must provide the following at the time of interview: State Employees: <ul><ul><li>Two (2) most recent performance evaluations and a completed&nbsp;CT-HR-13 form.</li></ul></ul> Non-State Employees: <ul><ul><li>Two (2) professional references contact information (Name, Email and Phone Number) and a completed&nbsp;CT-HR-13 form.</li></ul></ul> Candidates who have been selected for employment with the Department of Emergency Services &amp; Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Click&nbsp;here&nbsp;to complete the Criminal Convictions addendum. Also considered in this selection process: Any pending or disciplinary history within the past 2 years and review of attendance records. Failure to provide the required documents listed above or submit your application accurately and on time, will eliminate you from the recruitment process. FOR ASSISTANCE IN APPLYING: Check out our&nbsp;Applicant Tips on How to Apply! Need more resources? Visit our&nbsp;Applicant Reference Library&nbsp;for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications:&nbsp;Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits:&nbsp;List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.&nbsp;</li><li>Resume Policy:&nbsp;Per&nbsp;Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission:&nbsp;All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li></ul><ul><li>Note: The&nbsp;only way&nbsp;to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions:&nbsp;This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview:&nbsp;Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful&nbsp;Interview Preparation Guide&nbsp;to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Ben Beaudry at&nbsp;<a href="mailto:Benjamin.Beaudry@ct.gov" target="_blank">Benjamin.Beaudry@ct.gov</a>.&nbsp; Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for performing a full range of secretarial support functions. <h4>EXAMPLES OF DUTIES</h4> Performs a variety of secretarial duties as described in the following areas: <ul><li> TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li> FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews reference materials and manuals.</li></ul></li><li> CORRESPONDENCE: <ul><li>Composes routine letters/memoranda, etc. (e.g., standard replies and&nbsp;acknowledgement letters) for supervisor's signature.</li></ul></li><li> REPORT WRITING: <ul><li>Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).</li></ul></li><li> INTERPERSONAL: <ul><li>Greets and directs visitors;</li><li>Answers phones and takes messages;</li><li>Answers questions requiring knowledge of terminology, organization, supervisor's&nbsp;responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).</li></ul></li><li> PROCESSING: <ul><li>Scans correspondence;</li><li>Pulls and attaches related materials;</li><li>Reviews, routes and prioritizes mail.</li></ul></li><li> SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li> OFFICE MANAGEMENT: <ul><li>Maintains an inventory of supplies and equipment;</li><li>Orders supplies when necessary;</li><li>Completes, processes, and maintains paperwork for purchasing (e.g., orders,&nbsp;requisitions, invoices, etc.);</li><li>Maintains time and attendance records;</li></ul></li></ul> Performs related duties as required <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li> Considerable knowledge of <ul><li>office systems and procedures;</li><li>proper grammar, punctuation and spelling;</li></ul></li><li>Knowledge of <ul><li>business communications;</li><li>business math;</li></ul></li><li> Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li> Ability to <ul><li>schedule and prioritize office workflow;</li><li>operate office equipment which includes computers, tablets, and other&nbsp;electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to the supervisor).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Two (2) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with Microsoft Word, Excel, Outlook, and Teams including composing correspondences and scheduling meetings;</li><li>Experience organizing, prioritizing, and managing more than one task while meeting deadlines;</li><li>Experience communicating with internal and external stakeholders;</li><li>Experience with editing correspondence for grammar and punctuation errors;</li><li>Experience with recording meeting minutes;</li><li>Experience working with more than one supervisor.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

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