Administrative Assistant for Student Affairs

Administrative Assistant for Student Affairs

UIW Mission


Position Summary
The Administrative Assistant for Student Affairs is responsible for providing administrative support for the Assistant Dean for Student Affairs in the Rosenberg School of Optometry (UIWRSO). The Administrative Assistant for Student Affairs reports to the Assistant Dean for Student Affairs.

Essential Functions


Job Duties


Knowledge Skills and Abilities

• Proficiency in MS Office to include Outlook, Word, Excel, etc.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent organizational skills with the ability to follow-through and assess priorities.
• Ability to effectively assist in the planning and execution of events.
• Strong ability to multi-task.
• Proficiency to take initiative, self-motivator.
• Good problem-solving skills.
• Ability to be flexible and innovative.
• Ability to effectively work independently and in a team environment.
• Strong ability to maintain confidential environment.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education
High school diploma or GED equivalent.

Required Work Experience
Three (3) years of administrative support experience in a complex office setting. Note that additional education in lieu of experience will be considered on a year for year basis.

Preferred Qualifications

• Bachelor's Degree.
• Experience in a higher education setting.
• Bilingual skills in Spanish language.
• Experience in database entry and management; preferably Banner.

Required Certifications, Licenses or Registrations
N/A.

Work Hours
Monday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals.

Physical Demands

• Ability to lift up to 20lbs for table set-up/tear-down at events.
• Ability to reach overhead, bend, squat to retrieve office and events materials.
• Ability to push/pull event carts holding up to 45 lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.

Posting Number: AS2296PO
Job Type: Full Time
Job Category: Staff (non-exempt)
Desired Start Date: 10/01/2026
Position End Date (if temporary):
Reports To: Assistant Dean for Student Affairs
Salary: $41,500 Annualized
Open Date: 08/05/2026
Close Date:
Open Until Filled: Yes

Special Instructions to Applicant
N/A.

To apply, visit https://jobs.uiw.edu/postings/31592

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy). je-d902899006f740b1a66f4871214070d2