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Position Title: Property Management Intern Location: Hollywood, FL Full Time/Part Time: Full time | Full time Req ID: R375-2025 Description: Kimco Realty Corp. (NYSE: Kim), North America’s largest publicly traded owners and operators of open-air, grocery-anchored shopping centers and mixed-use assets, is currently seeking Interns to join our collaborative, challenging, growth oriented team. We're seeking smart, driven candidates who are passionate about beginning a career in real estate. This internship will involve working approximately 40 hours per week for a duration of approximately 8 weeks, with flexible start and end dates. Interns will be paid an hourly rate of $20 an hour.Responsibilities: <ul><li>Work directly with the Property Management (PM) team to assess property-level site conditions and ensure operational standards are met.</li><li>Perform a mix of in-office administrative tasks, including communication with tenants and vendors.</li><li>Gain hands-on experience in the field to support property operations.</li><li>Collaborate with leasing and construction teams on various projects.</li><li>Participate in PM training sessions for capital projects such as roofing and paving.</li><li>Assist in creating tracking systems to monitor progress on projects.</li><li>Learn about and assist with the 40-year building recertification process, a program unique to South Florida counties.</li><li>Prepare and deliver a PowerPoint presentation showcasing work completed during the internship.</li></ul>Requirements:<ul><li>Currently enrolled undergraduate or graduate student in a business oriented major, preferably with a focus in real estate</li><li>Strong written, verbal and analytical skills</li><li>Ability to interact effectively with a wide range of internal and external customers</li></ul>** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability ** About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of September 30, 2025, the company owned interests in 564 U.S. shopping centers and mixed-use assets comprising 100 million square feet of gross leasable space. PI280382372

Kimco Realty Corporation

Property Management Intern

Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: Registrar's Office FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant. Carry out the policies and procedures of the Registrar’s Office, specifically those relating to registration. Serve as the initial point of contact for visitors to the Registrar’s Office. Duties/Responsibilities&nbsp; <ul><li>Provide initial customer service to visitors to the Registrar’s Office. </li><li>Answer student questions regarding registration. Educate students on various registration procedures; for example, registering for a closed class, registering with a hold, etc. </li><li>Train students on how to register via myUSI when appropriate. </li><li>Coordinate access to the main office area by determining needs of visitors and then counseling or directing them as appropriate. </li><li>Supervise and coordinate the receipt and distribution of all incoming mail. </li><li>Advise students, faculty, staff, and the general public of the University’s academic policies and practices as they relate to student registration and records data. </li><li>Serve as the receipt recipient and point of distribution of all student record forms used in processing student academic record data. </li><li>Maintain academic enrollment and demographic data including drop/add, withdrawal, change of address, etc. </li><li>Supervise assigned student workers and temporary employees; and train all student workers and temporary employees in registration related processes as required. </li><li>Assist with processing non-attendance withdrawals and academic dismissals. </li><li>Assist with verifying Change of Major forms and Change of Academic Bulletins. </li><li>Create and post appropriate signage on front office door to inform visitors of changes in office hours or office closure. </li><li>Assist students with ordering official transcripts via myUSI. </li><li>Assist students with printing enrollment certifications and Good Student Discount Certificates with the National Student Clearinghouse. </li><li>Scan and index documents into document imaging system. </li><li>Assist office staff with various projects during peak periods. </li><li>Serve as an interviewer with students, parents, faculty, staff, etc. as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma/GED. </li><li>Excellent interpersonal, organizational and communication skills. </li><li>Must be able to communicate university policies and procedures regarding registration, from simple to complex, to a wide range of audiences from faculty to non-native English-speaking students. </li><li>Must keep students calm in situations where they might not understand how to proceed with registration. </li><li>Must possess demonstrated customer service skills that would benefit in helping students register successfully. </li><li>Demonstrated proficiency with personal computers, spreadsheet, electronic mail and word processing software. </li><li>Ability to assume responsibility for self and subordinates, work under limited supervision and complete projects by stated deadlines. </li><li>Must assess students’ needs and not become frustrated by communications that are unclear. Must have an interest in helping students succeed. </li><li>Ability to handle multiple projects simultaneously and in an efficient and effective manner. </li><li>Ability to work effectively with diverse needs and requests of individuals. </li><li>Excellent customer service or public relations skills. </li><li>Must maintain confidentiality in accordance with FERPA.</li></ul> Preferred Knowledge and Skills <ul><li>College course work. </li><li>Experience in a university Registrar’s office.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional overtime required during the summer with new student registration, on registration days, and the first week of fall and spring semesters; or as needed</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. &nbsp; Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Senior Administrative Assistant

Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: Honors Program FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant. Provide administrative support for the Honors Program and Theme Living Communities. Duties/Responsibilities <ul><li>Work closely with the Director of the Honors Program (HP) and Theme Living Communities (TLCs) to support student recruitment, retention, and success. </li><li>Receive walk-ins, emails, and telephone calls for the two Programs. Assist current students, prospective students, and others with inquiries to the office, including during New and Transfer Student Orientations and other events. </li><li>Maintain student files and student records, including monitoring student grade reports, membership records, probation and dismissal records, reporting Honors grades to the Registrar’s Office, and tracking Honors activity points </li><li>Prepare correspondence for prospective students and current students and other communication. Process applications for the HP and TLCs. </li><li>Assist with maintenance of HP and TLC websites. </li><li>Coordinate student worker assignments and review in terms of completeness, timeliness, and accuracy. </li><li>Assist with student registration and other student needs, including coordination of priority registration for Honors students with the Registrar’s Office. </li><li>Assist with all aspects of event planning for HP and TLC activities, including the Honors Cords ceremony, luncheons, retreats, banquets, etc. and the TLC Welcome Week events. </li><li>Assist the Honors Student Council/Assembly with coordination of their events. Work with the Honors Faculty Council and the Theme Living Communities Council to arrange their meetings and support their tasks. </li><li>Collaborate with Housing and Residence Life on placing students in TLCs and Honors apartments. </li><li>Maintain inventory of supplies for Program. Receive and distribute incoming mail. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma/GED. </li><li>Two years of clerical experience or an equivalent combination of education and/or experience. </li><li>Experience with microcomputer, word processing, spreadsheet, database, and electronic mail software. </li><li>Knowledge of internet information gathering and ability to learn web creation and maintenance. </li><li>Excellent oral and written communication skills. </li><li>Excellent organizational and time management skills with keen attention to detail.</li></ul> Regular Work Hours/Travel Requirements Standard office hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. As a part time position, it is expected this position work 18.75 hours a week, Monday through Friday. Hours should be consistently and consecutively scheduled but may vary based on office needs. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

As a Proctor,&nbsp;for a certified&nbsp;<a href="https://jobs.westcoastuniversity.edu/mission-culture" target="_blank">Great Place to Work</a>,&nbsp;you will assist with the administration of paper/pencil and computer-based quizzes, tests, and exams for students of West Coast University. Ensure continuous compliance with established testing policies, laws, regulations, operating procedures, and University and accreditation standards. At West Coast University you will have the opportunity to share your success story with the next generation of students as a key member of our student-centered, innovative community!&nbsp;&nbsp;&nbsp;You will make an impact by:<ul><li>Providing assistance to West coast University applicants/candidates, students, and faculty with academic testing parameters according to WCU, Americans with Disabilities Act (ADA), and testing agency requirements. </li><li>Scheduling proctored admissions and challenge exams; schedules term/semester tests and make-up tests.</li><li>Preparing, assembling, and transporting appropriate test materials to test sites in to maintain confidentiality and security.</li><li>Evaluating testing environment prior to, during, and after a proctored test to ensure test security, education integrity and appropriate and quiet atmosphere.</li></ul>Your Experience Includes:<ul><li>Requires limited job knowledge of systems and procedures. Follows basic work routines and standards.</li><li>Experience with MS Office.&nbsp;</li></ul>Education:<ul><li>High school graduate or equivalent.</li><li>Associate’s degree in business administration or related field.</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

West Coast University

Proctor - Part-time

H.O. Penn Machinery HIRING IMMEDIATELY &nbsp;HR Administrator, Training &amp; Technical Support &nbsp; &nbsp;Poughkeepsie, NYPay:&nbsp;$55,000-$70,000/year&nbsp;(dependent on relevant experience)Bonus: 5% bonus potentialBenefits:<ul><li>Medical/dental/vision insurance</li><li>401(k) with company match</li><li>Holidays &amp; competitive PTO</li><li>Company provided cell phone &amp; laptop</li></ul>Key&nbsp;Qualifications: <ul><li>At least 2 years of experience working in an administrative support role with attention to detail and responsibility for multiple tasks including the coordination of complex activities&nbsp;</li><li>At least 2 years of experience in a role providing technical support to end users</li><li>Expert PC use and an understanding of basic internet browser settings and functionality</li><li>Proficiency in MS Office Desktop and Cloud Applications (Excel, Word, PowerPoint, OneDrive, Teams, etc.)</li><li>Advanced verbal and written communication skills are essential</li><li>Experience with training technology including LMS administration and use of development tools such as Articulate 360 (Rise and Storyline), Camtasia, etc. is preferred</li></ul>ResponsibilitiesAdministrative support of the Employee Development Process&nbsp;<ul><li>Accurately track and report training activity including technical, non-technical, instructor lead (internal or vendor based), and online training</li><li>Act as primary data administrator for all learning management systems, including: the addition and editing of users, assignment of training, and all other administrative functions&nbsp;</li><li>Provide support to end user population and managers for all online employee development software&nbsp;</li><li>Assist in the technical administration and optimization of all employee development software modules (performance management, succession, learning, etc.)</li></ul>Coordination of training activities and availability of materials&nbsp;<ul><li>Enroll attendees in external instructor lead training (CAT, vendors, etc.) and coordinate travel/accommodations for attendees</li><li>Proactively anticipate training and material needs and coordinate the ordering of appropriate materials in advance of training events</li><li>Ensure training materials are up-to-date and generate materials for classes (manuals, handouts, etc.)</li><li>Schedule the appropriate classroom and ensure the preparation of the physical set-up</li><li>Maintain and review an inventory of training vendors and manage the Logistics/Coordination of Vendor training and invoicing</li></ul>Communication of training and associated work group news and functions&nbsp;<ul><li>Prepare and share communication of training and OD initiatives and offerings companywide or to targeted departments</li><li>Generate and share companywide communication on training progress and completions</li><li>Assist in the management of rosters, scheduling of training, and reminders for scheduled training</li><li>On a regular basis, ensure all service monitors are operational and displaying up to date and relevant information</li></ul>Development and facilitation of training&nbsp;<ul><li>Assist in the new employee onboarding process for training</li><li>Coordinate and co-facilitate New Hire Orientation</li><li>Facilitate employee and manager navigation training for workgroup systems</li><li>Assist in the managing level 1 evaluation of training programs</li><li>Develop web-based training, micro learning, job aids, and presentations for appropriate programs</li></ul>Support continuous improvement initiatives for Organizational Development<ul><li>Assist in the implementation of innovation initiatives</li><li>Assist in the administration of continuous improvement tools and processes</li></ul>Qualifications<ul><li>At least 2 years of experience working in an administrative support role with attention to detail and responsibility for multiple tasks including the coordination of complex activities&nbsp;</li><li>At least 2 years of experience in a role providing technical support to end users</li><li>Expert PC use and an understanding of basic internet browser settings and functionality</li><li>Proficiency in MS Office Desktop and Cloud Applications (Excel, Word, PowerPoint, OneDrive, Teams, etc.)</li><li>Advanced verbal and written communication skills are essential</li><li>Experience with training technology including LMS administration and use of development tools such as Articulate 360 (Rise and Storyline), Camtasia, etc. is preferred</li></ul>Physical Requirements:<ul><li>Standing and/or sitting for prolonged periods of time</li><li>Hand coordination for typing, writing, and computer use</li><li>Occasional forward bending and reaching</li><li>Occasional walking and climbing stairs</li><li>Carrying (up to 20lbs.)&nbsp; </li></ul>Reasonable accommodations made as needed.We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to&nbsp;race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.&nbsp;

HR Administrator, Training & Technical Support

This is an office-based role working out of our Chicago office.Assist the payroll and HR team with a wide variety of payroll, time, and tax activities including record keeping, payroll processing, audit, and reporting balancing activities for a multi-state, multi-entity, bi-weekly and weekly payroll for salaried and hourly, full-time, and part-time employees.Duties and responsibilities<ul><li>Performs tasks to maintain employee, payroll, and paid time off records. Processes payroll/time records, including, but not limited to new hire set up, tax form processing, local taxes, timekeeping input, incentive payments, relocation, voluntary deductions, terminations, garnishment processing.</li><li>By way of audit reports, validates employee changes are accurate and within the current payroll schedule. Prepares and audits time files for nonexempt employees weekly and bi-weekly. Audits and reviews changes for proper authorization, adhering to all company policies and are compliant with federal/state/local regulations. Identifies and corrects out-of-balance conditions before finalizing payroll.</li><li>Receives and responds timely to telephone, e-mail inquiries, and mail. Comprehend and can articulate payroll policies and procedures to company employees of all levels. Provides high quality service to employees and effectively resolves employee issues.</li><li>Provides support for all UKG password resets and system questions/issues.</li><li>Primary support person for Workforce Management (WFM) in updating EE timesheets, setting up of administrative teams and user maintenance.</li><li>Responsible for remote basic time clock troubleshoot and initial point of contact for time clock issues.</li><li>Research and analyze paycheck and/or time discrepancies and support the HR Operations Payroll team to process appropriate corrections. Evaluates audits, reconciles, and resolves payroll processing and employee payroll/time issues. Ensure payroll reporting and payments are compliant with company policy, generally accepted accounting principles (GAAP), and federal, state and IRS regulations.</li><li>Research of federal and state regulatory requirements and supports the payroll team in resolving tax, withholding, garnishment, and wage/hour issues for payroll processing. Tracks and works to correct errors in a timely manner to ensure accuracy of payroll tax withholding, minimizing potential penalties. Escalates complex issues to the Director of Payroll as appropriate.</li><li>Calculates and sets up garnishments, levies, and family court orders in UKGPro.</li><li>Generates special “off-cycle” payroll runs for State specific terminations, bonuses, etc.</li><li>Audit the WFM Time and Labor Management system for exceptions such as excessive overtime, excessive on call pay, etc</li><li>Acts as liaison to local tax authorities, financial institutions, etc</li><li>Understanding of company time off plans</li><li>Ability to research and solve Payroll-related issues</li></ul>Qualifications<ul><li>Four-year degree with three years Payroll experience preferred; will consider an equivalent combination of education and experience.</li><li>Intermediate understanding of payroll laws/regulations required.</li><li>Strong written and verbal communication skills at all levels.</li><li>Demonstrated organizational skills, attention to detail and consistent work practices.</li><li>Ability to maintain strict confidentiality.</li><li>Advanced proficiency with Excel, Outlook and Word.</li><li>Must demonstrate expert proficiency with UKGPro (formerly UltiPro) and Workforce Management (WFM – formerly Dimensions)</li></ul>Direct reportsNoneTravel Requirements0-10%Desired SkillsProficiency with UKG/Kronos Modules: UKGPro, Workforce Management (WFM), Business Intelligence, People Analytics, Onboarding/Recruiting, etcCertified Payroll Professional (CPP)<h4>We Offer Amazing Benefits!</h4>In addition to competitive wages, we are proud to offer a comprehensive benefits package to help support the physical and financial health of our employees and their families.Our benefits program allows you to customize your coverage, to select the best plans to meet your family’s needs while taking advantage of tax savings. Eligible employees have the option to enroll in any of the following options with many of them offering pre-tax premium deductions to lower your taxable income, thereby reducing your income taxes.<ul><li>Medical Insurance – multiple options to choose from</li><li>Dental Insurance</li><li>Voluntary Vision Insurance</li><li>Health Savings Account</li><li>Flexible Spending Account</li><li>Confidential Employee Assistance Program (EAP)</li><li>Voluntary Supplemental Life and AD&amp;D Insurance</li><li>Voluntary Short-Term Disability</li><li>401(K) with Company Match</li><li>Tuition Reimbursement</li><li>Propane discount</li></ul>As part of your comprehensive compensation package, we provide eligible employees with the following benefits at no cost:<ul><li>Paid Holidays &amp; Time Off</li><li>$50,000 Basic Life/AD&amp;D benefit</li><li>Long Term Disability</li></ul>Pay- Starting at $75,000, depending on experience&nbsp;

Payroll Administrator

Position Title: Specialty Leasing Coordinator Location: Hollywood, FL | Orlando, FL Full Time/Part Time: Full time | Full time Req ID: R366-2025 Description: ******Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.****** We are seeking a Specialty Leasing Coordinator to be responsible for preparing leasing proposals, entering deals into internal systems and tracking them, compiling marketing packages for prospective tenants and brokers as well as gathering and updating market information. Will also assist with preparing/running leasing reports, reviewing lease language, processing broker invoices, recording expenses for payment, and making travel arrangements. Must have excellent phone, internet, and computer skills. The qualified candidate must be well organized with excellent follow-up and oral and written communication skills and be able to work independently. Familiarity with commercial retail lease agreements and/or paralegal experience a plus.Requirements:<ul><li> 2+ years in a fast paced, corporate working environment </li><li>Prior experience reading and understanding retail leases preferred</li><li>Bilingual English/Spanish preferred</li><li>Prior work experience utilizing strong administrative skills </li><li>MS Word, Excel and Outlook knowledge </li><li>Excellent communication and organizational skills </li><li>Familiarity with commercial leasing language a plus </li></ul>** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability ** About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of September 30, 2025, the company owned interests in 564 U.S. shopping centers and mixed-use assets comprising 100 million square feet of gross leasable space. PI280171126

Specialty Leasing Coordinator

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard Medical School?Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine. Job Description The Department of Biological Chemistry and Molecular Pharmacology (BCMP) at Harvard Medical School is seeking an Executive Assistant to the Chair of the Department. The Executive Assistant will be part of a dynamic research department and its supporting administrative team. Reporting to the Executive Director of Research Administration in BCMP, the Executive Assistant performs a range of complex and confidential administrative duties to support the Chair and the Department. The role requires flexibility, resourcefulness, collaborative spirit, and strong inter-personal skills. The successful candidate is strongly service-oriented, able to anticipate and take initiative to address the needs of those being supported and has a proven ability to build strong relationships with both internal and external constituencies. Excellent verbal and written communication skills are required, as well as the ability to use judgment, tact, and discretion when handling complex and confidential materials and situations. &nbsp;Responsibilities include:<ul><li>Maintenance of the Chair’s calendar, including triaging meeting requests and coordinating scheduling of meeting series.</li><li>Coordinate scheduling of complex meetings hosted by the Chair or Department.</li><li>On-site support of meeting logistics including room booking, AV setup, catering, guest/attendee management.</li><li>Management and coordination of travel plans for the Chair, including scheduling of travel arrangements and proactive troubleshooting of travel conflicts.</li><li>Preparing the Chair for meetings and appointments by providing itineraries and supporting materials, including as needed creation of PowerPoint presentations, Excel charts, or Word documents.</li><li>Maintenance of business accounts (e.g. FedEX) and the preparation/processing of expense reimbursement requests.</li><li>Composing and editing correspondence, memoranda, reports, presentations as needed.</li><li>Supporting management of Department social media and content gathering/production of Department newsletter.</li><li>Sorting departmental mail.</li><li>Serving as backup support for coordination and on-site logistics of departmental events such as seminars, research-in-progress talks, chalk talks, and department retreats.</li><li>Providing other administrative and clerical support to the Chair, his laboratory, junior faculty, and department administrative leadership as needed.</li></ul> Qualifications Basic Qualifications: <ul><li>Three of more years of related experience. Education beyond high school may count towards experience.</li></ul> 
Additional Qualifications and Skills: <ul><li>College degree preferred. &nbsp;At least two years of relevant experience providing high-level support to executive staff preferred.</li><li>Demonstrated independence and responsibility in support role contexts.</li><li>Experience in an academic and/or research environment.</li><li>Demonstrated experience with office processes, including calendar management, handling of traveling booking and reimbursements, and meeting coordination.</li><li>Web/digital media savvy with demonstrate proficiency in Microsoft Office Suite applications.</li><li>Strong communication and interpersonal skills.</li></ul> Additional Information <ul><li>Cover letters are strongly encouraged as part of the application process.</li><li>Term:&nbsp;This is a 2-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.&nbsp;</li><li>Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.</li><li>Pre-Employment Screening: Identity</li><li>Other Information:&nbsp;Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.</li><li>Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.</li></ul>#LI-KM2Work Format DetailsThis position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Harvard University FAS Human Resources

Executive Assistant

Title: Temporary - Administrative Associate
POSITION SUMMARY This position will provide administrative support for the Southeast Campus Information Desk.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Greets various visitors and prospective students by providing information or routing them to the appropriate person. Appropriately answers questions about the college and the Southeast Campus. Demonstrates exemplary and friendly customer service when corresponding to various types of inquiries either by phone, email, or in person. Receive lost and found items and place them safely in storage. Maintains a clean and safe work environment within the Information Desk Issues Student ID cards.
Assists with Southeast Campus events including check-ins and faculty support. Assists in the set-up of events on campus if needed. Accepts and distributes deliveries to faculty and staff. Directs facility requests and issues to maintenance (vendors and large deliveries). Maintains and orders office supplies and other materials as needed. May supervise student workers.
REQUIRED QUALIFICATIONS High School Diploma
Two (2) years of relevant experience
PREFERRED QUALIFICATIONS One (1) year of experience working in a higher education setting
Familiarity with Slate, Banner, Dynamic Forms, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Proficient in Microsoft Office applications. Effective interpersonal and communication skills. Knowledgeable of College policies, procedures, and operations of Southeast Campus. Knowledge of emergency procedures and the ability to respond to emergency situations appropriately. Ability to work independently and demonstrate initiative. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Ability to work some evenings and weekends as required.
Open Until Filled: Yes
Work Hours: Up to 28 hours per week
Rate of Pay: $17.50 per hour
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Motlow State Community College


      Temporary - Administrative Associate
    

Title: Systems Administrator
Department: Office of Information Technology
Campus Location: Jackson State Community College
Job Summary
The Systems Administrator is responsible for evaluating, designing, implementing, managing, troubleshooting, and documenting server resources, directory services, messaging services, network services, network applications, and security services. The Systems Administrator assists IT staff in providing advanced technical support for workstation hardware and software issues and support for database development, network connectivity issues, server operating system and configuration issues, and other support issues as they may arise.
Job Duties
<ul>
<li>Design, install, configure, administer, troubleshoot, patch, and document server resources and procedure such as server hardware, server operating systems, infrastructure storage, print queues, file shares on Windows and Linux platforms, power consumption and protection devices (uninterruptible power units), the data center’s physical infrastructure (racks, appliances, KVM, fiber switches, cabling), backup systems, and ~150 virtual servers (VMWare and Hyper‐V).&nbsp;</li>
<li>Create shell scripts (bash, PowerShell, PHP) to provide task automation and schedule tasks such as account provisioning and deprovisioning, notification of password expiration, creating mailboxes in Office 365, and manipulating Active Directory (such as moving large numbers of users between groups given a common characteristic and synchronizing AD with Banner).</li>
<li>Assist students and staff with technical issues.&nbsp;</li>
<li>Design, install, configure, administer, maintain, troubleshoot, and document messaging services, Barracuda anti‐spam system (blocks outbound SSN and credit card numbers, incoming viruses, and spam), and other Office 365 applications</li>
<li>Design, install, configure, administer, maintain, troubleshoot, and document Active Directory Services (maintaining architecture, group policies, accounts, and security groups) for three sites (Lexington, Savannah, Trenton)</li>
<li>Design, install, configure, administer, maintain, troubleshoot, and document security services (Intune management systems management, manage engine logging, SIEM and SOC management, Microsoft A5 security licensing management)</li>
<li>Design, install, configure, administer, maintain, troubleshoot, and document the FortiGate firewall system (network routing, policies, antivirus, web filtering, intrusion prevention and detection services, application control [blocking applications such as peer to peer file sharing apps], and VPN [remote access to our network]), as well as assist with other networking issues</li>
<li>Design, install, configure, administer, maintain, troubleshoot, document, network appliances.</li>
</ul>
Minimum Qualifications
• AS degree with 3-5 years of experience. • Bachelors in Computer Information Systems or related field with 1-3 years of experience.
Preferred Qualifications
• A working knowledge of desktop hardware and software, common operating systems such as Windows 11, TCP/IP, DNS, DHCP, and WINS services. The person should have experience in managing server resources running Windows Server operating systems with Active Directory services and Linux operating systems. • Able to manage email services such as Microsoft Exchange and Office 365. • Able to write scripts using PowerShell and PHP, have experience with relational databases such as MySQL and Microsoft SQL, and should be familiar with common networking technologies. • Familiar with hypervisors such as VMWare and Hyper-V.
Knowledge, Skills, and Abilities
• Linux operating systems such as Ubuntu or Red Hat • Experience with Windows desktop and server operating systems, such as Windows 11, • Windows Server 2012, Windows Server 2016, Windows Server 2019, Windows Server 2022. • Knowledge of PowerShell, Bash and PHP scripting • Experience managing and supporting Active Directory (2012/2016/2022) • Experience managing and supporting Exchange Server and Office 365 (mail). • Knowledge of Database Systems such as MySQL, MS-SQL and Oracle • Experience with workstation and server hardware, printers, scanners, RAID, NAS, SAN, fiber connectivity, and disk-based backup systems. • Experience with VMWare and Hyper-V (server virtualization) • Knowledge of network technologies, connectivity devices (switches, firewalls), and services such as TCP/IP, DNS, DHCP, WINS and routing rules. • Experience with antivirus and antispam products • Knowledge of Microsoft Office. • Ability to quickly learn new technology through self-study or instructor-led training • Excellent troubleshooting, diagnostic, and decision-making skills. • Excellent oral and written communication skills. Must be able to communicate technical information to both technical and non-technical personnel. • Ability to work well alone or in a team.
Physical Demands / Working Conditions 
<ul>
<li>Prolonged periods of sitting at a desk and working on a computer</li>
<li>Prolonged periods of standing at times</li>
<li>Prolonged screen time</li>
<li>Must be able to lift up to 25 pounds at times</li>
<li>Repetitive Movement</li>
</ul>
Pay Rate:&nbsp; $55,523 - $69,405 (Annual salary depending on eligible experience, which is defined by the current compensation plan.)
Position Close Date:&nbsp;&nbsp;Open until filled. For best consideration, please apply by, 12/24/2025
Special Instructions to Applicants:
To be considered for this position, you must submit an application.&nbsp; Prior applications will not be used to fill this vacancy.&nbsp;&nbsp;
A completed satisfactory background check will be required before hire.
&nbsp;

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