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Commitment to MissionThis job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.Cultural Beliefs<ul><li>One LSC</li><li>Student Focused</li><li>Own It</li><li>Foster Belonging</li><li>Cultivate Community</li><li>Choose Learning</li></ul>The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.Lone Star College has been recognized in multiple categories.Campus Marketing StatementLone Star College-System Office, University ParkLone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education. LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.Location address is 20515 SH 249 (SH 249 and Louetta Road) Houston, Texas 77070-2607.Job DescriptionPURPOSE AND SCOPE:The System Administrator II, Security and Workflow focuses on a variety of technical work and analysis as required for the development of user and systems security requirements. Performs highly complex tasks involving planning, designing, programming, installation, and maintenance of college systems. This position is a member of a 24/7/365 global department with travel within the LSC service area and the availability of on-call scheduling.ESSENTIAL JOB FUNCTIONS:1. Identity and Access Management (IAM):· Leveraging IAM solutions and related tools for ERP Role Automation.· Implement and enforce IAM policies and procedures to ensure secure access to systems and data.· Monitor and audit access controls and IAM systems to detect and respond to unauthorized access.· Perform regular reviews of user access rights and roles to ensure compliance with security policies.2. ERP Security Administration:· Develop, implement, and manage security policies, procedures, and controls for ERP applications.· Configure and maintain user profiles, roles, and permissions in ERP system.· Monitor and audit security logs to identify and mitigate security threats.· Collaborate with other IT teams to ensure seamless integration and security of ERP applications.· Conduct regular security assessments and implement necessary improvements.3. Workflow Administration:· Design, implement, and manage workflow processes within ERP and other integrated systems.· Ensure workflow processes are optimized for efficiency and compliance with organizational policies.· Monitor, troubleshoot and resolve issues related to workflow processes.· Collaborate with business units to understand and fulfill workflow requirements.4. General Security Responsibilities:· Stay current with emerging security threats and best practices.· Participate in incident response activities and provide expertise.· Develop and maintain documentation for security, workflow, and IAM processes.· Ensure compliance with relevant regulatory requirements and internal policies.KNOWLEDGE, SKILLS, AND ABILITIES:<ul><li>Requires knowledge of learned routines, procedures, practices, and skills that are more complex</li><li>Demonstrated analysis skills, knowledge of business process review functions, and knowledge of process design, and project management</li><li>Ability to work in cooperation with developers, analysts, managers, and consultants</li><li>Ability to deal with complex problems that must be broken down into manageable pieces</li><li>Understands relationships between problem components and prioritizes them</li><li>Utilizes knowledge, experience, and available resources to find solutions</li><li>Participate in formal or informal group problem solving for immediate issues and to collaborate with team and shares relevant information with those who may be affected by decisions</li><li>Ability to convey technical or complex information to others in non- technical terms</li><li>Ability to recognize immediate obstacles to completing work and initiate action to address a need without being directed</li><li>Knows and follows standard operating procedures and define departmental metrics</li><li>Strong understanding of information security principles and best practices</li><li>Excellent problem-solving and analytical skills</li><li>Strong communication and interpersonal skills</li><li>Knowledge of regulatory requirements related to information security (e.g. HIPAA, FERPA, HEA, etc.) is preferred</li><li>Familiarity with database security and encryption techniques is preferred</li></ul>PHYSICAL ABILITIES:The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.WORK SCHEDULE AND CONDITIONS:<ul><li>Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment</li><li>Interface with internal and external contacts as needed to carry out the functions of the position</li><li>Work is performed in a climate-controlled office with minimal exposure to safety hazards</li><li>May regularly travel to different LSC locations</li><li>May be fully reassigned to other LSC locations if necessary</li><li>May need to work weekends and outside of core business hours if necessary</li></ul>REQUIRED QUALIFICATIONS:<ul><li>Associate's degree and at least 4 years of experience, or an equivalent combination of education and experience</li><li>Experience must include at least 3 years in application security administration within PeopleSoft or similar ERP system</li><li>Experience with IAM solution products</li><li>Experience with role-based access control and security configuration</li><li>Experience in workflow administration within PeopleSoft or similar ERP systems</li><li>Experience with security monitoring tools and techniques</li></ul>PREFERRED QUALIFICATION:<ul><li>Bachelor's degree or higher</li><li>Experience with PeopleSoft upgrades and patch management</li><li>Experience with PeopleSoft Application Administration</li><li>Experience with Cloud ERP support</li><li>Experience working in higher education</li><li>ITIL Certification</li></ul>SalaryHiring salary range is $64,826 - $74,550Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:<ul><li>Length of time (specific months and years) of employment</li><li>If the position was full time or part time</li><li>If the position was paid or unpaid</li><li>Level of degree completed including date earned.</li><li>Unofficial transcript for highest earned degree</li></ul>Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.Benefits Marketing StatementBy joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.Special InstructionsGo to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts. You must limit your file name for any attachment to 40 characters or less.How to ApplyALL APPLICANTS MUST APPLY ONLINE ONLYWe will not accept application material received via fax, email, mail, or hand delivered.Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.More information on the E-Verify program is available at <a href="http://www.dhs.gov/E-Verify" target="_blank">www.dhs.gov/E-Verify</a>.Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

System Administrator II, Security and Workflow for ERP

Job Description:Saybrook University—a private, nonprofit graduate institution—has long been a leader in humanistic psychology, dedicated to exploring the full spectrum of human experience. With a mission centered on personal transformation, social justice, and community well-being, Saybrook fosters a deeply meaningful academic environment.The Department of Humanistic Clinical Psychology (HCP) is currently seeking a detail-oriented, creative, and proactive part-time administrative coordinator. This remote position plays a key role in supporting the administrative functions of the department, contributing to its smooth operation and mission-driven goals. Reporting directly to the department chair and working closely with faculty and staff, the administrative coordinator will provide essential support in scheduling, communication, document preparation, data collection/analysis, and other day-to-day tasks. &nbsp; <h4>Position Details: Start Date:&nbsp;June 1, 2025, or until filled Part-time: &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;20 hours&nbsp; Location: &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Remote </h4><h4>Position Responsibilities</h4>This position includes year-round administrative support duties and rotational event planning responsibilities that occur twice a year, aligned with our in-person learning events at the start of each term and midterm. While the core administrative functions are ongoing, event-related tasks increase in the months leading up to and during each event cycle.I.Year-Round Administrative Support<ul><li>Schedule meetings</li><li>Manage calendars</li></ul><ul><li>Assist with internal and external communications</li><li>Electronically organize files, record-keeping, and running reports</li></ul><ul><li>Proofreading documents</li></ul><ul><li>Support faculty-led initiatives, events, and academic projects.</li></ul><ul><li>Perform additional administrative tasks as assigned </li></ul>&nbsp;II.&nbsp;&nbsp;&nbsp; Rotational Episodic Event Planning and CoordinationPre-Event Planning<ul><li>Assist in creating event schedules for semi-annual residential and community learning events (RLE, CLE) by importing and updating data in event platforms</li><li>Update Microsoft Forms for surveys and evaluations as requested</li><li>Coordinate with speakers, sponsors, and vendors; collect and upload bios, images, sponsor banners, etc.</li><li>Input Clinical Psychology session codes and upload related session materials</li><li>Create Clinical Psychology presenter packets using mail merges, code sheets, and session schedules</li><li>Maintain attendee registration databases; update changes and handle cancellations</li><li>Assist in testing event platforms, including apps, websites, and event emails for accuracy and functionality</li><li>Upload images, documents, or text files to the event site; assist with updates past deadlines</li><li>Track special dietary needs and run menu reports; assist in menu planning </li></ul>Event Coordination<ul><li>Coordinate and collaborate with the Saybrook University Academic Project and Conference Manager</li><li>Provide remote support during events (registration, information desk, troubleshooting)</li><li>There may be opportunities to be on-site (negotiable)</li><li>Coordinate with venue staff for room setup, changes, or presenter needs</li><li>Maintain clear and timely communication with attendees and stakeholders</li><li>Inventory and track presenter materials and event supplies </li></ul>Post-Event Tasks<ul><li>Assist with gathering and analyzing attendee feedback</li><li>Assist with running post-event reports, including Clinical Psychology summaries and CESA reports</li><li>Create and distribute Excel workbooks and zipped archives of event materials as needed </li></ul>Required Qualifications<ul><li>Minimum of 2 years of administrative experience</li><li>Bachelor’s degree preferred</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Ability to learn new platforms and systems quickly</li><li>Excellent verbal and written communication skills</li><li>Strong customer service mindset</li><li>Highly organized and detail-oriented</li><li>Capable of managing multiple tasks and priorities effectively</li><li>Able to work independently and collaboratively</li><li>Willingness to work evenings and weekends in the lead-up to and during events </li></ul>Application MaterialsInterested applicants should submit the following:<ul><li>Cover Letter</li><li>Curriculum Vitae</li><li>Two Letters of Recommendation </li></ul>Saybrook University is an Equal Opportunity Employer. <h4>About Saybrook University</h4>Saybrook University was founded over 50 years ago by some of the greatest minds of the 20th century and continues to inspire a new generation of innovators. A non-profit regionally accredited university known for its commitment to humanistic studies and rigorous research, Saybrook University’s academic model puts the student at the center of everything we do to provide a unique, transformational, learning experience.For more information, visit <a href="http://www.saybrook.edu" target="_blank">www.saybrook.edu</a>. Compensation &amp; BenefitsThis opportunity is budgeted at $20.00 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.saybrook.edu/about/careers/" target="_blank">https://www.saybrook.edu/about/careers/</a>Saybrook University is an Equal Opportunity Employer.

Saybrook University

Department of Humanistic Clinical Psychology: Administrative Coordinator

The Administrative Coordinator is primarily responsible for the front desk support of the Admissions Department with particular focus on customer service and the prospective student entrance process. Assists with gathering information, pre-screening and pre-qualifying potential students to ensure a trouble-free student admission and processing system; and performs routine clerical, office and data entry tasks. Provides excellent customer service to prospective and enrolled students in accordance with the mission and purpose of the school.Essential Functions &amp; Responsibilities:<ul><li>Facilitates and ensures timely customer service of current and potential students.</li><li>Assures that prospective students complete all required forms for enrollment and processing by prescreening all student applications; submits to applicable Admissions Representative.</li><li>Assists in the resolution of student and prospective student inquiries, questions and/or problems; refers to appropriate person as needed.</li><li>Screens telephone calls and routes to appropriate individuals. Distributes incoming faxes as appropriate.</li><li>Coordinates campus incoming and outgoing mail distribution; opens and distributes as appropriate.</li><li>Deals discreetly with large amounts of sensitive, confidential information concerning students, staff and campus affairs.</li><li>Tracks current and/or prospective student data/information, develops, prepares and submits reports as required and/or needed.</li><li>Assigns, enters, and distributes all leads to the Admissions Representatives in a timely manner.</li><li>Reconciles daily leads and applications, as well as immediate resolution of data integrity issues.</li><li>Maintains record keeping and filing systems. Classifies and files correspondence, records and other documents.</li><li>May assist with preparations/arrangements for meetings and/or other special projects as assigned.</li><li>Maintains regular and timely attendance, reports to work as scheduled and assures time worked and/or time-off is recorded properly.</li><li>Conducts job responsibilities in accordance with the standards set out in the College’s Ethics Code of Business Conduct, Corporate Compliance Agreement, its policies and procedures, applicable federal and states laws, and applicable professional standards.</li><li>Maintains established department policies, procedures and attends in-services and other required meetings.</li><li>Maintains confidentiality of all customer, student, associate, and/or company information as required.</li><li>Performs other job duties as assigned.</li></ul>Minimum &amp; Preferred Qualifications:Required:<ul><li>High school graduate or equivalent required.</li><li>Preferred Bachelor's degree.</li></ul>Experience &amp; Skills:Required:<ul><li>Two to three year’s prior experience as front desk receptionist, administrative assistant or equivalent in an academic or business office environment required.</li><li>Experience with MS Office.</li><li>Experience with data entry and multi-line phone aptitude.</li><li>Experience with reception and telephone techniques.</li><li>Ability to maintain confidentiality of all associate, student and administrative information.</li><li>Ability to work effectively in a highly ethnic and culturally diverse student and associate community.</li><li>Ability to exercise excellent customer service skills.</li><li>Excellent analytical and organizational skills.</li><li>Ability to demonstrate strong professional written and verbal communication and interpersonal skills.</li><li>Ability to self-direct, self-pace, multi-task and function well under pressure of deadlines and conflicting priorities.</li><li>Ability to work with individuals at all levels of the organization.</li><li>Willingness to work a flexible schedule.</li><li>Ability to exercise good judgment.</li><li>Ability to make procedural decisions and judgments with skills in gathering data, compiling information, and preparing reports.</li></ul>#HEJDo you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

West Coast University

Administrative Coordinator

Job Title Administrative Services Asst/UKHC Requisition Number RE50187 Working Title Administrative Services Asst – Dept of Ophthalmology Department Name MG360: Ophth &amp; Visual Science Work Location Lexington, KY Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Lifting, pushing, or pulling of objects up to 25lbs. Sitting for long periods of time. Repetitive motions. Shift Monday – Friday, Day Shift; 8:00AM – 5:00PM (40 hrs/wk). Job Summary The Department of Ophthalmology is hiring an Administrative Services Assistant for a role that supports the Department Chair, managing meeting calendars and clinic schedules, hosting visitors, managing special projects, and supporting monthly faculty meetings. The position will also be responsible for preparation of faculty dossiers and credentialing for appointment and promotion. In addition, planning special department events and creating a monthly department newsletter will be expected. The successful candidate will be able to manage multiple tasks and deadlines. Skills / Knowledge / Abilities Microsoft Office, Epic, Canva/Publisher. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 05/13/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst/UKHC

Job Title STEPS Administrative Assistant, R&amp;D Partnerships Requisition Number TE08841 Department Name 40420:Office of Technology Commercialization Work Location Lexington, KY Salary Range $19.23–$21.63/hour Type of Position Temporary Position Time Status Full-Time Required Education Bachelors required Required Related Experience n/a Required License/Registration/Certification n/a Physical Requirements Sitting and/or standing for extended periods of time; repetitive motion related to computer work Shift 40 hours per week. Day shift hours. *This position is a primarily remote position, but will require an on-campus presence at times (i.e. onboarding, meetings).&nbsp; Job Summary The UK Office of Technology Commercialization seeks a highly qualified candidate to fill the role of STEPS Administrative Assistant, R&amp;D Partnerships. This position will work directly with UK Innovate staff and faculty to support data management, input and some program admin coordination for our TC and R&amp;D Partnerships teams, and to support growth in R&amp;D Partnerships industry extension invoicing. Job Duties and Responsibilities <ul><li>Coordinate and schedule in-person or virtual meetings for the R&amp;D Partnerships team, including room space booking as needed</li><li>Attend meetings as needed to record meeting minutes and action items</li><li>·Coordinate, schedule and lead logistics for on-campus or off-campus meetings with external partners</li><li>Support data entry for new contacts, opportunities and reporting in Salesforce</li><li>Support administrative tasks associated with R&amp;D Partnerships programs such as the Industry Extension Program and Estate Whiskey Alliance including:</li><li>Collection and preparation of requisite documentation</li><li>Request, collect and archive signed copies of requisite documentation with internal and external partners</li><li>Use standard templates to generate invoices, track and monitor payments</li><li>Provide reports as needed</li><li>Coordinate with UK Innovate and other marketing and communication teams across campus to share event information</li><li>Support other data entry, reporting and process administration tasks for UK Innovate as needed, including IP, contract, and financial data entry and administration support</li></ul> The successful candidate will be an organized self-starter who can demonstrate a capacity for project management, creative thinking, user-focused design, and problem-solving and command superb verbal, written, interpersonal, and public communication skills. *This position is a primarily remote position, but will require an on-campus presence at times (i.e. onboarding, meetings).&nbsp; Skills / Knowledge / Abilities Project management, communication, interpersonal, creative thinking. Does this position have supervisory responsibilities? No Preferred Education/Experience Experience in admin support/EA and data input preferred. Deadline to Apply 05/27/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Administrative Assistant, R&D Partnerships

Job Title Administrative Support Associate I/UKHC Requisition Number RE50013 Working Title Administrative Support Associate I/UKHC Department Name H4013:Nurse Recruitment Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements The essential job functions of this position require you to: communicate and build working relationships with staff and candidates from diverse backgrounds; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service and positively represent the university; ensure work is detailed, accurate and completed in a timely manner; perform work in a sedentary position; interact with individuals from various levels throughout the Enterprise and work successfully in a team as well as independently. Shift Primarily Monday – Friday 8 AM-4:30 PM. Job Summary The Administrative Support Associate I supports the Nurse Recruitment office assist hiring departments with the essential steps of hiring regular part-time and full-time employees. Primary job duties will include: post &amp; process a high volume of job requisitions in the Integrated Employment System; collaborate with hiring managers and Nurse Recruiters to edit submitted job descriptions, posting specific questions and all other job requisition content for general effectiveness as well as spelling &amp; grammatical accuracy; schedule candidate interview(s) with Nurse Recruiter, Manager and/or staff interview panels; coordinates on-boarding of new employees with Managers, Staff Development, Nursing Payroll, and Campus/Hospital education; and book new employees for orientation sessions. This role will contribute to the continuous improvement of department services and the division’s reputation by actively engaging in work teams and projects, identifying potential areas for improvement, investigating and recommending potential corrective courses of action; proactively identifying and taking advantage of opportunities to build on professional and procedural knowledge base; and providing project research and support to Nurse Recruitment Management team. Skills / Knowledge / Abilities The ideal candidate will possess HR professional knowledge; have the ability to multitask with a strong emphasis on accuracy and attention to detail; proficient in Microsoft Office, to include Outlook, PowerPoint, Word, and Excel; excellent communication skills (both written and verbal; demonstrated ability to provide superior customer service; solid time management, problem solving, critical thinking, follow-through, and planning and organizational skills are all critical to the success in this position and a high level of respect for confidentiality and diversity are a must. Does this position have supervisory responsibilities? No Preferred Education/Experience Experience working in an environment with high volumes and attention to detail, preferred. Deadline to Apply 05/13/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I/UKHC

Position SummaryThe Administrative Assistant supports several of the company’s central office staff including but not limited to the Senior EA, EA, and HR Managers with a variety of recurring and non-recurring tasks. Acknowledge requests for assistance, clarify expectations with respect to deliverables and deadlines, and keep the requesting party apprised of the status.Key Duties and ResponsibilitiesThe key duties and responsibilities of the Administrative Assistant include, but are not limited to:<ul><li>Screening incoming calls and emails in Reception Inbox and Proliance Inbox</li><li>Maintain kitchen and bathrooms, ordering supplies, coordinating with building for maintenance etc.</li><li>Assist in scheduling and supporting meetings, including reserving space on &amp; offsite, arranging catering</li><li>Prepare expense reports</li><li>Make travel arrangements&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Maintain CSO Shared &amp; Reserved Parking information</li><li>Maintain CSO vendor info pertaining to kitchen, building, and supply room and communicate with the vendor as needed</li><li>Assist HR with employee relations communications to care centers and CSO</li><li>Assist EA’s with logistics on projects </li><li>Process and approve badge requests daily **</li><li>Coordinating parking and new hire orientation for CSO</li><li>Routing of all mail, faxes, and packages delivered to CSO</li><li>Assisting with facility management and communication **</li><li>Assist in the coordination of team events, social activities, and employee recognition</li><li>Fulfill other duties as assigned</li></ul>Education/Experience<ul><li>Bachelor’s or associate degree preferred</li><li>3+ years of Administrative Assistant experience, ideally in a professional services environment<ul><li>Executive level support preferred</li></ul></li><li>Prior healthcare experience a plus</li></ul>Knowledge, Skills and Abilities<ul><li>Professional, courteous demeanor</li><li>Positive attitude and high energy</li><li>Passionate and proactive about solving problems, adding value and delivering superior results</li><li>Ability to multi-task and prioritize competing demands</li><li>Attention to detail</li><li>Strong verbal and written communication skills</li><li>Understands what s/he doesn’t know and what questions to ask to reach well informed decisions</li><li>Unquestioned ethics, integrity and discretion</li></ul>Work Environment/Physical DemandsThe work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job.&nbsp; Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.

Proliance Surgeons

Administrative Assistant

At&nbsp;EDP, we’re more than just a propane company—we’re a fast-growing, forward-thinking industry leader with a strong presence nationwide. From bustling cities to rural communities, we provide safe, reliable propane service to residential, commercial, industrial, and agricultural customers.Since our founding in 2012, we’ve helped over 50 well-run propane businesses transition into their next chapter, growing our company into one of the&nbsp;Top Ten Propane Marketers&nbsp;since 2021 (LP Gas Magazine). As we expand, we’re looking for a dynamic leader to help drive operational excellence, champion safety, and support our teams in delivering exceptional service.Job purposeAssist the payroll and HR team with a wide variety of payroll, time, and tax activities including record keeping, payroll processing, audit, and reporting activities for a multi-state, multi-entity, bi-weekly and weekly payroll for salaried and hourly, full time, and part time employees.Duties and responsibilities<ul><li>Performs tasks to maintain employee, payroll, and paid time off records. Processes payroll/time records, including, but not limited to new hire set up, tax form processing, local taxes, timekeeping input, incentive payments, relocation, voluntary deductions, terminations, garnishment processing.</li><li>By way of audit reports, validates employee changes are accurate and within the current payroll schedule. Prepares and audits time files for nonexempt employees weekly and bi-weekly. Audits and reviews changes for proper authorization, adhering to all company policies and are compliant with federal/state/local regulations. Identifies and corrects out-of-balance conditions before finalizing payroll.</li><li>Receives and responds timely to telephone, e-mail inquiries, and mail. Comprehend and can articulate payroll policies and procedures to company employees of all levels. Provides high quality service to employees and effectively resolves employee issues.</li><li>Provides support for all UKG password resets and system questions/issues.</li><li>Primary support person for Workforce Management (WFM) in updating EE timesheets, setting up of administrative teams and user maintenance.</li><li>Responsible for remote basic time clock troubleshoot and initial point of contact for time clock issues.</li><li>Research and analyze paycheck and/or time discrepancies and support the HR Operations Payroll team to process appropriate corrections. Evaluates audits, reconciles, and resolves payroll processing and employee payroll/time issues. Ensure payroll reporting and payments are compliant with company policy, generally accepted accounting principles (GAAP), and federal, state and IRS regulations.</li><li>Research of federal and state regulatory requirements and supports the payroll team in resolving tax, withholding, garnishment, and wage/hour issues for payroll processing. Tracks and works to correct errors in a timely manner to ensure accuracy of payroll tax withholding, minimizing potential penalties. Escalates complex issues to the Director of Payroll as appropriate.</li><li>Calculates and sets up garnishments, levies, and family court orders in UKGPro.</li><li>Generates special “off-cycle” payroll runs for State specific terminations, bonuses, etc.</li><li>Audit the WFM Timekeeping systems for exceptions such as excessive overtime, excessive on call pay, etc</li><li>Acts as liaison to local tax authorities, financial institutions, etc</li><li>Understanding of company time off plans</li><li>Ability to research and solve Payroll-related issues</li></ul>Qualifications<ul><li>Four-year degree with three years Payroll experience preferred; will consider an equivalent combination of education and experience.</li><li>Intermediate understanding of payroll laws/regulations required.</li><li>Strong written and verbal communication skills at all levels.</li><li>Demonstrated organizational skills, attention to detail and consistent work practices.</li><li>Ability to maintain strict confidentiality.</li><li>Advanced proficiency with Excel, Outlook and Word.</li><li>Must demonstrate expert proficiency with UKGPro (formerly UltiPro)</li></ul>Direct reportsNoneTravel Requirements0-10%Pay- Starting at $75,000 per year

Payroll Administrator

<h3>Talent Management Coordinator</h3> Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments! We are currently sourcing for a Talent Management Coordinator to work in Boston, MA! The hourly pay rate range for this position is $26 - $30 per hour. Geode Capital Management is seeking a highly motivated Talent Management Coordinator to join our Human Resources team. The ideal candidate will be responsible for supporting high volume recruiting by managing interview scheduling. This role requires a blend of keen attention to detail, a proactive attitude, and strong communication. This is a hybrid work environment opportunity located in Boston, Massachusetts with a weekly in office schedule of Tuesdays, Wednesdays and Thursdays and remote work availability on Mondays and Fridays. <h3>Key Responsibilities:</h3> <ul> <li>Maintain Applicant Tracking System – Paycor Recruiting </li><li>Attend intake and recalibration calls with hiring managers and talent management team </li><li>Gain familiarity with hiring managers and their communication preferences – teams, email etc. </li><li>Assist in scheduling candidate interviews from Zoom screens to on-site panels </li><li>Proactive follow-up with hiring managers and interview participants for scorecard feedback </li><li>Maintain daily communications with recruiting vendors, hiring team, and candidates </li><li>Attend weekly HR team meetings and provide staffing updates with the support of the talent management team </li><li>Execute Contractor Statements of Work and maintain Certificates of Insurance </li><li>Support HR ad-hoc projects as requested </li><li>Back up Talent Management team members as required </li></ul> <h3>Skills You Bring:</h3> <ul> <li>2+ years of experience in talent management and recruiting </li><li>Experience with HRIS and ATS applications, Paycor Recruiting knowledge is a plus </li><li>Proficiency in Microsoft Office Suite </li><li>Strong written and verbal communication skills </li><li>Motivated individual who works well in groups and independently </li><li>Strong organizational and time management skills </li><li>Natural curiosity to learn, proactive team player </li><li>Comfortable dealing with confidential information and all levels of management </li><li>Work well under pressure/with deadlines </li><li>Bachelor’s degree preferred </li><li>Asset management or financial services industry experience is a plus </li></ul> Company Overview: Founded in 2001, Geode is headquartered in Boston’s financial district, the center of one of the world’s most vibrant finance and technology hubs and employs approximately 180 employees. Geode is a systematic asset manager providing core beta exposures across a range of equity and niche asset classes, with over $1 trillion in AUM. With a robust infrastructure and experienced investment professionals, Geode offers the scale of a large asset management firm with the benefits of a smaller organization.

Fidelity TalentSource

Talent Management Coordinator

<h3>Security officer</h3> Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Security Officer to work in Smithfield, RI! <h3>The Role</h3> The Security Representative is a Brand Ambassador for Global Security Operations who provides outstanding customer service during the course of their assigned duties as part of a larger team of security professionals. The incumbent will actively patrol and respond to security incidents while protecting Fidelity’s associates, customers, and property. The Security Representative is considered an essential employee who provides 1st responder services in emergency situations and may be required to work rotating shifts including some nights, weekends, and holidays to meet business needs. <h3>The Expertise and Skills You Bring</h3> <ul> <li>Bachelor’s degree strongly preferred; equivalent life/work experience (i.e. military service considered) </li><li>1-3 years prior security experience in a customer-oriented environment </li><li>Prior exposure to current security technology &amp; systems </li><li>Understanding of physical security principles </li><li>Ability to build and maintain relationships in a business setting </li><li>Detail oriented and ability to follow protocol </li><li>Demonstrated ability to exercise good judgment under ambiguous circumstances </li><li>Willingness to work both independently and as part of a larger team </li><li>Proficient with standard computer applications and ability to learn specialized programs/applications </li><li>Strong work ethic </li><li>Perform under stressful conditions </li></ul> <h3>The Value You Deliver</h3> <ul> <li>Conducting focused patrols on foot or by vehicle within assigned area(s) of responsibility </li><li>Performs routine inspections, audits, and reviews to ensure working order of security equipment and safety of workspaces </li><li>Using electronic and mechanical devices to monitor, record, and report abnormal conditions </li><li>Interacting with associates, visitors, vendors, and customers in a professional manner while enforcing company rules, standards, and policies </li><li>Rendering 1st responder services during emergencies in a calm, deliberate manner within the scope of your training – may act as primary decision maker / incident commander </li><li>Produce accurate reports and records of activity and incidents </li><li>Use life safety equipment such as fire extinguishers, first aid supplies, and radios as needed </li></ul> The hourly pay rate range for this position is $20-$23 per hour. Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

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