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At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other. Because what we do matters – to us as valued professionals and to the millions of people and institutions who rely on us to help them build more secure and prosperous futures.THE ROLEUsing discretion and judgment, provides consistent, high-level administrative support to assigned members of the Investment Department in a value-added manner.&nbsp; Ability to perform administrative responsibilities with minimal supervision.Principal Responsibilities:<ul><li>Partners with assigned investment professional to perform a variety of specialized duties, which may be complex in nature.&nbsp; Understands their business needs; works proactively to meet those needs while following department procedures and guidelines.</li><li>Comprehends the companies and industries being followed by assigned investment personnel and independently works to streamline and minimize administrative burden on the investment professional.</li><li>Understands and masters all department systems, databases and research tools to ensure smooth and efficient department operations.</li><li>Gathers research/data for presentation material, organizes travel for company visits, conferences and marketing trips and processes expense requests in a timely manner.</li><li>Collaborates with the senior office associate to assist with administrative procedures and performs a variety of specialized duties which can be confidential in nature and require knowledge or understanding of department operations.&nbsp;</li><li>Ensures external and internal communication, documents and materials are accurate and error free.&nbsp;</li><li>Consistently looks for ways to improve various department processes and procedures to ensure efficiency.</li><li>Serves as a resource to the senior office associate with new hire and on-going training.</li><li>Performs additional responsibilities as requested.</li></ul>Qualifications:<ul><li>Bachelor’s degree or equivalent education and work experience.</li><li>Minimum three years administrative assistant experience.</li><li>Excellent interpersonal, communication and analytical skills.</li><li>Advanced computer skills including Microsoft Outlook and Word, Excel, Power Point, &amp; Access.</li><li>Flexible and team oriented.</li><li>Experience with travel and expense management, video conferencing equipment.&nbsp;</li></ul>#LI-HYBRIDAt MFS, we are dedicated to building a diverse, inclusive and authentic workplace. If you are excited about this role but your past experience doesn't align perfectly, we encourage you to apply - you might be just the right candidate for this role or others.<h4>What we offer:</h4><ul><li>Generous time-off provided: including "Responsible time off" for many roles, paid company holidays when the US Stock Exchange is closed, plus paid volunteer time</li><li>Family Focus: Up to 20 weeks of paid leave for new parents, back-up care program, dependent care flexible spending account, adoption assistance, generous caregiver leave</li><li>Health and Welfare: Competitive medical, vision and dental plans, plus tax-free health savings accounts with company contributions</li><li>Wellness Programs: Robust wellness webinars, employee assistance program, gym reimbursement through our medical plans, fitness center discounts and more</li><li>Life &amp; Disability Benefits: Company-paid basic life insurance and short-term disability</li><li>Financial Benefits: 401(k) savings plan, Defined Contribution plan- 15% of base salary invested into the Plan, competitive total compensation programs</li></ul>Applicants must be currently authorized to work in the United States on a full-time basis. This position is not eligible for sponsorship.MFS is a hybrid work environment (remote/onsite) unless otherwise stated in the job posting. If any applicant is unable to complete an application or respond to a job opening because of a disability, please contact MFS at 617-954-5000 or email <a href="mailto:talent_acquisition@mfs.com" target="_blank">talent_acquisition@mfs.com</a> for assistance.&nbsp;MFS is an Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws. Employees and applicants of MFS will not be subject to harassment on the basis of their status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited. Please see the Know Your Rights: Workplace Discrimination is Illegal document, linked for your reference.

MFS Investment Management

Investment Administrative Assistant

Company Profile80 years and countless innovations later, JCB is the world’s largest privately-owned manufacturer of construction and agricultural equipment. At 22 plants spanning four continents—and countries including the United States, the United Kingdom, India and Brazil—JCB manufactures a range of more than 300 products including Loadall telescopic handlers, backhoeloaders, excavators, wheel loaders, compact excavators, skid steer loaders, compact track loaders, Accessaerial work platforms, rough terrain forklifts, and Fastrac tractors. JCB people are at the heart of our business and as a family-owned business we answer to our customers, not a group of shareholders. That freedom allows us to concentrate on developing the latest technologies and incorporating them into our equipment. We focus on what our customer needs on the jobsite – a machine that holds up in the toughest environment and increases their productivity. At JCB, we stand behind our products – and our name. Position PurposeThe Salesforce Administrator will be responsible for the day-to-day configuration, support, and maintenance of Salesforce.com applications. The Salesforce Admin will work with stakeholders, customers, and vendors to ensure the successful adoption of Salesforce.com as the primary tool for customer service, sales, and marketing.Major Tasks, Responsibilities &amp; Key Accountabilities<ul><li>Create and maintain users, roles, profiles, security settings, custom objects, and fields</li><li>Develop and maintain reports, dashboards, workflows, and other automation</li><li>Monitor and analyze Salesforce usage to ensure that the system is being used to its fullest potential</li><li>Develop, document, and maintain operational processes and procedures related to Salesforce</li><li>Provide technical support and training to end-users on Salesforce usage</li></ul>Required Qualifications:<ul><li>Bachelor’s degree in Computer Science, Information Systems, or related field</li><li>3+ years of Salesforce Administration experience</li><li>Advanced knowledge of Salesforce configuration, customization, and integration</li><li>Experience with Lightning platform, Sales Cloud, Service Cloud, and Communities</li><li>Proficient in SQL and Apex programming</li></ul>Preferred Qualifications<ul><li>Proven work experience as a Salesforce Administrator or similar role</li><li>Salesforce certified administrator or Salesforce advanced administrator certification</li><li>Extensive experience in the administration and maintenance of Salesforce systems</li><li>Experience in performing Salesforce upgrades and ensuring successful integration</li><li>Exceptional ability to create and maintain Salesforce databases</li><li>In-depth knowledge of Salesforce products and their functionalities</li><li>A bachelor’s degree in computer science or related field is preferred</li></ul>Knowledge, Skills, Abilities &amp; Competencies<ul><li>Proficient in Microsoft Office software </li><li>Comfortable in an in-person office environment</li><li>Technical competence is a plus</li><li>Must be customer service oriented, flexible, and have a high energy level</li><li>Must have excellent follow-through skills </li><li>Must have a professional, polished, and sophisticated demeanor and be comfortable in most social settings</li><li>Must be open to domestic and international travel</li><li>Desire and proven ability to learn and grow </li></ul>Job Conditions<ul><li>Both office environment and occasionally manufacturing/factory environment</li><li>Subject to noise and temperature changes</li></ul>Physical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to:<ul><li>Sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. </li><li>The employee is occasionally required to stand and walk. </li><li>The employee must frequently lift and/or move up to 10 pounds. </li><li>Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.</li></ul>JCB is an equal employment opportunities (EEO) employer in accordance with applicable federal, state and local laws. JCB complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. EEO EMPLOYER/VET/DISABLED.JCB Inc. is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, JCB offers many job opportunities outside of the U.S. which can be found through our website at <a href="https://www.jcb.com/en-gb/about/careers" target="_blank">https://www.jcb.com/en-gb/about/careers</a>.Disclaimer: This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.&nbsp;&nbsp; Apply Now <h4>Other details</h4><ul><li> Job Family Administration/Support</li><li> Pay Type Salary</li></ul>

Salesforce Administrator

<h4>Introduction</h4> Do you have extensive knowledge and experience with a combination of fiscal/administrative functions? If so, please consider joining our team! The&nbsp;State of Connecticut, Department of Children and Families (DCF) – Fiscal Services Division – is accepting applications for one (1) Assistant Chief of Fiscal and Administrative Services position, in Hartford, CT. In collaboration with the agency's Chief Fiscal Officer and the other Assistant Chief of Fiscal and Administrative Services, this position will help lead the fiscal services division of DCF, which encompasses approximately 114 employees working in the following units: Business Office (Purchasing / Accounts Payable / Asset Management / Fleet Operations), Budget (State Accounting / Grants Accounting / Rate Setting), Child Welfare Accounting, Contract Management, Revenue Enhancement and Payroll. DCF manages a roughly $800 million state budget and approximately $200 million in federal grants annually. Specifically, this position will be responsible for direct management of the Contracts, Payroll and Budget Units. Position Highlights: <ul><li>Location – 505 Hudson Street, Hartford, CT</li><li>Full-time | 40 Hours per week | Monday – Friday</li><li>Flexible hours and ability to telework</li></ul> What we can offer you: <ul><li>View our newState Employee Benefits Overview page!</li><li>Professional growth and paid professional development opportunities.</li><li>A healthy&nbsp;work-life balance to all employees!</li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads&nbsp;in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.</li><li>The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.&nbsp; Click here for more information.</li></ul> In your role as Assistant Chief of Fiscal and Administrative Services, you will have the opportunity to: <ul><li>Assist in&nbsp;directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;</li><li>Assist in coordinating, planning and managing activities;</li><li>Formulate program goals and objectives;</li><li>Develop or assist in development of related policy;</li><li>Review fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures;</li><li>Evaluate staff;</li><li>Direct or assist in the direction of budget management function;</li><li>Maintain contacts with and act as liaison to individuals&nbsp;within and outside of state who might impact on program activities;</li><li>Advise agency head regarding fiscal and administrative matters;</li><li>Assist EDP experts in planning and implementation of financial aspects of EDP systems;</li><li>Utilize EDP systems for financial records, reports and analyses;</li><li>Prepare programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;</li><li>Lead the recruitment and hiring of staff, including outreach, interview and selection;</li><li>Perform related duties as required.</li></ul> Mission: The State of Connecticut, Department of Children and Families' (DCF) mission is partnering with communities and empowering families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce who strive every day to meet the needs of those we encounter. <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. </li><li>Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li><li>Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at <a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>. </li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Rocky Young at <a href="mailto:Rocky.Young@ct.gov" target="_blank">Rocky.Young@ct.gov</a> Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Assists in&nbsp; directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;</li><li>Assists in coordinating, planning and managing activities;</li><li>Formulates program goals and objectives;</li><li>Develops or assists in development of related policy;</li><li>Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures;</li><li>Evaluates staff;</li><li>Directs or assists in the direction of budget management function;</li><li>Maintains contacts with and acts as liaison to individuals&nbsp; within and outside of state who might impact on program activities;</li><li>Advises agency head regarding fiscal and administrative matters;</li><li>Assists EDP experts in planning and implementation of financial aspects of EDP systems;</li><li>Utilizes EDP systems for financial records, reports and analyses;</li><li>Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;</li><li>Leads the recruitment and hiring of staff, including outreach, interview and selection;</li><li>May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;</li><li>In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies;</li><li>May direct a program of internal and/or external audit;</li><li>Performs related duties as required. </li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>and ability to apply management principles and practices;</li><li>and ability to understand and apply relevant state and federal laws, statutes and regulations;</li><li>principles and practices of public administration with special reference to governmental budget management and governmental accounting;</li></ul></li><li>Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;</li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Considerable ability in preparation and analysis of financial and statistical reports;</li><li>Ability to utilize EDP systems for financial management.</li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.&nbsp; NOTE: See addendum for descriptions of these fiscal/administrative functions. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> 1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. 2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience working with, preparing, and managing budgets with multiple funding sources.</li><li>Experience building and managing detailed contract management and tracking reports.</li><li>Experience processing and verifying contract payments, ensuring compliance with payment schedules and contract terms/conditions.</li><li>Experience preparing detailed financial statements and reports for public sector organizations.</li><li>Experience interpreting state, and federal laws and regulations related to internal statute, policies, and procedures of healthcare.</li><li>Administration of public sector bond fund projects.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.&nbsp; As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

State of Connecticut

Assistant Chief of Fiscal/Administrative Services(Hybrid)

POSITION SUMMARY:Responsible for recruiting qualified applicants for admission to the University in accordance with state and federal accreditation and institution policies and regulations, consistent with the highest ethical standards. The Admissions Representative is responsible for managing time and inquiry resources to generate interest in our programs. This position will conduct a high quantity of prospect phone contacts to secure appointments and interview activity and conduct follow-up activity with unresolved interviewees and future class applicants. They will work interdepartmentally with student support services to ensure students are maintained and successfully matriculated. Incumbent must assure that the South University philosophy is considered in carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and maintenance of an environment which is conducive to innovation, positive thinking and expansion.KEY JOB ELEMENTS: <ul><li>Accurately and completely explain educational programs, expected outcomes, student services, and financial consideration to students, parents, and educators.</li><li>Manage inquiries to achieve prompt contact and performance activity weekly goals; utilize approved recruitment policies/formats; make prompt and effective contact with inquiries and redirect unqualified candidates based upon incompatible career goals.</li><li>Secure new inquiries (Personally Developed Referrals) by directly asking phone and in-person contacts about referrals of others to contact that may be interested in programs offered.</li><li>Schedule and conduct interviews, pursue qualified candidates for enrollment, and determine appropriateness of candidates for enrollment based upon career goal compatibility.</li><li>Accurately forecast projected new students on a periodic basis for admissions leadership. &nbsp;</li><li>Consistently conduct follow-up meetings, monthly at minimum, with all applicants to ensure successful matriculation.</li><li>Assist other personnel and departments with data collection and problem solving.</li><li>Participate in appropriate recruitment and enrollment activities including open houses, regional presentations, training sessions, orientation programs, career days, community outreach, employer partnerships, etc.</li><li>Other duties as assigned.</li></ul>REQUIREMENTS:<ul><li>Bachelor’s degree in business or a related field and one-year successful admissions or sales experience OR associate’s degree and three year’s successful admissions or sales experience.&nbsp; (Salary level will be based on degree level). </li><li>Sincere interest in helping others achieve life goals.</li><li>Excellent written and verbal communication skills. </li><li>Strong interpersonal skills with both faculty and student populations.&nbsp; </li><li>Superior organizational and problem-resolution skills.&nbsp; </li><li>Goal-oriented and highly ethical.&nbsp; </li><li>Strong expertise with MS Office as well as field-related hardware and software packages and systems for reporting features.&nbsp;</li><li>Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments. </li><li>Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.&nbsp; </li><li>Ability to adapt to changing assignments and multiple priorities.&nbsp; </li><li>Ability to manage multiple tasks and successfully meet deadlines.&nbsp;</li></ul>ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email video conference and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.

South University

Admissions Representative

Initial Posting Date: 05/04/2025Application Deadline:05/31/2025Agency:Oregon Health AuthoritySalary Range:$3,952 - $5,419Position Type:EmployeePosition Title:Administrative Specialist 1Job Description:MINIMUM QUALIFICATIONSTwo years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; ORAn associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; ORAn equivalent combination of education and experience.Revised: 4/20/23

Oregon Health Authority

Administrative Specialist 1

Are you a people-person who loves to help others and thrives in a fast-paced, supportive environment? North Idaho College's Workforce Training Center is looking for a part-time Customer Service Representative who's ready to make an impact"”one student at a time. In this front-line role, you'll greet curious learners, answer questions about our wide range of classes, and help students register with confidence and ease. Whether it's in person, by phone, or over email, you'll be the go-to guide for course information and enrollment. You'll use your strong communication and organizational skills to process registrations, manage payments, and maintain accurate records. You'll also flex your Microsoft Office savvy, juggle multiple tasks with ease, and bring a team-oriented mindset to everything you do. We're looking for someone who's professional, approachable, and has a knack for keeping things running smoothly"”even when it's busy. If you're detail-oriented, a great communicator, and excited to be part of a team that helps people reach their goals, we'd love to meet you. Join us in supporting community learning in a role that's as rewarding as it is essential. Come help others take the first step toward something great! Job Description linked below:&nbsp;(some job boards may not include active links so please click Apply Now on the NIC website or go to&nbsp;<a href="http://www.nic.edu/jobs" target="_blank">www.nic.edu/jobs</a>&nbsp;to see full details);&nbsp; &nbsp;<a href="https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtXzG247sehpI66VltgkTeGsP9UMtXEZEV308fJ-v7H_cFFDCQ8JXxFzBcRQZGnFXvDcPJACX8PEWRvp2PcokTbCxVbjTCwqMYYrqlN2aNKDZgkYSJWXkcZTPTl1KRC-nCKc__Oq1geDQF_KWVwxmi9A%7e%7e" target="_blank">PT Customer Service Representative.docx</a> Minimum Qualifications High school diploma or general education degree (GED); and a minimum of one year full-time related experience and/or training is required. Starting pay range:&nbsp;$16.63 - $19.12 Work Site Location: Workforce Training Center, Post Falls Work Schedule:&nbsp;up to 19.5 hours per week, M/W/F Employment is contingent upon successful completion of background check and proof of degree if required&nbsp;for this position.&nbsp; Application materials include:&nbsp;&nbsp;resume, cover letter Applications ONLY accepted through the North Idaho College Website! Advertised: April 16, 2025

North Idaho College

Part-time Customer Service Representative

Are you someone who thrives on details, values confidentiality, and delivers outstanding service with a smile? North Idaho College's Human Resources team is looking for a part-time Administrative Assistant to be a core support aiding our day-to-day operations. In this people-centered administrative role, you'll be a key player in supporting the HR team. From launching onboarding forms and maintaining employee records to preparing orientation packets and guiding others through hiring steps, your attention to detail and helpful nature will shine. You'll handle shifting priorities and frequent interruptions with calm confidence, all while keeping information organized, secure, and accurate. Whether you're updating files, answering questions, or assisting with campus events, your work will help keep things running smoothly for employees at every stage. The ideal candidate brings a strong service mindset, excellent communication skills, a love for organization, and the ability to quickly learn and navigate complex computer systems. You should be technologically confident, team-focused, and comfortable adapting to a variety of tasks in a confidential environment. If you are detail-oriented, enjoy helping others, and thrive in a dynamic, people facing role, we want to hear from you! Starting pay range:&nbsp;$19.24 - $22.13 Work Schedule:&nbsp;Up to 19.5 hours/week, over 3"“5 days. Must include Fridays 8:00am"“2:30pm and midday&nbsp;availability on other days. (Ideally would include Mon, Thurs, Fri) Work Site Location: Coeur d' Alene Campus Job Description linked below:&nbsp;(some job boards may not include active links so please click Apply Now on the NIC website or go to&nbsp;<a href="http://www.nic.edu/jobs" target="_blank">www.nic.edu/jobs</a>&nbsp;to see full details);&nbsp; &nbsp;<a href="https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtpfcHpGpHzXpjFgVxGx-8z5PMD7XeAMP9ZKrf1ogc27Flgj6RmktOhT9Mg5kfbzIGslwMbZtMKqlMyy8cvTELOgWuzfTZ8jSKnhmtMXFhKGTa4UpoMj6KQhm2BuUkGQxlzDjW69ptmmHnNpdgwwXxSQ%7e%7e" target="_blank">PT Senior Admin Assistant.docx</a> Minimum Qualifications Associate's degree or Applied Associate's degree or certification from a two-year college or professional/technical school or program and a minimum of three years full-time equivalent related experience and/or training; or equivalent combination of education and experience. Employment is contingent upon successful completion of background check. Application materials include:&nbsp;&nbsp;resume, cover letter Applications ONLY accepted through the North Idaho College Website! Advertised: April 25, 2025Applications close: May 09, 2025 11:55 PM

Part-time Senior Administrative Assistant

Title:&nbsp;Administrative Associate Division: Development Department: Development FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 6: $14.34/hour EEO Job Group:&nbsp;5 E5 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Administrative Associate. Provide clerical support to the Development Office, Vice President for Development, and Director of Development and assist in the operations of the Development Office. Duties/Responsibilities&nbsp; <ul><li>Provide clerical support to the Vice President for Development, Director of Development and Development office staff, including preparation of fundraising appeal letters, donor correspondence, reports and presentations. </li><li>Coordinate, produce, and process scholarship and other departmental fundraising appeals. </li><li>Provide clerical assistance to the gift officers and other office administrators, including preparing meeting materials and correspondence. </li><li>Process all receipts for Foundation credit cards and reconcile the Development credit card. </li><li>Maintain inventory of and order office supplies, while being mindful of and remaining within budgetary limits. </li><li>Maintain meeting minutes of the Foundation Board of Directors. </li><li>Assist in the coordination of donor visits. </li><li>Coordinate calendars and travel schedules (if out of town) with the respective University offices of USI officials and Travel Services for their meetings with current and prospective donors. Prepare materials needed for these visits. </li><li>Assist with event management. Assist with invitations: merge data, print invitations and envelopes, add postage, prepare mailing forms. Prepare nametags, place cards, and/or table tents as needed. Track RSVPs. Assist at actual event as needed. </li><li>Order flowers for deaths, birthday, and other occasions. Ensure timely delivery. Maintain records for payment. Enter contact reports in database for all flowers sent. </li><li>Prepare birthday cards monthly for various alumni and friends of the University. Circulate the cards to staff for signatures and ensure they are mailed in a timely manner. </li><li>Answer main telephone line and route calls. Manage a schedule of phone coverage when not available. </li><li>Prepare and maintain the Development Office calendar for all appeals, events, and pertinent University functions. </li><li>Perform gift processing duties as backup during staff absence or in times of peak activity. </li><li>Update and maintain office policies and procedures. Make Development Office staff aware of updates and changes. </li><li>Conduct data review and entry in the database and elsewhere as needed. </li><li>Greet and provide general support to donors and visitors of the Development Office. </li><li>Ensure needs and requests of donors are communicated appropriately to all necessary Development Office staff. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma/GED. </li><li>Ability to work independently. </li><li>Strong interpersonal and time management skills. </li><li>Strong written and oral communications skills. </li><li>Strong organizational skills required with a high attention to detail. </li><li>Ability to maintain confidentiality of sensitive materials and information. </li><li>Proficiency in word processing, spreadsheets, presentation software, and email.</li></ul> Preferred Knowledge and Skills <ul><li>Associate’s degree. </li><li>Minimum of two years of office related experience.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 am to 4:30 pm.</li><li>Occasional extended hours may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

University of Southern Indiana

Administrative Associate

02-May-2025<h4>Executive Assistant</h4>Financial Administration 68210BRJob SummaryReporting directly to the Office of Finance and Administration’s Department Administrator, the Executive Assistant works independently providing a wide range of complex administrative support duties for senior leadership in Financial Administration. The Executive Assistant anticipates daily needs, works independently with minimal supervision in an environment of multiple and sometimes conflicting priorities, anticipates and resolves a wide variety of issues, and supports the day-to-day administrative operations of the department.Position DescriptionProvides a wide range of complex administrative support duties for senior leadership, including full day-to-day calendar management, meeting scheduling, filing, organizing, assisting with presentation materials, drafting communication, and printing. Prepares detailed and accurate meeting materials, including advance briefing materials. Regularly handles sensitive and confidential information. Assists with documents (Word, Excel, PowerPoint, Visio, etc.) that need to be created, reviewed, proofread, and/or designed for distribution internally and/or externally. Manages Corporate Card and reimbursement processing for senior leadership, including collecting receipts and knowing/applying relevant policies and guidance. Additional responsibilities include:<ul><li>Makes conference and travel arrangements for leadership and department staff, knowing/applying relevant policies and guidance.</li><li>Assists with the coordination of large meetings and events, including local conferences, training sessions, and department events. Arranges catering.</li><li>Serves as administrative contact for University constituents and external contacts. Develops, communicates, implements, administers departmental office policies, guidance, processes, and procedures.</li><li>Provides guidance on reimbursement requests for department staff. Processes invoices. Reviews PCard expenses and processes Department Card expense reports. Reviews monthly non-personnel budgets and assists with budget forecasting.</li><li>Purchases and maintains inventory of office supplies. Maintains departmental contact lists and organizational documents. Distributes mail.</li><li>Makes edits to the department website, assists with the management of the department SharePoint site, and updates other department web-based systems, as needed.</li><li>Assists with the coordination of Harvard University IT support for department.</li><li>Reports equipment and building maintenance issues.</li><li>Assists with new hire onboarding, including new employee setup and office orientation.</li><li>Assists with management of department files.</li><li>Collaborates with other administrative colleagues within the organization to support organizational-wide functions and activities. Provides cross-organizational support and backup as needed.</li><li>May participate in departmental staff meetings, documenting decisions and monitoring follow-up.</li><li>Performs other related duties as required and assists with special projects.</li></ul>Basic Qualifications3-5 years of related experience with demonstrated office administration and/or customer service skills. Demonstrated proficiency with MS Office applications.Additional Qualifications and Skills<ul><li>The Executive Assistant should be an administrative generalist with the flexibility and ability to support a variety of leadership styles and subject matter areas.</li><li>Demonstrated ability to handle confidential and sensitive information in a professional manner with discretion and sound judgment</li><li>Demonstrated ability to learn new technologies</li><li>Attention to detail, ability to multi-task, analytical and problem-solving skills</li><li>Strong interpersonal communication skills, written and verbal; demonstrated ability to build strong professional relationships and develop trust</li><li>Demonstrated ability to work independently and collaboratively</li><li>Demonstrated initiative and resourcefulness</li><li>Excellent organization &nbsp;skills with demonstrated ability to prioritize with multiple, conflicting, and/or changing demands</li><li>Accountability and sound judgement</li></ul>Additional InformationCover letter required. Hybrid working conditions.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">https://hr.harvard.edu/benefits-wellbeing</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403035 Executive Assistant Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentFinancial AdministrationUnion99 - Non-Union, Confidential Non-Ex Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Inclusion, and BelongingHarvard University views equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify this excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-RT1

Harvard University FAS Human Resources

Executive Assistant

02-May-2025<h4>Secretary for Compliance, Title VI Coordinator</h4>University Administration 68196BRJob SummaryReporting to the University Title IX Coordinator/Interim Director for the Office for Community Conduct (OCC), the Secretary for Compliance and Title VI Coordinator is responsible for oversight of the University’s compliance with Title VI, as well as overall case management of Title IX hearings, Appellate Panels, NDAB Determination Panels, and matters subject to the University Committee on Rights and Responsibilities (UCRR) Fact-Finding Procedures. &nbsp;Position DescriptionThe Secretary is responsible for the management of Hearing Panels, Determination Panels, and Appellate Panels, including working closely with the University Title IX Coordinator/Interim Director for OCC and the Title IX Hearing Chair on application of the University’s Policies and Procedures addressing sexual harassment and other sexual misconduct and the University’s NDAB Policies and Procedures.&nbsp; The Secretary is also responsible for supporting the FFC in its application of the UCRR Fact-Finding Procedures.&nbsp; The Secretary serves as the co-supervisor of the Title IX Hearing/Appellate Panel Assistant as well as anticipated additional supervisory responsibilities, as the team grows. Other Duties Include:<ul><li>Supporting Hearing and Appellate Panels, including co-supervision of the Title IX Hearing/Appellate Panel Assistant.</li><li>Supporting Determination Panels under the NDAB Procedures.</li><li>Advising and serving as a resource to Hearing panelists, Determination Panels, Appellate Panelists, FFC members, local Title IX resources, Local Designated Resources (LDRs), personal advisors, and other University groups regarding the applicable policies and procedures.</li><li>Providing logistical assistance to the University President or their designee, and to the FFC, the FFC-assigned Investigator, and the FFC Appeals Panel, as needed.</li><li>Preparing summary materials, notice documents, and other applicable documents/materials for Hearing Panels, Determination Panels, Appellate Panels, and the FFC.</li><li>Serving as liaison to the Investigator assigned by the FFC, as needed.</li><li>Managing all communications, correspondence, and applicable materials for Hearing Panels, Determination Panels, Appellate Panels, the FFC, local Title IX Resource Coordinators, LDRs, parties and their personal advisors, and witnesses.</li><li>Developing and implementing internal guidance and resource documents for Hearing Panels, Appellate Panels, Determination Panels, and the FFC processes.</li><li>Developing and implementing training for personal advisors in hearings, appeals, determination panels, and FFC processes.</li><li>Assisting in the development and implementation of training for Hearing Panelists, Determination Panelists, Appellate Panelists, Administrative/Review Board members, and Designees, in compliance with regulatory requirements.</li><li>Offering informational sessions to Title IX Resource Coordinators, LDRs, and other University constituents.</li><li>Ensuring that all documents are properly processed, consistent with FERPA and community expectations for the handling of sensitive information.</li><li>Ensuring compliance with University policies and procedures and applicable Federal and state laws and regulations.</li><li>Serving as a representative for OGE to both internal and external constituencies at the direction of the University Title IX Coordinator/Interim Director for OCC.</li></ul>Basic QualificationsCandidates MUST meet the following basic qualifications to be considered for this role:<ul><li>J.D. required.</li><li>At least eight years of related professional work experience, including experience in civil rights compliance, investigations, or related work.</li><li>Advanced degree other than J.D. may count toward years of experience.</li><li>Supervisory experience.</li></ul>Additional Qualifications and Skills<ul><li>Excellent legal research, analytical, and writing skills. Strong organizational skills and attention to detail; ability to communicate effectively with faculty, staff, complainants, respondents, witnesses, and others within and external to the University community. Ability to use utmost discretion while working with confidential and sensitive information. Ability to manage diverse and changing priorities and work effectively in a team environment.</li><li>Familiarity with federal statutes important to post-secondary education (e.g., Title IX, Title VII, VAWA, Title VI, Clery Act, FERPA), experience in the higher education environment, and/or fluency in different languages a plus.</li></ul>Additional InformationThis position has a 3-month orientation and review period.&nbsp; Harvard University does not provide visa sponsorship.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">https://hr.harvard.edu/benefits-wellbeing</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code360059 Admin Offcr/SrIndiv Contrib Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade060DepartmentOGEUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningEducation, IdentityScheduleFull time. Monday through Friday. 35 hours per week.&nbsp;Commitment to Equity, Inclusion, and BelongingHarvard University views equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify this excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-EP1

325 Administrative Jobs in United States